Setting Up Committee Types and Member Roles

Purpose: Use this document as a reference for setting up committee types and member roles in ctcLink.

Audience: College staff responsible for maintaining event information

You must have at least one of these local college managed security roles:

  • ZC CC Event Committees
  • ZD CC Event Committees
  • ZD CC Super user
  • ZZ CC Event Committees

You must also set these SACR Security permissions:

If you need assistance with the above security roles or SACR settings, please contact your local college supervisor or IT Admin to request role access

Setting Up Committee Types and Member Roles

Navigation:  Campus Community > Committees > Committee Type/Role

  1. The Committee Type/Role search page displays.
  2. The default option is Find an Existing Value. Select Search to view existing values.
  3. Click the Add a New Value tab to add a new Committee Type.
  4. Select the Add button.
  5. The Committee Type/Role page displays.
  6. Effective Date: Enter the date from which this committee type is valid or leave the default of the current date. To ensure this value is available for all possible records, use a date far from the past.
  7. Status: Select "Active" or "Inactive."
  8. Description: Enter a name for the committee.
  9. Short Description: Optional.
  10. Record (Table) Name: Identify the record containing the types of individuals assigned to this committee. On the Committee page, the selected record provides a prompt list of possible members. For example, when creating an Undergraduate Interviews committee with the RECRUITERS_VW selection, you will be prompted to choose recruiters from your list. This is every time you make an Undergraduate Interviews committee.
  11. Committee Role: Select the role(s) that should always be part of this committee type. Select the Add a New Row [+] button on the right side of the Committee Role field. As many roles as necessary can be added.
  12. Description: Enter the description for the defined role.
  13. Short Description: Optional.
  14. Select Save.
  15. Process complete.
  16. To complete the Committee setup, please visit the Creating Committees QRG.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

View Tutorial Via Panopto

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