Viewing SEVIS Master Component

Purpose: Refer to this document when viewing the SEVIS Master Component in PeopleSoft.

Audience: College staff responsible for maintaining student SEVIS information.

You must have at least one of these local college-managed security roles:

  • ZC CS SEVIS
  • ZD CS SEVIS
  • ZZ CS SEVIS

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

You will need to set these SACR Security permissions:

📢Important Notes

  1. Warning! Colleges should NOT update the SEVIS Master Component directly. The SEVIS Master Component will update automatically when the correct data elements exist on the student’s record. Do not manually update the data on any of the SEVIS Master Component pages unless you have made changes directly in SEVIS RTI that cannot be processed using the Send to Master feature on the Select Alerts to Report  F/M page. The data on the SEVIS Master Component pages should always match the data in SEVIS RTI.
  2. You can search for students on the SEVIS Master Component after you have entered an I-20 for them and completed the SEVIS alerts process to send to Master or SEVIS. Related QRGs:
  3. The SEVIS Master applies to all international student types (F, M, J). Not all fields may apply to every student.
  4. If errors are identified during SEVIS Imports, the Inactive SEVIS row will be deleted from the SEVIS Master component.
  5. Reference: Oracle PeopleBooks – Copyright © 1988, 2021, Oracle and/or its affiliates: https://docs.oracle.com/cd/F38458_01/psft/pdf/cs92lscc-b012021.pdf.

Viewing SEVIS Master Components

Navigation: Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master 

Locate the Student

  1. The SEVIS Master search page displays.
  2. Enter Search Criteria for your student.
  3. Check Include History.
  4. Select Search.
  5. The SEVIS Master page displays, defaulting to the Bio/Demo tab.

The SEVIS Master component sources data from existing records, including:

  • I-20 records in PeopleSoft
  • Bio/Demo data
  • Student Program/Plan data
  • Enrollment data
  • Employment Authorization data
  • Transaction information returned after successful SEVIS Imports

Review Bio/Demo Tab

  1. Displays Bio/Demo information, I-20 status, Cap Gap details, and Termination/Infraction reasons.
  2. Status field:
    • Inactive = awaiting SEVIS batch processing.
    • Once SEVIS Imports process runs successfully, Inactive row is replaced with Active.
    • The Status field displays as Inactive while awaiting SEVIS batch processing. Once the SEVIS Imports process has been run successfully, the Inactive Status row would be deleted and replaced with an Active Status row. See QRG: Importing SEVIS I-20 Data. If there were errors identified during the Import SEVIS process, the Inactive SEVIS row will be deleted from the SEVIS Master component.
    • The SEVIS Master is used for all international student types (F, M, J), and not all fields may apply to your student.
  3. Extract ID: Refers to the Batch ID and Student Request ID created when running SEVIS Alerts Export. See QRG: Exporting Data to SEVIS.
  4. Event Name: Lists the SEVIS event processed for the Extract ID. See QRG: Understanding SEVIS Event Triggers & Conditions in PeopleSoft.
Bio Demo Tab

Review Addresses Tab

  1. Foreign Address = Permanent Address type from Bio/Demo record.
  2. U.S. Address = Home Address type from Bio/Demo record.
Addresses Tab

Review Program, Registration, and Financial Tabs

  1. The Program/Plan information displays:
  2. F/M Visa Updates (SEVIS Import process updates status after events are processed):
    • Registration → Active
    • Status Cancel → Cancelled
    • Status Terminate → Terminated
    • Status Complete → Complete
  3. J Visa Updates:
    • Create EV → Initial
    • Validate → Active
    • Status No Show → No Show
    • Status Terminate → Terminated
    • Status End → Inactive
    • Status Invalid → Invalid
  4. Select the Registration tab.
  5. Review the Registration information for your student. This page will populate after your student has been enrolled in classes and the Registration Event has been exported to SEVIS.
  6. Select the Financial Tab.
  7. Displays financial data for the student.
Program Tab

Review Dependents Tab

  1. Displays dependent Bio/Demo information.
  2. To populate this page:
    • Add the dependent’s PeopleSoft ID to the Primary Student’s I-20 (see QRG Entering I-20 Data.).

Review Employment/SOA Tab

  1. Displays Employment Authorization and SEVIS transaction log results.
  2. Populated from Employment Authorizations entered for the student.
  3. Includes:
    • Employment Type
    • Employer Details (name, address)
    • Supervisor details (name, phone, extension)
  4. See QRG Employment Authorizations (SEVIS) for details.
  5. Process complete.

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