Entering Meeting Information

Purpose: Use this document as a reference for entering meeting information in ctcLink.

Audience: College staff responsible for maintaining student information

You must have at least one of these local college managed security roles:

  • ZD CC Campus Event Plan Config
  • ZD CC Super user
  • ZZ CC Campus Event Plan Config

You must also set these SACR Security permissions:

If you need assistance with the above security roles or SACR settings, please contact your local college supervisor or IT Admin to request role access

Entering Meeting Information

Navigation: Campus Community > Campus Event Planning > Event Management > Meetings

  1. The Meetings search page displays.
  2. Enter Search Criteria to locate your event.
  3. Select Search.
  4. The Meeting Detail tab displays.
Meetings Page, Meeting Detail tab
  1. Update as you see fit; if the meeting information was entered originally on the Event page, that information will prepopulate corresponding fields on this page's tabs.
  2. Select the Meeting Sponsor tab.

Note: There can be multiple meetings associated with an event. To add additional rows, select the Add a New Row [+] icon to the right of the row and enter the appropriate information on each tab. To remove a row, select the Delete a Row [-] icon.

  1. The Meeting Sponsor tab displays.
  2. Update as you see fit; if the meeting information was entered originally on the Event page, that information will pre-populate corresponding fields on this page's tabs.
  3. Select the Meeting Location tab.
  4. The Meeting Location tab displays.
  5. Update as you see fit; if the meeting information was entered originally on the Event page, that information will pre-populate corresponding fields on this page's tabs.
  6. Select the Meeting Resources tab.
  7. The Meeting Resources tab displays.
  8. Update as you see fit; if the meeting information was entered originally on the Event page, that information will pre-populate corresponding fields on this page's tabs.
  9. Select the Meeting Staff tab.
  10. The Meeting Staff tab displays.
  11. Update as you see fit; if the meeting information was entered originally on the Event page, that information will pre-populate corresponding fields on this page's tabs.
  12. Select Save, located at the bottom, left side of screen.
  13. Select Notify to send meeting information by email to whomever you choose.
  14. The Send Notification page displays.
  15. Enter the recipient email address information and any other appropriate details.
  16. Select OK.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

View Tutorial Via Panopto

View the external link to Entering Meeting Information - No Audio. This link will open in a new tab/window.

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