9.2 Employment Authorizations (SEVIS)

Purpose: Refer to this document when viewing and/or updating Employment Authorizations for F and M International Students.

Audience: College staff responsible for maintaining student SEVIS information.

You must have at least one of these local college managed security roles:

  • ZC CS SEVIS
  • ZD CS SEVIS
  • ZZ CS SEVIS

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

You must also set these SACR Security permissions:

Employment Authorization status changes automatically updated in SEVIS RTI are not included in batch import processes to PeopleSoft from SEVIS. College staff will need to manually update this information.

Refer to 9.2 Understanding SEVIS Event Triggers and Conditions in PeopleSoft (F/M) for additional information for sending employment information to SEVIS in batch. 

Employment Authorizations (SEVIS)

Add an Employment Authorization

Navigation: NavBar > Navigator > Campus Community > SEVIS > Employment Authorizations

  1. The Employment Authorizations search page displays.
  2. Select the Add a New Value tab.
  3. Enter the student’s ID or select the lookup tool to search.
  4. Enter your college’s SEVIS School Code or select the lookup tool to search.
  5. Select the Add button.
Add a new Value
  1. The Employment Authorizations page is displayed.
  2. Select the applicable Employment Type value from the drop-down.

After selecting the Employment Type, additional sections and fields will display which are applicable to the value selected.

Employment Type drop-down box
  1. The Employment Authorizations options are:
    • Curricular Practical Training (F students).
      • Enter the anticipated Start Date when employment will begin.
      • Enter the anticipated End Date when employment will end. The end date cannot be later than the end date listed on the student’s I-20.
      • Select Employment Code Part-time or Full-time.
      • Enter Course Relevance information that applies to all Employment Authorizations listed for this student. If differing Course Relevance information is needed for different employers, utilize the Employer Details section instead.
      • Enter Remarks to send to SEVIS if applicable (not required).
Enter Employment type information
  • In the Employer Details section:
    • Enter the Employer Name.
    • Enter the U.S. Address for the employer. Address 1, City, State and Postal Code are required fields.
    • Select the Explanation Code override reason if the Employer Address does not pass SEVIS validation.
    • Enter the Explanation Text for the override reason if the Employer Address does not pass SEVIS validation. This field is greyed out unless an Explanation Code is indicated first.
    • Enter the Supervisor Email if applicable.
Enter the Employer name and address
  1. Optional Practical Training (F and M students).
    • Select the Completion Type.
      • Note: If you select Pre Completion, the OPT end date cannot be after the student’s program end date.
    • Select the Request Status if different than the default value of Requested.
    • Select Academic Year Met checkbox to indicate the student has satisfied this requirement.
    • Enter the anticipated Start Date when employment will begin.
    • Enter the anticipated End Date when employment will end.
    • Select Employment Code Part-time or Full-time.
    • Enter Student Remarks to send to SEVIS if applicable (not required).
    • Enter Course Relevance information that applies to all Employment Authorizations listed for this student. If differing Course Relevance information is needed for different employers, utilize the Employer Details section instead.
    • Enter Remarks to send to SEVIS if applicable (not required).
Select the Optional PRoactical Training from the drop down list

 

  • Indicate if student is Self Employed.
  • Enter the Employer Name. If student is self employed and this field is blank, then the student’s primary name type will populate this field.
  • Enter Employer’s Identification Number (EIN) (optional).
  • Enter the U.S. Address for the employer. Address 1, City, State and Postal Code are required fields.
  • Select the Explanation Code override reason if the Employer Address does not pass SEVIS validation.
  • Enter the Explanation Text for the override reason if the Employer Address does not pass SEVIS validation. This field is greyed out unless an Explanation Code is indicated first.
  • Select the Employment Code.
  • Enter Employer Start Date (optional).
  • Enter Employer End Date (optional).
  • Enter Course Relevance (optional but should be defined if the Course Relevance field under Employment Details was not filled out).
  • Enter Supervisors First Name (optional).
  • Enter Supervisor’s Last Name (optional).
  • Enter Supervisor Phone (optional).
  • Enter Supervisor Extension for the Phone (optional).
  • Enter Supervisor Email (optional).
Enter Employer Details
Enter Supervisor information
  1. Off-Campus (F students)
    • Select the Request Status if different than the default value of Requested.
    • Enter the anticipated Start Date when employment will begin.
    • Enter the anticipated End Date when employment will end.
    • Select the Reason.
    • Enter Recommendation remarks to send to SEVIS if applicable (optional).
Enter Off Campus type of information
  1. Select Save.
  2. Process complete.

Cancelling an Employment Authorization

Navigation: NavBar > Navigator > Campus Community > SEVIS > Employment Authorizations

Refer to 9.2 Understanding SEVIS Event Triggers and Conditions in PeopleSoft (F/M) for additional information for employment cancel events. 

  1. The Employment Authorizations search page displays.
  2. Enter search criteria to identify your student.
  3. Enter your college’s SEVIS School Code or select the lookup tool to search.
  4. Select the Search button.
Find an Existing Value
  1. The Employment Authorizations page displays.
  2. Use the arrows to find the applicable employment record to cancel if student has more than one listed.
  3. Select the Cancel Employment checkbox.
    • Cancel Events are not sent to SEVIS in batch processes if the Request Status is Approved.
    • Cancellation of OPT employment must occur prior to determination of the OPT request by the SEVIS Service Center.
Select Optional Practical Training
  1. Select Save at the bottom of the page.
  2. Process complete.
Select Save in the lower-left corner

Extending an Optional Practical Training (OPT) Employment Authorization

Refer to 9.2 Understanding SEVIS Event Triggers and Conditions in PeopleSoft (F/M) for additional information for employment extension events.

  1. The Employment Authorizations search page displays.
  2. Enter search criteria to identify your student.
  3. Enter your college’s SEVIS School Code or select the lookup tool to search.
  4. Select the Search button.
Find an existing value page displays
  1. The Employment Authorizations page displays.
  2. Use the arrows to find the applicable employment record to extend if student has more than one listed.
    • Request Status must be Approved.
  3. Under OPT Extension section, select the Extension checkbox.
  4. Edit the Extension End Date if needed.
Select the Extension and enter date
  1. Scroll to the Employer Details.
  2. User the arrows to the find the applicable employer the extension is being granted for if more than one row exists.
  3. Select the Extension Employer checkbox.
  4. Select Save at the bottom of the page.
Select the Extension Employer checkbox
Select Save in the lower left corner
  1. Process complete.

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