Employment Authorizations (SEVIS)

Purpose: Refer to this document when viewing and/or updating Employment Authorizations for F and M International Students.

Audience: College staff responsible for maintaining student SEVIS information.

You must have at least one of these local college-managed security roles:

  • ZC CS SEVIS
  • ZD CS SEVIS
  • ZZ CS SEVIS

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

You must also set these SACR Security permissions:

📢Important Notes

  • Automatic Updates Not Included: Employment Authorization status changes updated in SEVIS RTI are not imported to PeopleSoft in batch.
  • Manual Updates Required: College staff must manually update this information in PeopleSoft.
  • Reference: Refer to the QRG Understanding SEVIS Event Triggers and Conditions (F/M) for details on sending employment data in batch.
Expand or collapse content Add an Employment Authorization

Navigation: Campus Community > SEVIS > Employment Authorizations

  1. The Employment Authorizations search page displays.
  2. Select Add a New Value button.
  3. Enter the Student ID or use the lookup tool 🔍.
  4. Enter your college’s SEVIS School Code or use lookup tool 🔍.
  5. Select Add.
  6. The Employment Authorizations page opens.
  7. Choose the appropriate Employment Type from the drop-down.
  8. Additional fields will display depending on the type selected.

Employment Type Options

Expand or collapse content Curricular Practical Training (CPT – F Students)
  1. Enter Start Date (anticipated employment start).
  2. Enter End Date (cannot exceed I-20 end date).
  3. Select Employment Code (Part-time / Full-time).
  4. Enter Course Relevance (applies to all authorizations unless overridden in Employer Details).
  5. Enter Remarks (optional, sent to SEVIS).
Curricular Practical Training page
Employer Details Section
  1. Enter Employer Name.
  2. Enter Employer U.S. Address (Address 1, City, State, Postal Code are required).
  3. If address fails SEVIS validation:
    • Select Explanation Code (override reason).
    • Enter Explanation Text (field enabled once code is selected).
  4. Enter Supervisor Email (optional).
Expand or collapse content Optional Practical Training (OPT – F and M Students)
  1. Select Completion Type (Pre-Completion or Post-Completion).
    • đź“ť Note: Pre-Completion OPT cannot extend beyond the program end date.
  2. Select Request Status (default = Requested).
  3. Check Academic Year Met if requirement satisfied.
  4. Enter Start Date and End Date.
  5. Select Employment Code (Part-time / Full-time).
  6. Enter Student Remarks (optional, sent to SEVIS).
  7. Enter Course Relevance (general or per employer in Employer Details).
Optional Practical Training page
Employer Details Section
  1. Indicate if student is Self-Employed.
    • If blank, student’s primary name populates Employer Name.
  2. Enter Employer Name.
  3. Enter Employer Identification Number (EIN) (optional).
  4. Enter Employer U.S. Address (Address 1, City, State, Postal Code required).
  5. If address fails SEVIS validation:
    • Select Explanation Code.
    • Enter Explanation Text.
  6. Enter Employer Start/End Dates (optional).
  7. Enter Supervisor Details (First Name, Last Name, Phone, Extension, Email – all optional).
Expand or collapse content Off Campus Employment (F Students)
  1. Select Request Status (default = Requested).
  2. Enter Start Date and End Date.
  3. Select Reason.
  4. Enter Recommendation Remarks (optional, sent to SEVIS).
  5. Select Save.
  6. Process complete.
Off-Campus page
Expand or collapse content Cancelling an Employment Authorization

Navigation: Campus Community > SEVIS > Employment Authorizations

Important Notes

  • Reference: Refer to the Understanding SEVIS Event Triggers and Conditions (F/M) for more details on employment cancellation events.
  • Batch Limitations: Cancel events are not sent to SEVIS in batch if the Request Status is Approved.
  • OPT Cancellations: Cancellation of OPT employment must occur before the SEVIS Service Center determines the OPT request.

Locate the Student Record

  1. The Employment Authorizations search page displays.
  2. Enter search criteria to identify your student.
  3. Enter your college’s SEVIS School Code or use the lookup tool.
  4. Select Search.

Cancel the Employment Authorization

  1. The Employment Authorizations page displays.
  2. If multiple employment records exist, use the arrows to find the applicable record.
  3. Select the Cancel Employment checkbox.
  4. For Optional Practical Training (OPT), confirm cancellation eligibility before proceeding.
  5. Select Save.
  6. Process complete.
Cancel Employment
Expand or collapse content Extending an Optional Practical Training (OPT) Employment Authorization

Important Notes

Locate the Student Record

  1. The Employment Authorizations search page displays.
  2. Enter search criteria to identify your student.
  3. Enter your college’s SEVIS School Code or use the lookup tool.
  4. Select Search.

Extend the Authorization

  1. The Employment Authorizations page displays.
  2. If the student has multiple employment records, use the arrows to locate the applicable record.
  3. Confirm that the Request Status = Approved.
  4. In the OPT Extension section, select the Extension checkbox.
  5. Edit the Extension End Date if necessary.
  6. Scroll to the Employer Details section.
  7. If multiple employers are listed, use the arrows to locate the correct employer record.
  8. Select the Extension Employer checkbox.
  9. Select Save at the bottom of the page.
  10. Process complete.
Extension

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