Project Tree and Correcting Grant/Project Errors
Purpose: Use the following Project Tree, CTC_GM_KK_ACCOUNT, as an overview of the Grant/Project Roll-Up Expense Budgets in ctcLink.
Audience: Finance users.
Project Tree - CTC_GM_KK_ACCOUNT (Updated 3/2024)
Grants and Projects are in ctcLink are budgeted at the Roll-Up level within the Grants and Project Costing Modules.
Some examples:
- SALARY Budget is created at the Salaries and Wages roll-up account# 5000003 and transactions or expenses occur at the Transaction or Detail Level Accounts 5000050, 5000110. etc.
- GDSVC Budget is created at Goods & Routine Services roll-up account# 5030003 and transactions or expenses occur at the Transaction or Detail Level Accounts 5030010, 5050030, 5081112, etc.
When budgeting in the Grants and Project Costing Modules, select the Budget Item (i.e. SALARY or GDSVC) from the lookup list and the GL Account roll-up field value will auto-populate based on the Budget Item description. Name of Budget Items are shown below in parentheses.
| Project Tree - CTC_GM_KK_ACCOUNT | ||
| 5000003 - Salaries and Wages (SALARY) | 5040003 - Capital Expenses (COP_CAP_PURCH) | |
5000010 - 5000199 |
5040010 - 5040290 |
|
5081010 - Intra Agency Transfer Salaries |
5081060 - Intra Agncy Transfer Cap Outlay |
|
5081012 - 5081019 |
5110030 - COP Lease/Purchase Principal |
|
| 5010003 - Benefits (FRINGE) | 5110040 - COP Lease/Purchase Interest |
|
5010010 - 5010199 |
5110050 - Original Issue-COP Debt Cost |
|
5081020 - Intra Agncy Transfer Benefits |
5110060 - Interest Expense |
|
| 5020003 - Grants, Scl. ships,Fellowships (TUITION)* | 5110120 - Equipment Leases - Interest |
|
5020999 - DO NOT USE* |
5110130 - 5110140 |
|
| 5020004 - F and A Admin Rollup (FACADMIN) | 5050003 - Contracted Services (CONTSV) | |
5020020 - Indirect Cost |
5050040 - 5050060 |
|
5020021 - FA Offset |
5050100 - 5050160 |
|
| 5020029 - FinAid/Direct Aid to Students (FINAID) | 5050165 - Communication Services |
|
5020030 - 5020449 |
5081030 - Intra Agncy Transfer Prof Svcs |
|
5081072 - Intra Agncy Reimb Tuition-Aid |
5050009 - Direct Pmt Rollup (DIRPMT)* | |
| 5020450 - Other Direct Aid (OTHER_DIR_AID) | 5050010 - Direct Payments to
Clients - DO NOT USE* |
|
5020455 - 5020499 |
5050019 - Contracted Grant Services (CONTGM) | |
| 5030003 - Goods Routine Services (GDSVC) | 5020010 - Other Grants and Benefits- DO NOT USE* |
|
5020015 - Grant, Client Services |
5020023 - 5020027 |
|
5030010 - 5030060 |
5050020 - Payment for Direct Client Svcs |
|
5030120 - 5030210 |
5050023 - 5050027 |
|
5050030 - Purchased Services |
5081070 - Intra Agncy Trnsfr GrntsBenSvc |
|
5050070 - 5050090 |
5081074 - Intra Agncy Reimb - Cntr Grnts |
|
5060010 - 5060060 |
5081395 - Intercollege Payments |
|
5081040 - Intra Agncy Transfer Goods/Svc |
5080004 - Travel (TRAVEL) | |
5081090 - Printing and Reproduction |
5080010 - 5080070 |
|
5081100 - 5081110 |
5081050 - Intra Agncy Transfer Travel |
|
5081112 - Equipment Rental/Leases LT |
5081004 - Other Expenses (OTHER) | |
5081114 - Equipment Rental/Leases ST |
5050170 - Conv Misc Expenses |
|
| 5081115 - Variable Lease Pmts - Equip | ||
5081130 - 5081260 |
5081116 - Conference Exhibit Meeting Sp |
|
| 5030004 - Equipment Budget Rollup (EQUIP) | 5081120 - Subscriptions |
|
5030070 - 5030110 |
||
5081062 - Intra Agncy Reimb-Equip | ||
| *Denotes accounts and budget items that will be deleted. Do not add new budget or expenses to these. | ||
Links to QRGs on Grant/Project Budget Errors & Corrections
- Common Budget Exceptions and Corrective Actions
- Commitment Control Summary for Grants/Contracts/Projects - use this document as a guide to control expenditures and budget checks in ctcLink.
- Review Budget Exceptions by Budget Chartfield
- Correcting Grant/Project Accounting Entries in Accounts Payable (Journal Voucher)
- Correcting Grant/Project Accounting Entries in General Ledger (External Transactions from Payroll or Student Financials)
- Correcting Grant/Project Accounting Entries in T&E (Travel & Expenses - Journal Expense Report)
