Entering Athletic Participation

Purpose: Use this document to enter athletic participation for an individual in ctcLink.

Audience: Student Services Staff.

You must have at least one of these local college managed security roles:

  • ZC CC Personal Information
  • ZD CC Personal Information
  • ZD CC Super user
  • ZZ CC Pers Info NID Update
  • ZZ CC Personal Information

You must also set these SACR Security permissions:

If you need assistance with the above security roles or SACR settings, please contact your local college supervisor or IT Admin to request role access

Use the Athletic Participation page to enter athletic participation data to help track an individual's involvement at your institution.

Navigation: Campus Solutions Administrator > Menu > Campus Community > Personal Information > Participation Data > Athletic Participation

  1. Enter the desired information into the ID field.
  2. Select the Search button.
  3. Select the Sport list and choose the desired item from the drop down menu.
  4. Enter the desired information into the Effective Date field.
    • Here is where you will define the date when the athletic participation information is valid. For example, a student can begin with a status of Recruited and then become an Active Participant once he or she starts playing on the team
    • When the person's status changes, you would add a new row with a new effective date to record the updated information
    • The field defaults to the current system date, but can be changed if needed
  5. Select the Athletic Participation list and choose the desired item from the drop down menu.
    • The item you choose indicates the level or status of the individual's participation in the specific sport, such as Active Participant, Manager, Not Recruited, or Recruited
  6. Select the Current Participant check box to indicate that this individual currently participates in this sport.
  7. Select the NCAA Eligible check box to indicate that the individual is eligible to participate on an NCAA (National Collegiate Athletic Association) team for this sport.
    • This box is selected by default based on the option entered in the Athletic Participation field.
  8. Select the Save button.
Participation Details Entry

End of Procedure.


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