View Eye Exam Information

Purpose: This guide provides instructions for viewing exam records. Users will have access to view information but cannot modify data.

Audience: Student Services Staff.

You must have at least one of these local college macollege-managednaged security roles:

  • ZD CC Super user

You must also set these SACR Security permissions:

If you need assistance with the above security roles or SACR settings, please contact your local college supervisor or IT Admin to request role access

Enhancement Request 291 Work Package 1 was implemented in production in February 2025.

  • Colleges will no longer maintain specific accommodation, disability, or diagnosis code data in ctcLink. This is considered Category 4 highly sensitive information and college Disability Support Services Offices will collect and maintain this data at a local level.
  • In ctcLink, Disability Support Services Offices will track students who have been approved for services using a new student group. Access to this student group should be limited, so please ensure local business processes are in place to protect confidential student data.
  • ER Details: ER 291 - (1 of 2) Diagnosis Codes .docx

Navigation

Navigation: Campus Community > Personal Information > Health Information > Health Exams > Eye Exam

Accessing the Exam Records

  1. Enter the appropriate Search Criteria to locate the student you are interested in. This could include details like the student’s ID or name.
  2. After entering the search criteria, click Search to retrieve the student’s records.

Reviewing Exam Information

  1. The Eye Exam Addr/Phone tab will display the individual’s contact information.
  2. View the Exam Date field, which reflects the date the exam was conducted. This date defaults to the system entry date but may have been modified during data entry.
  3. From the Exam Type drop-down menu, view the selected exam type.
  4. View the Physician ID in the designated field.
  5. View the physician’s Address and Phone Number in the appropriate field.
Eye Exam Tab

Viewing Exam Details

  1. Navigate to the Eye Exam tab to review vision details.
  2. The Far Sight and Near Sight sections specify the individual's corrected and uncorrected vision.
    • Corrected: Displays the individual's visual sharpness with corrective lenses.
    • Uncorrected: Displays visual sharpness without corrective lenses.
  3. If the Baseline checkbox is selected, this exam serves as the benchmark for tracking vision changes over time.
  4. If the Correction Required checkbox is selected, it indicates that the individual requires corrective lenses.
  5. The Color Vision section contains two options:
    • Normal (default selection) indicates normal color perception.
    • Abnormal is selected if the individual has color perception deficiencies.
  6. Use the Referral fields to view whether the individual requires a specialist visit.
    • Options include Optometrist, Specialist, etc., or None Required if no further examination is necessary.
  7. Comments can be viewed for additional details about exam results.
Exam Details tab