View Physical Exam Information

Purpose: This guide provides instructions for viewing physical exam records. Users will have access to view information but cannot modify data.

Audience: Student Services Staff.

You must have at least one of these local college-managed security roles:

  • ZD CC Accommodations Dis
  • ZD CC Super user
  • ZZ CC Accommodations Dis

You must also set these SACR Security permissions:

If you need assistance with the above security roles or SACR settings, please contact your local college supervisor or IT Admin to request role access

Enhancement Request 291 Work Package 1 was implemented in production in February 2025.

  • Colleges will no longer maintain specific accommodation, disability, or diagnosis code data in ctcLink. This is considered Category 4 highly sensitive information and college Disability Support Services Offices will collect and maintain this data at a local level.
  • In ctcLink, Disability Support Services Offices will track students who have been approved for services using a new student group. Access to this student group should be limited, so please ensure local business processes are in place to protect confidential student data.
  • ER Details: ER 291 - (1 of 2) Diagnosis Codes .docx

Navigation

Navigation: Campus Community > Personal Information > Health Information > Health Exams > Physical Exam

Accessing the Exam Records

  1. Enter the appropriate Search Criteria to locate the student you are interested in. This could include details like the student’s ID or name.
  2. After entering the search criteria, click Search to retrieve the student’s records.

Reviewing Exam Information

  1. The Physical Exam Addr/Phone tab will display the individual’s contact information.
  2. View the Exam Date field, which reflects the date the exam was conducted. This date defaults to the system entry date but may have been modified during data entry.
  3. From the Exam Type drop-down menu, view the selected exam type.
  4. View the Physician ID in the designated field.
  5. View the physician’s Address and Phone Number in the appropriate field.
Physical Exam

Viewing Exam Details

  1. Navigate to the Exam Details tab to review additional information.
  2. The page contains three checkboxes:
    1. Baseline: Indicates that this exam serves as the benchmark for tracking physical condition over time.
    2. Organ Donor: Indicates whether the individual is or wants to be an organ donor.
    3. Blood Donor: Indicates whether the individual is or wants to be a blood donor.
  3. Use the Blood Type drop-down menu to view the recorded blood type.
  4. Use the Referral drop-down menu to view whether the individual requires a specialist visit.
    1. Options include Personal Physician, Hospital, etc., or None Required if no further examination is necessary.
  5. Comments can be viewed for additional details about exam results.
Exam Details Tab