ctcLink Reference Center9.2 Campus Solutions9.2 CS - Campus Community SEVIS - Record Components9.2 Understanding SEVIS Event Triggers/Conditions in PeopleSoft (F/M)

9.2 Understanding SEVIS Event Triggers/Conditions in PeopleSoft (F/M)

Purpose: Use this document to reference what data elements/conditions are needed in PeopleSoft in order for a SEVIS event to trigger or be manually added for F/M students and dependents.

Audience: College staff responsible for maintaining /using SEVIS batch functionality in PeopleSoft.

Note: 

  • The Event Trigger/Conditions Logic information is sourced from PeopleSoft Campus Solutions 9.2: Campus Community PeopleBooks (February 2021), which is Copyright by Oracle and/or its affiliates. For the most up-to-date information, refer to PeopleBooks directly. 
  • Warning! The Event Triggers/Conditions outlined below reference the SEVIS Master Component. Navigation to this page has been provided, but it is important that colleges DO NOT update the SEVIS Master Component directly. The SEVIS Master Component will update automatically when the correct data elements exist on the student’s record. Do not manually update the data on any of the SEVIS Master Component pages unless you have made changes directly in SEVIS RTI that cannot be processed using the Send to Master feature on the Select Alerts to Report  F/M page. The data on the SEVIS Master Component pages should always match the data in SEVIS RTI. 

 

SEVIS Event Triggers/Conditions in PeopleSoft (F/M)

Create Student
Event Trigger/Conditions Logic Related QRGs
Create Student

The student has an immigration status on the Port of Entry Data page that equals the SEVIS visa type 01 (F-1) or 02 (M-1).
Navigation:  NavBar > Navigator > Campus Community > SEVIS > Personal Information > Visa/Permit Data > Port of Entry Data (tab)

OR

If the Immigration Status field is blank on the Port of Entry Data page, the student has a visa type on the Visa/Permit Data page that equals SEVIS visa type 01 (F-1) or 02 (M-1) where the country is USA.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > Personal Information > Visa/Permit Data (tab)

AND

The most recent effective-dated I-20 form has a status equal to Active.
Navigation: NavBar > Navigator > Campus Community > SEVIS > I-20 Forms > I-20 Form

AND

The most recent effective-dated I-20 form has the Funding Verified field set to Y. Navigation:  NavBar > Navigator > Campus Community > SEVIS > I-20 Forms > I-20 Form

AND

No rows exist in the SEVIS Master component for the user ID and school code on the I-20 form.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master

Note: For F-1 students, if the Secondary Major CIP and Minor CIP fields are not populated from the academic record of the student during the alerts process, then the process enters a CIP code of 00.0000 for those






Selection Criteria for All Events Listed Below
Event  Trigger/Conditions Logic Related QRGs
Selection Criteria for All Events Listed Below

The student has an immigration status on the Port of Entry Data page that equals the SEVIS visa type 01 (F-1) or 02 (M-1).
Navigation:  NavBar > Navigator > Campus Community > SEVIS > Personal Information > Visa/Permit Data > Port of Entry Data (tab)

 OR

If the Immigration Status field is blank on the Port of Entry Data page, the student has a visa type on the Visa/Permit Data page that equals SEVIS visa type 01 (F-1) or 02 (M-1). 
Navigation: NavBar > Navigator > Campus Community > SEVIS > Personal Information > Visa/Permit Data (tab)

AND

The most recent effective-dated I-20 form has an Effective Status of Active.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > I-20 Forms > I-20 Form


AND
The most recent effective-dated I-20 form has Funding Verified set to Y.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > I-20 Forms > I-20 Form

AND

The SEVIS Status field in the SEVIS Master component is Initial or Active.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master
Auth Drop Below FC - Add
Event Trigger/Conditions Logic Related QRGs
Auth Drop Below FC - Add

The student has a SEVIS Status of Active.

The As of Date field on the Process SEVIS Alerts − F/M page is earlier than or equal to the date when the process is run.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > F/M Alerts > Process SEVIS Alerts – F/M

AND

The Registration event has been previously sent for the current term on the run control page.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > View SEVIS Events History 

AND

The Auth Reason field is either blank on the Registration page of the SEVIS Master component or the end date of the specified Auth Reason has passed.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master

AND

The total number of currently enrolled units for all institutions, careers, and current terms on the Process SEVIS Alerts - F/M page is less than the minimum full time level/load rules units for the academic program on the most recent effective-dated I-20 form.

If Instruction Mode values are entered on the SEVIS Setup table, compare to Instruction Mode on Class table. If equal, use only the one class where STDNT_ENRL.UNT_TAKEN is greatest toward calculating full time. If no Instruction Mode values are entered on the SEVIS Setup table, apply all classes toward calculating full time.  

AND

No Full Course Exception value exists for the run control term or the units do not meet those required for the exception.

Note: You can also manually enter this event on the Select Alerts to Report – F/M component.
Auth Drop Below FC - Cancel
Event Trigger/Conditions Logic Related QRGs
Auth Drop Below FC – Cancel

No trigger logic exists for this event. This must be manually entered on the Alerts - F/M page in PeopleSoft.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > F/M Alerts > Select Alerts to Report – F/M

To manually add, the following conditions must be met:

SEVIS Status is Active.

AND

No inactive effective status rows exist on the SEVIS Master component, Registration page.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Registration (tab)

AND

A Drop Below Full Course Auth Reason value exists,
Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Registration (tab)

 AND

 The Drop Below Full Course Start Date value on the SEVIS Master component is later than the current system date.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Registration (tab)

Auth Drop Below FC - Edit
Event Trigger/Conditions Logic Related QRGs
Auth Drop Below FC - Edit

This event is manually entered on Alerts – F/M page. No logic exists to trigger the event. To manually enter the event, the following conditions must be met:

The student has a SEVIS Status of Active

AND

No inactive effective status rows exist on the SEVIS Master component, Registration page.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Registration (tab)

AND

A Drop Below Full Course Auth Reason value exists.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Registration (tab)

 If the date when the event is manually added is earlier than the Drop Below Full Course Start Date, then New Start Date, New End Date, Reason, and Remarks fields may be edited.

The New Start Date cannot be less than the student's Program Start Date on the SEVIS Master component and must be later than or equal to the date on which the SEVIS Batch request is processed.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Program (tab)

The New End Date cannot be earlier than the current date, and it cannot be later than the student's Program End Date on the SEVIS Master component.






CPT Employment - Add (F-1 students only)
Event Trigger/Conditions Logic Related QRGs
CPT Employment – Add

(F-1 students only)

The student has a SEVIS Status of Active.

Employment type is Curricular Practical Training on the Employment Authorizations page and no employment type exists in the SEVIS Master component.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > Employment Authorizations

Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Employment Authorization/SOA (tab)

Each new Curricular Practical Training sequence number added to the Employment Authorizations page that does not exist in the SEVIS Master component results in the event being triggered.
CPT Employment - Cancel (F-1 students only)
Event Trigger/Conditions Logic Related QRGs

CPT Employment – Cancel

(F-1 students only)

The student has a SEVIS Status of Active.

Employment type on the Employment Authorizations page is Curricular Practical Training (02) and Cancel Employment is Y.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > Employment Authorizations

AND

The Cancel Employment value is N on the SEVIS Master component.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Employment Authorization/SOA (tab) 

AND

Employment Start Date on the SEVIS Master component is later than the current system date.
Dependent - Add
Event Trigger/Condition Logic Related QRGs
Dependent – Add

The student has a SEVIS Status of Initial or Active.

A dependent ID exists on the most recent effective-dated I-20 form where the Relationship Status value is Active.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > I-20 Forms > I-20 Form

AND

The dependent ID does not exist in the SEVIS Master component.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Dependents (tab)



Dependent - Cancel
Event Trigger/Conditions Logic Related QRGs
Dependent – Cancel

The student has a SEVIS Status of Initial.

The Dependent Relationship Status value on the most recent effective-dated I-20 form is Cancelled.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > I-20 Forms > I-20 Form

AND

No Termination Reason or Cancel Reason appears on the SEVIS Master Dependents page for the dependent.
Navigation: NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Dependents (tab)



Dependent - Edit
Event Trigger/Conditions Logic Related QRGs
Dependent – Edit

The student has a SEVIS Status of Initial or Active.

A difference exists between the data in the SEVIS Master component and the following dependent data:

·        Last Name

·        First Name

·        Middle Name

·        Name Suffix

·        Preferred Name

·        Passport Name

·        Birthdate

·        Sex

·        Birth Country

·        Citizenship Status

·        Citizenship Country

·        Preferred Email Address

·        Relationship on I-20 Dependents page 

Dependent - Reactivate
Event Trigger/Conditions Logic Related QRGs
Dependent - Reactivate

The student has a SEVIS Status of Active.

The Relationship Status value in the SEVIS Master component is Terminated.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Dependents (tab) 

AND

The Relationship Status value on the most recent effective-dated I-20 form is Active.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > I-20 Forms > I-20 Form

Dependent - Reprint
Event Trigger/Conditions Logic Related QRGs
Dependent – Reprint

This event must be manually entered on the Alerts Header page. No logic exists to trigger the event. To enter this event manually, the following conditions must be met:

The student has a SEVIS Status of Initial or Active.

No inactive status rows exist on the Dependents page in the SEVIS Master component.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master 

The Additional Data prompt displays initial or active status dependents from which to select. You must select the dependent ID to send the event to SEVIS.
Dependent - Terminate
Event Trigger/Conditions Logic Related QRGs
Dependent – Terminate

The student has a SEVIS Status of Initial or Active.

The Relationship Status value in the SEVIS Master component is Active. Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Dependents (tab)

AND

The Relationship Status value on the most recent effective-dated I-20 form is Terminated.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > I-20 Forms > I-20 Form


Disciplinary Action
Event Trigger/Conditions Logic Related QRGs
Disciplinary Action

This event must be manually entered on the Alerts - F/M page. No logic exists to trigger the event. To enter the event manually, the following conditions must be met:

The student has a SEVIS Status of Active.

No inactive rows exist on the Bio/Demo page of the SEVIS Master component.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Bio/Demo (tab)

Education Level - Cancel (F-1 students only)
Event Trigger/Conditions Logic Related QRGs

Education Level – Cancel

 (F-1 students only)

The student has a SEVIS Status of Active.

AND

Two effective status active rows exist on the SEVIS Master component, Program tab.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Program (tab)

AND

 

The Level of Education value on the most recent effective-dated I-20 form does not match the Level of Education value on the Initial Status SEVIS Master Program row.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > I-20 Forms > I-20 Form

OR

The From Date value on the most recent effective-dated I-20 form is different from the From Date value on the Initial Status SEVIS Master Program row.
Education Level - Change (F-1 students only)
Event Trigger/Conditions Logic Related QRGs

Education Level – Change

(F-1 students only)

The student has a SEVIS Status of Active.

AND

The most recent effective-dated I-20 Level of Education value is different from the Level of Education value on the SEVIS Master component.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > I-20 Forms > I-20 Form 

 

Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Program (tab)

OR

The From Date on the most recent effective-dated I-20 form is different from the From Date value on the SEVIS Master component, and the From Date value on the current I-20 form is later than the current system date.

OR

The Initial Session Start Date on the most recent effective-dated I-20form is different from the value on the SEVIS Master component. 

Note: For F-1 students, if the Secondary Major CIP and Minor CIP fields are not populated from the academic record of the student during the alerts process, then the process enters a CIP code of 00.0000 for those fields
Financial Info
Event Trigger/Conditions Logic Related QRGs
Financial Info

The student has a SEVIS Status of Initial or Active.

A difference exists between the data in the SEVIS Master component and the following data on the most recent effective-dated row on the I-20 form:

·        Months in an Academic Term

·        Tuition and Fees

·        Living Expenses

·        Dependent Expenses

·        Other Expenses

·        Student's Personal Funds

·        Funds from this School

·        Funds from Another Source

·        On Campus Employment

Navigation:  NavBar > Navigator > Campus Community > SEVIS > I-20 Forms > I-20 Form

 

Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Financial (tab)
Off Campus Employment - Add (F-1 students only)
Event Trigger/Conditions Logic Related QRGs

Off Campus Employment – Add

(F-1 students only)

The student has a SEVIS Status of Active.

Employment type is Off-Campus on the Employment Authorizations page and no employment type exists in the SEVIS Master component.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > Employment Authorizations

Each new Off-Campus sequence number added to the Employment Authorizations page that does not exist in the SEVIS Master component, triggers the event.

Off Campus Employment - Cancel (F-1 students only)
Event Trigger/Conditions Logic Related QRGs

Off Campus Employment – Cancel

(F-1 students only)

The student has a SEVIS Status of Active.

Employment type is Off-Campus (03) and Cancel Employment is Y on the Employment Authorizations page.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > Employment Authorizations 

OR

The Rescind Recommendation value is Y on the Employment Authorizations page for Off-Campus employment.

AND

Employment type is Off-Campus where Recommend Employment is Y and Rescind Recommendation is not Y in the SEVIS Master component
Off Campus Employment - Edit (F-1 students only)
Event Trigger/Conditions Logic Related QRGs

Off Campus Employment – Edit

(F-1 students only)

The student has a SEVIS Status of Active.

AND

Any of the following field values on the Employment Authorizations page where the employment type is Off-Campus, is different from the same values on the SEVIS Master component:

·        Start Date (greater than or equal to the day that the process runs)

·        End Date

·        Reason

Navigation:  NavBar > Navigator > Campus Community > SEVIS > Employment Authorizations

Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Employment Authorization/SOA (tab)
OPT Employment - Add
Event Trigger/Conditions Logic  Related QRGs
OPT Employment – Add

The student has a SEVIS Status of Active.

Employment type is Optional Practical Training on the Employment Authorizations page and no employment type exists in the SEVIS Master component.

Request Status on the Employment Authorizations page is not Approved.

Each new Optional Practical Training sequence number added to the Employment Authorizations page that does not exist in the SEVIS Master component triggers the event.

Also, multiple employer records can now be included.

Navigation:  NavBar > Navigator > Campus Community > SEVIS > Employment Authorizations

Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Employment Authorization/SOA (tab)

OPT Employment - Cancel
Events Trigger/Conditions Logic Related QRGs
OPT Employment – Cancel

The student has a SEVIS Status of Active.

AND

Employment type is Optional Practical Training (01), and Cancel Employment is Y on the Employment Authorizations page.

Navigation:  NavBar > Navigator > Campus Community > SEVIS > Employment Authorizations

AND

Cancel Employment is N on the SEVIS Master component 

Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Employment Authorization/SOA (tab)

AND

Employment start date on the SEVIS Master is greater than the current system date 

AND 

Request Status on the Employment Authorizations page is not Approved.
OPT Employment - Extend
Event Trigger/Conditions Logic Related QRGs
OPT Employment – Extend

The student has a SEVIS Status of Active.

AND

Employment Type on the Employment Authorizations page and on the SEVIS Master component is Optional Practical Training (01).

Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Employment Authorization/SOA (tab)

Navigation:  NavBar > Navigator > Campus Community > SEVIS > Employment Authorizations

AND

Cancel Employment is N on the SEVIS Master component.

AND

Request Status on the Employment Authorizations page is Approved.

AND

Completion Type on the Employment Authorizations page is Post Completion.

AND

Extension is N on the SEVIS Master component.

AND

Extension is Y on the Employment Authorizations page.

Multiple employer records can now be included. Each employer whose Extension Employer check box is selected is included. An error is reported if an employer is not included.
OPT Employment - Edit
Event Trigger/Conditions Logic Related QRGs
OPT Employment – Edit

The student has a SEVIS Status of Active.

AND

Employment Type on the Employment Authorizations page and on the SEVIS Master component is Optional Practical Training (01).

Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Employment Authorization/SOA (tab)

 

Navigation:  NavBar > Navigator > Campus Community > SEVIS > Employment Authorizations

AND

Cancel Employment is N on the SEVIS Master component.

AND

The End Date or Extension End Date on the Employment Authorizations page is greater than or equal to the system current date.

AND

Request Status on the Employment Authorizations page is either Requested or Pending, and any of the following field values on the Employment Authorizations page are different from the same values on the SEVIS Master component:

·        Employment Code

·        Academic Year Met

Note: The system also validates Edit events for Employer records associated with the original OPT segment, and not associated with the extension (where Extension Employer is not selected).
OPT Report Participation (F-1 students only)
Event Trigger/Conditions Logic Related QRGs

OPT Report Participation

(F-1 students only)

The student has a SEVIS Status of Active.

AND

Employment Type on the Employment Authorizations page and on the SEVIS Master component is Optional Practical Training (01).
Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Employment Authorization/SOA (tab) 

Navigation:  NavBar > Navigator > Campus Community > SEVIS > Employment Authorizations

AND

Cancel Employment is N on the SEVIS Master component.

AND 

Request Status on the Employment Authorizations page is Approved. 

AND 

Last Participation Reported is Not Reported on the SEVIS Master component and the current date is less than or equal to the 6-month report date which is the OPT Extension Start Date plus (6 months minus 15 days). The event continues to trigger until the event is sent to SEVIS or to the SEVIS Master component and the Last Participation Reported field on the SEVIS Master is 6 Month Reported.

OR

Last participation Reported is 6 Month Reported on the SEVIS Master component and the current date is less than or equal to the 12-month report date which is the OPT Extension Start Date plus (12 months minus 15 days). The event continues to trigger until the event is sent to SEVIS or to the SEVIS Master component and the Last Participation Reported field on the SEVIS Master component is 12 Month Reported. 

OR

Last participation Reported is 12 Month Reported on the SEVIS Master component and the current date is less than or equal to the 18-month report date which is the OPT Extension Start Date plus (18 months minus 15 days). The event continues to trigger until the Last Participation Reported field on the SEVIS Master component is 18 Month Reported.
Opt Employer - Add
Event Trigger/Conditions Logic Related QRGs
OPT Employer – Add

This event is triggered for each new Employer Details record that is added to an existing OPT Employment record. 

The student has a SEVIS Status of Active

AND

On the Employment Authorizations page, the Employment type is Optional Practical Training (01)
Navigation:  NavBar > Navigator > Campus Community > SEVIS > Employment Authorizations

AND

In SEVIS Master, Cancel Employment is N

Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Employment Authorization/SOA (tab)

AND

End Date or Extension End Date on the Employment Authorizations page is greater than or equal to the system current date

AND

An OPT Employment event (Cancel, Edit, Report Participation, or Extend) has not already been generated for the same Employment Authorizations record

AND

The Employer Number on the Employment Authorizations page does not exist in the SEVIS Master Employer Details record 

AND

If the Employer Number is ‘1’, the Employer Name is not populated in SEVIS Master Employment. This condition is included to prevent Add events being generated where the employer has already been reported under the old schema.

OPT Employer - Edit
Event Trigger/Conditions Logic Related QRGs
OPT Employer – Edit

This event is triggered for each Employer Details record that is updated for an existing OPT Employment record. 

The student has a SEVIS Status of Active

AND

On the Employment Authorizations page, the Employment type is Optional Practical Training (01)
Navigation:  NavBar > Navigator > Campus Community > SEVIS > Employment Authorizations

AND

 

In SEVIS Master, Cancel Employment is N
Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Employment Authorization/SOA (tab)  

AND

End Date or Extension End Date on the Employment Authorizations page is greater than or equal to the system current date 

AND

An OPT Employment event (Cancel, Edit, Report Participation, or Extend) has not already been generated for the same Employment Authorizations record

AND

The Employer Number on the Employment Authorizations page exists in SEVIS Master Employer Details record and one of the following values has changed: Employer Address 1, Employer Address 2, Employer City, Employer State, Employer Postal, Employer Start Date, Employer End Date 

OR 

The Employer Number is ‘1’ and does not exist in SEVIS Master Employer Details and one of the following values has changed: Employer Address 1, Employer Address 2, Employer City, Employer State, Employer Postal.
Personal Info
Events Trigger/Conditions Logic Related QRGs
Personal Info

The student has a SEVIS Status of Initial or Active.

A difference exists between any of the following field values on the SEVIS Master component and the same field values on their originating records: Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Bio/Demo (tab)

Name Type (The name type to compare against is based on the name type entered as the passport name on SEVIS Setup page. That name type is used to compare the name parts in the SEVIS Master component to the Name Type on the Bio/Demo page.) SBCTC uses the name type “Legal” for SEVIS functionality in PeopleSoft.

·        Last Name

·        First Name

·        Middle Name

·        Name Suffix

·        Preferred Name

·        Passport Name

Navigation:  NavBar > Navigator > Campus Community > SEVIS > Personal Information > Add/Update a Person

On the Bio/Demo page:

·        Birthdate

·        Gender

·        Birth Country

·        Citizenship Status

·        Citizenship Country

·        Preferred Phone Number

·        Preferred Email Address

On the Visa Permit Data/Port of Entry page, the Port of Entry Admission Number.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > Personal Information > Visa/Permit Data

On the I-20 form, the Commuter check box.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > I-20 Forms > I-20 Form

The address type for the U.S. address is based on SEVIS Setup Address Mapping page. That address type is used to compare the U.S. address in the SEVIS master component to the Address Type on the Addresses page. SBCTC uses the address type “Home” for U.S. Address SEVIS functionality in PeopleSoft.

·        Address1

·        Address2

·        City

·        State

·        Postal

The U.S. address Explanation Code and Text in the SEVIS Master component are compared to the values on the I-20 form.

The address type for the foreign address is based on the SEVIS Setup Address Mapping page of the SEVIS Master component. That address type is used to compare the foreign address in the SEVIS master component to the Address Type on the Addresses page. SBCTC uses the address type “Permanent” for foreign address SEVIS functionality in PeopleSoft.

·        Address1

·        Address2

·        City

·        State

·        Postal

·        Country


Program - Cancel Extension (M-1 students only)
Event Trigger/Conditions Logic  Related QRGs

Program - Cancel Extension

(M-1 students only)

The student has a SEVIS Status of Active.

The student's visa type is M-1.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > Personal Information > Visa/Permit Data

AND

The To Date on the most recent effective-dated I-20 form is the same as the original To Date on the SEVIS Master component.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > I-20 Forms > I-20 Form

 Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Program (tab)


Program - Manage Session (Previously named Program - Defer Attendance)
Event Trigger/Conditions Logic  Related QRGS
Program - Manage Session (Previously named Program – Defer Attendance)

The student has a SEVIS Status of Initial.

The From Date on the SEVIS Master component is not the same as the From Date on the most recent effective-dated I-20 form.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > I-20 Forms > I-20 Form 

 

Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Program (tab)

OR

The To Date on the SEVIS Master component is not the same as the To Date on the most recent effective-dated I-20 form.

OR

The Initial Session Start Date on the SEVIS Master component is not the same as the Initial Session Start Date on the most recent effective-dated I-20 form.
Program - Edit
Event Trigger/Conditions Logic Related QRGs
Program - Edit

The student has a SEVIS Status of Initial or Active.

AND

A difference exists between English Proficiency Required or English Proficiency on the most recent effective dated row of the I-20 Form and SEVIS Master component. 
Navigation:  NavBar > Navigator > Campus Community > SEVIS > I-20 Forms > I-20 Form

Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Program (tab)

OR

A difference exists between primary major CIP, secondary major CIP, or minor CIP in the SEVIS Master component and the following data on either the Student Plan/Subplan page or the Application Program Data page:
Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Program (tab) 

 

Navigation:  NavBar > Navigator > Records and Enrollment > Career and Program Information > Student Program/Plan

SBCTC uses Academic Plan type for the major. 

Primary major, secondary major, and minor are determined by first checking the student plan or subplan, and if no data exists, taking the data from the application plan or subplan.

Primary major, secondary major, and minor are determined from the SEVIS Setup page. Primary major is from the active academic plan with the minimum student career number and minimum sequence number where the plan type is equal to any of the major academic plan types on the SEVIS Setup page.

Secondary major comes from the active academic plan with the second most minimum sequence number where the plan type is equal to any of the listed major academic plan types on the SEVIS Setup page.

Minor uses either the academic plan or academic subplan where the plan types are equal to those entered on the SEVIS Setup page. The minor selected from the academic subplan is the minimum sequence number with the plan type indicated related to the primary major. The minor selected from academic plan is the minimum sequence number where the plan type is equal to any of the minor plan types on the SEVIS Setup page.

Note: For F-1 students, if the Secondary Major CIP and Minor CIP field are not populated from the academic record of the students during the alerts process, then the process enters a CIP code of 00.0000 for those fields.



Program - Extension
Event Trigger/Conditions Logic Related QRGs
Program - Extension

The student has a SEVIS Status of Active.

The To Date on the SEVIS Master component is earlier than the To Date on the most recent effective-dated I-20 form
Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Program (tab)

 Navigation:  NavBar > Navigator > Campus Community > SEVIS > I-20 Forms > I-20 Form

Program - Shorten
Event Trigger/Conditions Logic Related QRGs
Program - Shorten

The student has a SEVIS Status of Active. 

The To Date on the SEVIS Master component is later than the To Date on the most recent effective-dated I-20 form.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Program (tab)

Navigation:  NavBar > Navigator > Campus Community > SEVIS > I-20 Forms > I-20 Form

Registration
Event Trigger/Conditions Logic Related QRGs
Registration

The student has a SEVIS Status of Initial or Active.

AND

The As of Date on the Process SEVIS Alerts – F/M component is earlier than or equal to the date when the process runs.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > F/M Alerts > Process SEVIS Alerts – F/M  

AND

The term in the SEVIS Master component Registration page is not equal to the current term on the Process SEVIS Alerts – F/M component or the term on the SEVIS Master Registration page is blank.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Registration (tab)

AND

The student is currently enrolled in any institution, career, or term from the Process SEVIS Alerts – F/M component.
Navigation:  NavBar > Navigator > Records and Enrollment > Enroll Students > Enrollment 

OR

The student has a full course exception for the current term on the Process SEVIS Alerts - F/M page for the institution and career on the I-20 form.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > F/M Full Course Exceptions > Full Course Exceptions

Note: If the Next Term (Process SEVIS Alerts – F/M page) has a start date that is later than the student's length of study To Date (I-20 Form page), then the system selects the Last Session check box on the Addl Data page (Select Alerts to Report – F/M component). This identifies the registration event as registration for the last session available within the student's allowed length of study.



Reprint
Event Trigger/Conditions Logic Related QRGs
Reprint

You must manually enter this event on the Alerts F/M page. There is no logic to trigger the event. The following conditions must be met to manually enter this event:

·        The student has a SEVIS Status of Initial or Active.

·        Reprint Reason is Required on the Additional Data page.

Navigation:  NavBar > Navigator > Campus Community > SEVIS > F/M Alerts > Select Alerts to Report – F/M > Addl Data (tab)
Request Cap - Gap Extension (F-1 students only)
Event Trigger/Conditions Logic Related QRGs

Request Cap – Gap Extension

(F-1 students only)

The student has a SEVIS Status of Active.

AND

The Program End Date on the SEVIS Master component is less than or equal to the system current date.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Program (tab) 

AND

The SEVIS Master component Cap-Gap Status field is blank and the I-20 Form Cap-Gap Status field is populated.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Bio/Demo (tab)  

Navigation:  NavBar > Navigator > Campus Community > SEVIS > I-20 Forms > I-20 Form

OR

The SEVIS Master component Cap-Gap Status field is different than the Cap-Gap Status value on the current effective-dated I-20 Form row.
Status - Cancel
Event Trigger/Conditions Logic Related QRGs

Status – Cancel

(This event cannot be performed on Initial status records created through:

  • Transfer-In
  • Change of Education Level)


The student has a SEVIS Status of Initial.

AND

A cancel reason exists on the most recent effective-dated I-20 form.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > I-20 Forms > I-20 Form

AND

No cancel reason exists on the SEVIS Master component.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Program (tab)

Status - Complete
Event Trigger/Conditions Logic Related QRGs
Status - Complete

The student has a SEVIS Status of Active.

AND

The Program Action is COMP (complete program) on Student Program/Plan for the program on the I-20 form, and the student degree term end date for Completion Term is earlier than or equal to current date and no OPT employment exists where the OPT end date is later than the current date.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > I-20 Forms > I-20 Form 

Navigation:  NavBar > Navigator > Records and Enrollment > Career and Program Information > Student Program/Plan

OR

The I-20 To date plus the number of days in the M Students or F Students field (as appropriate) on the Process SEVIS Alerts – F/M Run Control page is earlier than or equal to the current date and no OPT employment exists where the OPT end date is later than the I-20 to date.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > F/M Alerts > Process SEVIS Alerts – F/M

Navigation:  NavBar > Navigator > Campus Community > SEVIS > Employment Authorizations

OR

If the OPT end date is later than the I-20 to date and the OPT end date plus the number of days in the M Students or F Students field, as appropriate, on the Alerts – F/M Run Control page is earlier than or equal to the current date.

OR

If the OPT extension end date is later than the I-20 to date or the OPT end date and the OPT extension end date plus the number of days in the M Students or F Students field, as appropriate, on the Alerts – F/M Run Control page is earlier than or equal to the current date. 

Note: The event will not trigger based on the I-20 to date, the OPT end date, or the OPT extension end date if the M Students or F Students field is blank on the Process SEVIS Alerts— F/M Run Control page. However, the event will trigger if Program Action is COMP and the M Students or F Students field is blank.

You can manually trigger this event.



Status - Terminate
Event Trigger/Conditions Logic Related QRGs
Status - Terminate

The student has a SEVIS Status of Initial or Active.

Program Action is DISC, DISM, WADM, SPND, LEAV, or ADRV on the Student Program page for the institution, career, and program in the SEVIS Master component.
Navigation:  NavBar > Navigator > Records and Enrollment > Career and Program Information > Student Program/Plan 

Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master > Program (tab)

AND

None of the program actions exist in the SEVIS Master component.

AND

The student has no OPT employment, or the end date of the OPT employment is earlier than or equal to the effective date of the program action.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > Employment Authorizations

OR

Program Action is WADM, WAPP, or ADRV on the Application Program Data page for the institution, career, and program in the SEVIS Master component.

AND

None of the program actions exist in the SEVIS Master component.

AND

The student has no OPT employment or the end date or extension end date of the OPT employment is earlier than or equal to the effective date of the program action. 

You can manually enter this event on Alerts - F/M.

Note: Entering both a Cancellation Reason on the I-20 Form and a Program Action of WADM, WAPP, or ARDV on the Application Program Data page triggers the Status - Cancel event, but it does not trigger the Status -Termination event.



Status - Verify
Event Trigger/Conditions Logic Related QRGs
Status - Verify

The student has a SEVIS Status of Active.

AND

The most recent effective-dated row from the SEVIS Master component is 180 days (6 months) less than the current system date.
Navigation:  NavBar > Navigator > Campus Community > SEVIS > SEVIS Maintenance > SEVIS Master

Events not supported by PeopleSoft SEVIS Batch Functionality:

Note: The following events must be completed directly in SEVIS RTI by P/DSOs.

Event Name
Correction - Request Change to Program Dates
Correction – Request Change to Student Request
Correction – Request Change to Student Status
Correction – Request Change to Termination Reason
Correction – Return to Initial Status
CPT Employment - Edit
Program – Cancel Extension (F-1 students)
Reinstatement - Request
Reinstatement - Cancel
Transfer
Transfer - Cancel

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