9.2 Viewing SEVIS Alerts
Purpose: Use this document as a reference for running the SEVIS Alerts process in ctcLink.
Audience: College staff responsible for maintaining student SEVIS information.
By using the SEVIS school code and batch ID for F and M visas, you are also able to review errors, enter additional data, and indicate if the event should be submitted to SEVIS. You can also indicate if a new I-20 form is needed for the individual. The SEVIS school code and batch ID information are keyed to the data on the Select Alerts to Report - F/M component. The batch ID is a unique number generated by the alerts process.
Viewing and Selecting SEVIS Alerts
Navigation: NavBar > Navigator > Campus Community > SEVIS > F/M Alerts > Select Alerts to Report - F/M
- The Select Alerts to Report - F/M search page displays.
- Enter SEVIS School Code.
- Enter Compare Batch ID, or leave blank to select from a list of batch IDs.
- Select Search.
- The Selection tab displays.
- Enter filter criteria and select Apply to filter results.
- Select Show All or Clear to remove filters.
- Select the Alerts Header tab.
- The Alerts Header tab displays.
- For each record to be included in the report, select SEVIS from the Send To drop-down menu.
- For each record to be updated in PeopleSoft without being included in the report, select Master from the Send To drop-down menu.
- For each record to be ignored, select None from the Send To drop-down menu.
- Select Save.
Send to Master is a way of synching PeopleSoft with updates that have been made directly in the SEVIS system, such as a manual I-20 request.
Viewing SEVIS Alert Errors
Navigation: NavBar > Navigator > Campus Community > SEVIS > F/M Alerts > Select Alerts to Report - F/M
Errors indicate transactional data that is missing or that needs to be changed before submission to SEVIS.
- Complete steps 1 - 7 above.
- Select the Errors tab.
- The Errors tab displays.
- Select Details link to view additional information on a given error.
- The Message Explanation page displays.
- Select Return.
- The Errors tab Displays.
- Select the Alerts Header tab.
- The Alerts Header tab displays.
- Select Name link to make any necessary updates to student information.
- Select Form link to make any necessary updates to student I-20 information.
Any errors identified must be corrected and the SEVIS Alerts process run again before the associated record can be selected for inclusion in the SEVIS report.
- Process complete.
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