Viewing SEVIS Alerts
Purpose: Use this document as a reference for running the SEVIS Alerts process in ctcLink.
Audience: College staff responsible for maintaining student SEVIS information.
You must have at least one of these local college-managed security roles:
- ZC CS SEVIS
- ZD CS SEVIS
- ZZ CS SEVIS
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
You must also set these SACR Security permissions:
About SEVIS School Code and Batch ID
- The SEVIS School Code and Batch ID for F and M visas allow you to:
- Review SEVIS alerts and errors.
- Enter additional data as needed.
- Indicate if an event should be submitted to SEVIS.
- Indicate if a new I-20 form is required for the individual.
- The Batch ID is a unique number generated by the Alerts process.
- This information is tied to the Select Alerts to Report – F/M component.
Viewing and Selecting SEVIS Alerts
Navigation: Campus Community > SEVIS > F/M Alerts > Select Alerts to Report - F/M
- The Select Alerts to Report – F/M Search Page displays.
- Enter your SEVIS School Code.
- Enter a Compare Batch ID, or leave the field blank to select from available batch IDs.
- Select Search.
- The Selection Tab displays.
- Enter filter criteria and select Apply to filter the results.
- Select Show All or Clear to remove filters.
Managing Alerts
- Select the Alerts Header Tab.
- For each record:
- For each record to be included in the report, select SEVIS from the Send To drop-down menu.
- For each record to be updated in PeopleSoft without being included in the report, select Master from the Send To drop-down menu.
- For each record to be ignored, select None from the Send To drop-down menu.
- Select Save. The Alerts Report Batch ID Page displays with your saved updates.
Viewing SEVIS Alert Errors
Navigation: Campus Community > SEVIS > F/M Alerts > Select Alerts to Report - F/M
About Errors
- Errors indicate that transactional data is missing or needs correction before the record can be submitted to SEVIS.
- Records with errors cannot be included in the SEVIS report until all issues are resolved.
- Complete the steps in the Viewing and Selecting SEVIS Alerts and Managing Alerts sections.
- Select the Errors Tab.
- The Errors Tab displays a list of alerts with issues.
- To view details:
- Select the Details link for the error.
- The Message Explanation Page displays a text box that describes the error.
- Select Return to go back.
Updating Student and I-20 Data
- Back on the Errors Tab, select the Alerts Header Tab.
- For each record:
- Select the Name link to update student information.
- Select the Form link to update the I-20 form information.
- Once updates are complete:
- Errors must be corrected.
- The SEVIS Alerts process must be run again.
- Only then can the record be selected for inclusion in the SEVIS report.
- Process complete.
0 Comments
Add your comment