9.2 Viewing SEVIS Alerts

Purpose: Use this document as a reference for running the SEVIS Alerts process in ctcLink.

Audience: College staff responsible for maintaining student SEVIS information.

You must have at least one of these local college managed security roles:

  • ZC CS SEVIS
  • ZD CS SEVIS
  • ZZ CS SEVIS

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

By using the SEVIS school code and batch ID for F and M visas, you are also able to review errors, enter additional data, and indicate if the event should be submitted to SEVIS. You can also indicate if a new I-20 form is needed for the individual. The SEVIS school code and batch ID information are keyed to the data on the Select Alerts to Report - F/M component. The batch ID is a unique number generated by the alerts process.

Viewing and Selecting SEVIS Alerts

Navigation:  NavBar > Navigator > Campus Community > SEVIS > F/M Alerts > Select Alerts to Report - F/M

  1. The Select Alerts to Report - F/M search page displays.
  2. Enter SEVIS School Code.
  3. Enter Compare Batch ID, or leave blank to select from a list of batch IDs.
  4. Select Search.
Select Alerts to Report - F/M
  1. The Selection tab displays.
  2. Enter filter criteria and select Apply to filter results.
  3. Select Show All or Clear to remove filters.
  4. Select the Alerts Header tab.
Select Alerts to Report - FM page
  1. The Alerts Header tab displays.
  2. For each record to be included in the report, select SEVIS from the Send To drop-down menu.
  3. For each record to be updated in PeopleSoft without being included in the report, select Master from the Send To drop-down menu.
  4. For each record to be ignored, select None from the Send To drop-down menu.
  5. Select Save.
Select Alterts report batch ID page

Send to Master is a way of synching PeopleSoft with updates that have been made directly in the SEVIS system, such as a manual I-20 request. 

Errors tab

Viewing SEVIS Alert Errors

Navigation:  NavBar > Navigator > Campus Community > SEVIS > F/M Alerts > Select Alerts to Report - F/M

Errors indicate transactional data that is missing or that needs to be changed before submission to SEVIS.

  1. Complete steps 1 - 7 above.
  2. Select the Errors tab.
Errors tab
  1. The Errors tab displays.
  2. Select Details link to view additional information on a given error.
Compare Process Errors section
  1. The Message Explanation page displays.
  2. Select Return.
Message Explanation Text Box
  1. The Errors tab Displays.
  2. Select the Alerts Header tab.
  3. The Alerts Header tab displays.
  4. Select Name link to make any necessary updates to student information.
  5. Select Form link to make any necessary updates to student I-20 information.
Select the Name or Form link to make updates

Any errors identified must be corrected and the SEVIS Alerts process run again before the associated record can be selected for inclusion in the SEVIS report.

  1. Process complete.

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