9.2 Graduation Tracking Search

Purpose: Use this document to assist staff with searching for students who have been tracked for graduation.

Audience: Student Records staff.

You must have at least one of these local college managed security roles:

  • ZD SR Graduation Inquiry
  • ZD SR Super Usser
  • ZZ SR Graduation

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Navigation:  NavBar > Navigator > Records and Enrollment > Graduation > Graduation Tracking Search

Graduation Tracking will not be available unless a Student Career Nbr has an Expected Graduation Term populated on an active student program plan stack. In addition, College staff will need to have the appropriate Graduation Status Security SACR.

Related QRGs:  

9.2 Recording a Graduation Application

9.2 Using Graduation Processing to Update Checkout Status

9.2 Apply for Graduation (Fluid)

9.2 Graduation Tracking Batch

  1. The Graduation Tracking Search page displays.
  2. A staff member can save a unique set of search criteria in the Search Name field. By activating the Search Name drop-down menu, saved searches display.
The image highlights the first field labeled is Search Name

Not all fields are required; you'll need to narrow your search criteria if it returns more than 300 rows.

Search Criteria

  1. Institution: Activate the drop-down menu and choose your Institution. The institution will default to your institution by setting your User Defaults.
  2. Academic Career: From the drop-down list, select the appropriate Academic Career--Undergraduate or Continuing Education.
The image highlights the Academic Career
  1. Academic Program: Select the looking glass and choose an Academic Program.
The image
  1. Academic Plan: Select the looking glass and choose an Academic Plan.
  2. Academic Sub-Plan: If Academic Sub-Plans were configured for an academic plan, select the looking glass and choose an Academic Sub-Plan.
  3. Degree: Select the looking glass and choose a Degree.
This image displays degrees
  1. Expected Graduation Term: Filter students by Expected Graduation Term. Click on the looking glass and select the desired term.
  2. Graduation Review Status: The Graduation Review Status drop-down menu allows you to search for a particular Graduation Review Status.
The image displays the Degree and the expected graduation term
  1. Campus: Click the looking glass and choose the Campus configured for your institution.
  2. Academic Group: Once you select the looking glass, you can choose an Academic Group configured for your institution. 
the Academic Group displays in the image
  1. Additional search criteria fields display:
    1. EMPLID
    2. Campus ID
    3. First Name
    4. Last Name
Enter additional search criteria in the image
  1. To save the Search Criteria, click the Save Search Criteria link to the right of the Clear Criteria button.
The image highlights the Save Search Criteria link
  1. In the Saved Searches panel, existing Saved Searches.
  2. Enter a name for the new Search Criteria.
  3. Click Save.
The image displays the search name field and save button
  1. The new Search Name displays in the menu at the top of the Graduation Tracking Search page.
  2. Select the Delete Saved Search link to delete a saved Search Name.
The image search name field displays in this image
  1. Click the Search button to view Search Results.
Select the search button
  1. The Search Results display below.
  2. Select the "Show All Columns" icon to expand all columns.
  3. Click the View Student Details link to review a student's graduation progress on the Graduation Tracking page.
The image displays the button used to expand the button
  1. To clear results and criteria, select the Clear Criteria button.
The image highlights the Clear Criteria button
  1. Process complete.


Add your comment

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.