9.2 Using the Graduation Report
Purpose: Use this document as a reference for using the graduation report in ctcLink.
Audience: Student Records staff.
You must have at least one of these local college managed security roles:
- ZD SR Graduation Inquiry
- ZD SR Super User
- ZZ SR Graduation
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Use this page to run a report of students in a specific graduation status.
Using the Graduation Report
Navigation: NavBar > Navigator > Records and Enrollment > Graduation > Graduation Report
- The Graduation Reporting run control ID search page displays.
- Select the Add a New Value tab.
- Enter Run Control ID.
- Select Add.
![Graduation Reporting Add a New Value tab](https://media.screensteps.com/image_assets/assets/002/132/430/original/45c89b15-eac6-49a9-8565-4f70f1e3acd2.png)
- The Graduation Report tab displays.
- Select Select Population.
- Enter Academic Institution.
- Enter Academic Career.
- Enter Degree Checkout Status.
- Enter Academic Program 1, 2, 3 (optional).
- Enter Expected Graduation Term (optional).
- Select Run. Refer to the Process Scheduling QRG for instructions.
![Graduation Report tab](https://media.screensteps.com/image_assets/assets/004/127/989/original/e4c4f3d4-ca31-40db-b23d-6d1a15863ff4.png)
- The Process Scheduler Request page displays.
- Select OK.
![Process Scheduler Request page](https://media.screensteps.com/image_assets/assets/002/132/681/original/8f1c0a84-64e3-4eba-90c4-8ad901d883b8.png)
Note: It may take a minute for the process to run depending on how many students are selected, so if you do not get any students when you select fetch, wait a minute and try again. You can click the Process Monitor link to see the process status.
- The Process Scheduler Request page disappears.
- The Graduation Report tab displays.
- Select the Selection Results tab.
![Graduation Report tab](https://media.screensteps.com/image_assets/assets/004/127/992/original/b489b4ed-2aa9-49cc-97ec-0e5b6b37230c.png)
- The Selection Results tab displays.
- Select Fetch.
- A list of qualifying students displays.
- Individual students can be added to the results list by selecting Add Students.
- Individual students can be removed from the results list by selecting the Delete a Row [-] icon on the row for the student.
- Information for Degree GPA and Degree Honors codes can be added to the students on this page when ready to post the degrees.
- Select Save.
- Select the Graduation Report tab.
![Selection Results tab](https://media.screensteps.com/image_assets/assets/004/127/995/original/79336581-ec8c-49a8-a7ec-8b2c905a7ffa.png)
- The Graduation Report tab displays.
- At this time do not use this page for Updating Programs and Degrees or Creating Transcript Requests. See Graduation Processing QRG for details on using that page for updating graduating populations.
- Select Generate Report to, well, generate a report of your students.
- Select Run. Refer to the Process Scheduling QRG for instructions.
![Graduation Report tab](https://media.screensteps.com/image_assets/assets/004/127/998/original/48a11098-5aa3-4e7c-87b6-97c87be786a0.png)
- After the process has achieved "Success" and "Posted" status, select Report Manager.
![Graduation Report tab](https://media.screensteps.com/image_assets/assets/004/128/001/original/34f5e77d-cc60-4c5f-b0f2-6073118f8caf.png)
- The List tab displays.
- Select SR805-GraduationReport.pdf.
![List tab](https://media.screensteps.com/image_assets/assets/002/132/675/original/8807c5b5-a0ee-4eb8-ba44-29a6936277c4.png)
- The Report page displays.
- Select Graduation Report.pdf.
![Report page](https://media.screensteps.com/image_assets/assets/002/132/677/original/70fd594f-39ba-489f-ada3-34548da2188f.png)
- The Graduation Report Results report displays in a new window.
- Close the new window after you've finished reviewing/printing/saving the report.
![Graduation Report Results window](https://media.screensteps.com/image_assets/assets/004/128/004/original/c6aa5266-731e-476d-a0be-37a0a41f963f.png)
- Process complete.
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