ctcLink Reference CenterResourcesPeopleSoft Security CS SecurityCS 9.2 - SACR Security: Enrollment Security

CS 9.2 - SACR Security: Enrollment Security

Purpose:  Use this document as a reference for applying Enrollment security in ctcLink.

Audience:  Local Security Administrators

You must have the ZZ Local Security Admin or ZZ Local SACR Security Admin role for this navigation.  For more information about these two roles, please refer to the CS 9.2 All 'ZZ' Security Roles (Processor) QRG.

Prior to establishing Enrollment Security for a user, the user must have a User Profile established in the Campus Solutions pillar and must have established the SACR Security Basic Requirements defined for their User ID, which establishes their institution.

Enrollment security is required for all staff engaged in enrollment activities and transactions. At the time of configuring security for an individual user colleges may choose how much power to grant that user in enrollment activities.

The college CS Security roles that will require Enrollment Security to be assigned are:

The institution that the enrollment security applies to is defined in the SACR User Defaults page.  For multi-campus districts that intend to grant access to district level employee ability to enroll students at multiple campuses, the user must reset their default institution (e.g. WA062, WA063, WA064) to the institution for which they want to manage the student's enrollment.

Navigation:  Main Menu> Set Up SACR> Security> Secure Student Administration> User ID> Enrollment Security

  1. Enter User ID to search for a user. (Must know the User ID prior to entry as there is no name search)
  2. Click Search.
Enrollment Security - Mozilla Firefox
Look Up Enrollment Access ID popup
  1. On the Enrollment Security page, click on the Look Up (spy glass) icon for the Enrollment Access ID field and select the desired level of Enrollment Access. When Enrollment Access IDs were established a Global set of ID were created to serve the college registration staff needs.  The following are the options available:

RALL = Registration All Access

  • No time limitations for making Enrollment Changes, Drops, Grade Changes, Grade Basis Changes, Unit Changes, Wait List Changes, Repeat Coding, Requirement Designation, Optional Changes or Instructor Choice Changes.  
  • This level of access all enables the ability to perform all General and Class overrides.

 

RALL Configuration Screen Shots showing all access granted forever

REG1 = Basic Registration Access

  • No time limitations for making enrollment changes, drops.
  • Limits Grade Basis Change, Unit Changes to the end of the term.
  • Limits Wait List Changes to the end of the first week of the term.
  • No Access to Grade Add or Change, Repeat Coding, Requirement Designation, Optional Changes or Instructor Choice Changes.
  • This level of access all enables the ability to perform all General Overrides, except Career changes (CNED/UGRD) and all Class Overrides, except Class Links.
Enrollment Functions tab

REG2 = Registration Access without the ability to override Class Unit.

  • No time limitations for making enrollment changes, drops.
  • Limits Grade Basis Change to the end of the term.
  • Limits Wait List Changes to the end of the first week of the term.
  • No Access to Unit Changes, Grade Adds, Grade Changes, Repeat Coding, Requirement Designation, Optional Changes or Instructor Choice Changes.
  • This level of access all enables the ability to perform all General Overrides, except Career changes (CNED/UGRD) and all Class Overrides, except Class Links, Class Units and Requirement Designation.

RLIM = Limited ENRL Access

  • The user can perform enrollment transactions and enrollment with permissions until the end of the term.
  • The user will not be able to perform any type of drop transactions or grade changes.
  • They also will not be able to change the student's unit/ credit load assign a repeat code.
  • This level of access does not allow General Overrides.
This image displays the new RLIM Enrollment Access ID.

STUD = Student

  • The student can enroll in self-service until the End of Add date.
  • The student can enroll with permission until the Enroll with Permission date.
  • The student can drop their class(es) until the End of Drop Date.
  • The student can add to a waitlist until the End of Add date. If this option is set up, changing instructors for a class is available until the End of Add date.
  • This level of access enables Wait List Okay General Override.

The STUD Enrollment Access ID should not be manually assigned to students or staff members.

The image displays the STUD Enrollment Access ID selections.
  1. In the Default Override section, identify any additional override abilities to be granted to the user by checking the appropriate boxes to:
    • Override Closed Classes
    • Override Unit Load
    • Override Class Permissions
    • Override Requisites
    • Override Time Conflicts

Also, in the final check box, grant the ability to Okay Wait List by checking the box.

Enrollment Security - Mozilla Firefox
  1. When entry is complete, click Save.
  2. Click Return to Search

2 Comments

Frances Mayfield

This QRG only explains 3 of the 5 Employment Access IDs. Can the RLIM - Limited Enrollment Access and STUD Student options be explained?

Tanjagay Martin

Hello Frances, Thanks for asking such a great question. We added the RLIM Enrollment Access ID and STUD details. ~Tanjagay Martin | CS Core Functional Trainer

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