9.2 Term Activate a Student after the Term Begin Date

Purpose: Use this document as a reference for term activating a student after the Term Begin Date.

Audience: Admissions Staff

You must have at least one of these local college managed security roles:

  • ZC SR Student Program
  • ZD SR Student Program
  • ZZ SR Student Program
  • ZZ Student Program Limited

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

In some cases, applications are added and matriculated after the Term Begin Date without being backdated. While PeopleSoft allows staff to add and matriculate students after Term Begin date, it prevents them from term activating. You will receive a message stating, "No active Programs defined to Term: <XXXX.> Max. Program Effective Date for Term is: <Term Begin Date.> (1463036) An active Academic Program effective on or before the Max. Program Effective Date for Term is required. Admission to the Academic Program is also required on or before the Term you are attempting to activate."

When matriculating an application, you create an active program plan stack, fields gray out, and changes cannot be made to the application. For this purpose,  the data must be changed on the student's program plan stack.  To make changes, you need to know the Term Begin Date (Maximum Program Effdt for Term) and Correct History access ZC SR Student Program

Related QRGs:

Student Program Plan

Navigation:  NavBar > Navigator > Records and Enrollment > Career and Program Information > Student Program/Plan

  1. The Student Program/Plan search page displays.
  2. Enter Search Criteria to identify your student and check the Include History box. You will only view the results for your institution.
  3. Select Search. In the case of multiple program rows, select the matriculated career number. 
The image displays the Search Criteria page for the Student Program Plan page.
  1. The Student Program tab displays.  
  2. Select Correct History in the lower-right corner of the page.
The image highlights the Student Program tab
  1. In the top-right corner of the Student Details panel, select the right arrow to access the Program Action APPL row.
The image points out the arrow in the upper right corner of the Student Details link
  1. On the Student Program tab, change the Effective Date on the APPL row to a determined date before or on the Term Begin Date. The image below displays Shoreline Community College's Term Begin Date for the summer of 2022.
The image highlights the APPL row with the new effective date
  1. Click on the Student Plan tab (APPL row).
The image highlights the Student Plan tab
  1. Change the Declare Date to the Effective Date entered on the Student Program tab.
The image points out the new date in the Declare Date field.
  1. Click on the Student Program tab at the top of the page.
The image displays selecting the Student Program tab
  1. In the top-right corner of the Student Details panel, select the left arrow to access the Program Action MATR row.
The image points to the left arrow in the top-right corner of the Student Details panel
  1. Change the Effective Date on the MATR row to the date entered on the APPL row on the Student Program tab.
The image highlights the new effective date on the MATR row
  1. Click on the Student Plan tab (MATR row).
The image highlights the Student Plan tab
  1. Change the Declare Date to the Effective Date entered on the Student Program tab.
  2. Select Save in the lower-left corner of the page.
The image hightlights the new declare date

You must have at least one of these local college managed security roles:

  • ZD SR Super User
  • ZD SR Term Activation
  • ZZ SR Term Activation
  • ZZ SR Term Activation Limited

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

  1. Navigate to the Term Activation page (Navigation:  NavBar > Navigator > Records and Enrollment > Student Term Information > Term Activate a Student) and term activate the student for the appropriate term, ensuring the Eligible To Enroll checkbox is selected. Remember to enter residency before term activating the student.
The image displays the Term Activate a Student page.
  1. Process complete.

Check out the 9.2 Term Activate a Student after the Term Begin Date video for more information.

In addition, to access the most up-to-date query information, visit dataservicesmetalink.sbctc.edu.

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