Define Transfer Subject Area
Purpose: Use this document as a reference for defining component subject areas in ctcLink.
Audience: Transfer Credit Evaluator
You must have at least one of these local college-managed security roles:
- ZC SR Transfer Credit Rules
- ZD SR Transfer Credit Rules
- ZZ SR Transfer Credit Rules
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Defining Component Subject Areas
Navigation: Records and Enrollment > Transfer Credit Rules > Transfer Subject Area
- Navigate to the Transfer Subject Area search page.
- Select the Add a New Value tab.
- Academic Institution: Enter the institution code.
- Credit Source Type: Specify the type of credit source.
- Source ID: Input the relevant Source ID.
- Component Subject Area: Enter the Subject Area.
- Select Add.
- The Transfer Subject Area tab displays. Complete the following fields:
- Effective Date: Enter the earliest applicable date for the subject area.
- Status: Set to "Active."
- Description: Provide a descriptive label.
- Term Type: Specify the term type (e.g., semester, quarter).
- Internal Equivalent Course Value: Enter the corresponding internal course value.
- Select the Subject Area Elements tab.
- In the Incoming Course section:
- Enter the Subject.
- Enter or look up the Course Number.
- Input the Component Subject Area.
- Select the Incoming Course Information link to define minimum and maximum values:
-
Begin and End Dates:
- Default: 01/01/1900 to 12/31/9999.
- Adjust these dates if needed to specify validity.
-
Minimum and Maximum Units:
- Defaults are displayed; customize if necessary.
- Example: Assign varying unit values for the same course by specifying different unit ranges.
-
Minimum and Maximum Grade Points:
- Adjust to set grade requirements for credit transfer.
-
Maximum Age:
- Default: 99 years.
- Modify as needed (e.g., limit to courses taken within the past 4 years).
-
Begin and End Dates:
- In the Internal Equivalent section, enter or look up the Course ID.
- Select Save.
- Process complete.
Tanjagay Martin
Hi Mia! If you are referring to the Incoming Course section, select the Wildcard checkbox and use the # at the end of course number (in the course number field). For example, you'll enter 2## for the course number (in the Incoming Course section). If the box is unchecked, you will need to enter the complete course number (docs. oracle.com). Thank you Mia for your question. ~Tanjagay Martin | CS Core Trainer
Wendy Wong
Hi, I found from the query QCS_AA_EXT_TRANSF_RULE - EXTERNAL SUBJ TRANSFER RULES that there are some courses with the "I" Status. But when I look up Transfer Subject Area, they are "Active". How do I find out where it goes wrong in order to correct the status to active? Thank you!
Wendy Wong
Thank you, Tanjagay. I want to show you a screen shot showing that some transfer rules that I have already built for Everett Community College for courses from Edmonds College are not working. On the Course automated page, the status shown as "Rejected" for many of the courses. I wonder why. How can I send you a screen shot? They are courses like ENGL& 101, 102, PSYC& 100, 200, 220, BIOL& 100 etc.
Tanjagay Martin
Hi Wendy,
Thank you for reaching out! For assistance with the Rejected statuses you’re seeing on the Course Automated page, please submit a ctcLink Support Ticket through SolarWinds so our functional analysts can review and troubleshoot the issue. When submitting the ticket, please include screenshots, the sending and receiving institutions, affected courses (such as ENGL& 101, PSYC& 100, and BIOL& 100), and any other relevant transfer rule or student information that will help with the analysis. Have a wonderful week, Wendy! ~Tanjagay Martin | CS Core Trainer