9.2 Student Records - Configuring Upload/Download Documents

Purpose: Use this document as a reference for how to set up documents to be uploaded or downloaded in ctcLink

Audience: Student Records

You must have at least one of these local college managed security roles:

  • ZC FA Local Configuration
  • ZD FA Local Configuration

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Creating a New Document Type

Navigation:  NavBar > Navigator > Set Up SACR > CTC Custom > Extensions > Document Table

  1. The Document Table search page displays.
  2. Select the Add a New Value tab.
  3. Enter Document Group.
  4. Select Document Class.
  5. Select Add.
Document Table Add a New Value tab
  1. The Document Table page displays.
  2. Enter Document Type.
  3. Select Status.
  4. Enter Description.
  5. Enter Short Description.
  6. Select Max Size Allowed.
  7. Enter File Extension.  Select the Add a New Row [+] icon to create an additional file extension.
  8. Select the Add a New Row [+] icon to create an additional document type.
  9. Select Save.
Document Table page

Document Security

You must have at least one of these local college managed security roles:

  • ZC FA Local Configuration
  • ZD FA Local Configuration
  • ZZ Local SACR Security Admin

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Navigation:  NavBar > Navigator > Set Up SACR > Security > Secure Student Administration > CTC Custom > Document Security

Document types must be added to the appropriate security role for the document type to be used. Add the document type to the ZZ SS Student role to make the document type available to students.

  1. The Document Security search page displays.
  2. Select the Add a New Value tab.
  3. Enter Role Name.
  4. Enter Document Group.
  5. Select Add.
Document Security Add a New Value tab
  1. The Document Security page displays.
  2. Enter Document Class.
  3. Enter Document Type.
  4. Check or uncheck Review.
  5. Check or uncheck View Only.
  6. Select the Add a New Row [+] icon to create an additional document type.
  7. Select the Add a New Row [+] icon to create an additional document class.
  8. Select Save.
Document Security page
  1. Process complete.

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