Correcting Academic Plan after Degree Awarded

Purpose: Use this document as a reference for correcting an academic plan after awarding a degree.

Audience: All Staff

You must have at least one of these local college-managed security roles for the following pages:

Student Degrees

  • ZD SR Graduation Inquiry
  • ZD SR Super User
  • ZZ SR Graduation

Student Program/Plan

  • ZZ Student Program Limited
  • ZD SR Student Program
  • ZZ SR Student Program
  • ZC SR Student Program

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

There will be times when an Academic Plan configuration requires correction. When that happens, degrees awarded based on that plan must also be corrected. The steps below will guide you through correcting an awarded degree when an Academic Plan configuration requires an update.

Step 1: Add Row to Revoke a Degree

Before revoking the degree, review all the tabs on the Student Degrees page and make any necessary notes (e.g., GPA, Honors Description Overwrites, Sub-Plan).

  1. On the Student Program/Plan search page:
    • Enter search criteria for your student.
    • Check the Include History box.
    • Click Search.
  2. In the search results:
    • Select the Student Career Number for the completed program/plan stack.
  3. On the Student Program tab:
    • Click the plus [+] icon in the Student Details section.
    • Use the same Effective Date as the completion row.
    • Set Effective Sequence to 2.
    • Choose Program Action: REVK (Revoke).
  4. Navigate to the Student Degrees tab:
    • In the Student Details panel, click Update Degrees.
  5. A confirmation message appears:
    • "The Degree records were updated successfully. (14600, 192)."
  6. Click OK.
Program Action REVK
Step 2: Add Row to Change Academic Plan
  1. Return to the Student Program tab.
  2. Click the plus [+] icon to add a new, effective-dated row.
  3. Use the same Effective Date as the previous rows.
  4. Set the Effective Sequence to 3.
  5. Select Program Action: PRGC (Program Change) or PLNC (Plan Change) as appropriate.
  6. Admit Term: The first term of the student’s new academic plan.
  7. Requirement Term: Defines the term in which the student becomes responsible for program requirements.
  8. Go to the Student Plan tab:
    • Click the lookup icon (🔍) next to the Academic Plan field.
    • Select the correct Academic Plan.
    • Other fields will default from the Student Program tab, but can be adjusted if necessary.
  9. Click Save.
Program Action PLNC
Step 3: Add Row to Complete the Correct Plan
  1. On the Student Program tab:
    • Click the plus [+] icon to add another row.
  2. Use the same Effective Date as the previous PLNC and REVK rows.
  3. Set the Effective Sequence to 4.
  4. Select Program Action: COMP (Complete).
  5. Navigate to the Student Degrees tab:
    • The Degree Checkout Stat: It will display "Approved" and be grayed out.
    • Completion Term: Input the term for which the degree is awarded.
    • Degree GPA: Input the Degree GPA if it is a part of your college's business practice.
    • Click the Update Degrees button.
  6. A message will display:
    • "The Degree records were updated successfully. (14500, 192)."
  7. Click OK. If you receive enrollment-related warnings, you may safely ignore them by selecting OK.
  8. The Degree Checkout Stat field will update to "Degree Awarded."
Okay Button is outlined in red.
Step 4: Verify Updates on the Student Degree Page
  1. On the Student Degrees search page:
    • Enter the student's ID or other search criteria.
    • Click Search.
  2. Review all tabs to confirm the changes reflect the updates made on the Student Program/Plan page.
  3. Make edits if necessary. ⚠️ Note: Changes made on this page do not update the Program/Plan page. The Student Degree page pulls data from the Student Program/Plan page. If you do not see the expected updates, return to the Program/Plan page and confirm all Program Actions, Effective Dates, and Sequences are correct.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

View the external link to Correcting Academic Plan after Degree Awarded. This link will open in a new tab/window.

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