Navigation: Records and Enrollment > Career and Program Information > Student Groups

1. On the Student Groups page, enter a student ID or look up a student by name.
2. Select the Include History checkbox.
3. Select the Search button.
4. The "1 of . . ." in the top tier tells you how many Student Group entries there are for that student.
5. If there is more than one entry, you can view the entries for the student by clicking the View All link at the top of the page. This will pull up a vertical listing of all the Student Groups assigned to the student or use the ◄► navigation arrows on the top tier.
6. Enter or look up the Academic Institution by selecting the looking glass.
7. Enter or look up the Student Group by selecting the looking glass. Not all existing groups will appear unless you have Student Groups SACR security.
8. Enter or look up the Effective Date. The Effective Date indicates when the student became Active or Inactive in the student group. If term-related processes include that student in the specific student group, the Effective Date should be before the Term Start Date.
9. Status: The Status indicates if the student is Active or Inactive in that student group. When entering a student group, this will default to "Active."
10. If you have any special instructions or comments regarding this assignment, include them in the Comments box.

1. If multiple student groups exist, select the correct one attached to the student's record.
2. Add new details information on the Student Groups page by selecting the Add a New Row [+] button under the Details section. Inactivating a student group should always involve adding a row to preserve history.
3. Enter the Effective Date: Input the date for the status change for the student group. Remember to at least set the inactive row's effective date one day after the end of the term.
4. Select "Inactive" from the Status drop-down menu.
5. Select the Save button.

Navigation: Records and Enrollment > Career and Program Information > View Student Groups by Student

1. Enter or look up the Academic Institution by selecting the looking glass.
2. Enter or look up the Student Group by selecting the looking glass. Not all existing groups will appear unless you have Student Groups SACR security.
3. Description (optional): Search student group by description.
4. Select Effective Dates: 
   1. All: Returns all student groups and displays all effective-dated rows for each group.
   2. Most Current (Any Status): Returns all student groups and displays only the most current effective-dated row, regardless of status.
   3. Most Current Active: Displays the most current active student group row.
   4. Most Current Inactive: Displays the most current inactive status student group row.
5. Range Selection:
   1. No Range Selection: Pulls all records.
   2. Select Emplid Range: Displays the ID From and ID To fields.
   3. Select Last Name Range: Displays the Last Name From and Last Name To fields.
6. Select the Get Results button.
7. Process complete.