Navigation: Records and Enrollment > Term Processing > End of Term Processing > Repeat Rule

Repeat Rule tab

The following is a list of Repeat Codes and how they are used:

Repeat Rule2 Tab

The current setup is to allow students three attempts to repeat a course. The process will exclude any classes that have the REXP code, which was set on converted classes. Colleges that wish to have pre-conversion courses considered for this process must manually adjust the repeat coding on the Enrollment page.

Repeat Rule3 Tab

This tab selects the processing order of repeats. However, users can choose not to include transfer credit if desired when the process is run.

Repeat Rule Detail 1 Tab

This page allows colleges to define further the repeat rule being used.

Repeat Rule Detail 2 Tab

This page allows colleges to define what the repeat checking rule should do based on the value of a preexisting repeat code on the current course attempt.

Repeat Rule Detail 3 Tab

Designate the codes that the Repeat Checking process should assign to the enrollment records of both the current and previous course attempts.

Grading Scheme Table

Navigation: Set Up SACR > Foundation Tables > Academic Structure > Grading Scheme Table

Individual grades can be excluded from repeat checking on the grading scheme table.

Select an option to indicate whether a class with this grade should be counted as a repeat candidate and whether the Repeat Checking process should process the class. Values are:

1. Count = Y Process = Y: If you select this option, any class with this grade is counted in the repeat attempts pool and selected and processed when the Repeat Checking process is run.
2. Count = Y Process = N: If you select this option, any class with this grade is counted in the repeat attempts pool but not selected and processed when the Repeat Checking process is run.
3. Count = N Process = Y: If you select this option, any class with this grade is not counted in the pool of repeat attempts but is selected and processed when the Repeat Checking process is run.
4. Count = N Process = N: If you select this option, any class with this grade is not counted in the pool of repeat attempts, nor is it selected and processed when the Repeat Checking process is run.

Academic Program Table

Navigation: Set Up SACR > Foundation Tables > Academic Structure > Academic Program Table

Repeat rules can be set differently by program; identify the rule being used by the program.  

Process on Enrollment: The choices are Yes and No.

Use this field to activate the Repeat Checking process at enrollment time for this academic program.

Select Yes if you want the Repeat Checking process to run during enrollment for this academic program. This front-end process checks repeats based on the rules you set up in the Repeat Rule component. The process is front-end because it checks for repeats at enrollment time rather than when you post grades. You can run the Repeat Checking process for the entire academic institution, for students in particular academic careers within the academic institution, and for students in primary academic programs within academic careers. This field is unavailable if No is selected at the academic career or academic institution levels.

Select No if you do not want the Repeat Checking process to run during enrollment processing for students in this academic program. This field is unavailable when you select No at the academic career or academic institution level.

Repeat Grade Check

Use this field to activate or deactivate the Repeat Checking process upon grade submission on this academic program's Enrollment Request page or the Quick Enrollment page.

Course Catalog Repeat Message

Select one of the following message types the system displays during enrollment when the Allowable Repeats process detects
the student has previously taken the course.

• Error: Issues and prevents the student from enrolling in the repeated class.
• Warning: Issues a warning that the repeatable limit as established on the course catalog has been exceeded. The student is still able to enroll in the class.
• None: There are no warnings or errors, and the student can still enroll in the class.

Course Catalog

Navigation: Curriculum Management > Course Catalog > Course Catalog

Selections are made for each course in the course catalog.

Repeat for Credit check box:

Select this check box to indicate that the class can be repeated for additional credit instead of repeating for grade improvement only. If you do not select the check box, the class is subject to the repeat rules in the Repeat Rule Table component.

Allow Multiple Enrollments in Term

Select this check box to permit a student to enroll in this course multiple times within the same term. An example would be an independent study course.

Process complete.