Enrolling Individual Students, Bypassing Enrollment Rules

Purpose: Use this document as a reference for enrolling individual students, bypassing enrollment rules in ctcLink.

Audience: Student Records staff.

You must have at least one of these local college-managed security roles:

  • ZD SR High Lev Enroll Inquiry
  • ZD SR Super User
  • ZZ SR High Level Enrollment

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

⛔ Students Financials and/or Financial Aid may be affected by this, and it should only be done if enrollment changes cannot be processed in another way.

Enrollment

Navigation: Records and Enrollment >  Enroll Students > Enrollment

Add a New Class

  1. Navigate to: Records and Enrollment > Enroll Students > Student Enrollment
  2. The Enrollment Search page displays.
  3. Enter search criteria to identify the student (e.g., EMPLID, Academic Career).
  4. Select Search.
  5. The Student Enrollment 1 tab displays.
  6. If the student is already enrolled in courses, select the Add a New Row [+] icon to add another enrollment row.
  7. Enter the Class Nbr.
  8. Select an Action (e.g., Manual Add, Drop).
  9. Select Save.
Student Enrollment 1 tab

Update Enrollment Dates

  1. Select the Student Enrollment 2 tab.
  2. The tab displays date-related fields for the enrollment transaction.
  3. ⚠️Enrollment Add and Drop dates affect Student Financials and Financial Aid. Adjust the dates as appropriate.

Add Transcript Note (if applicable)

  1. Select the Student Enrollment 3 tab.
  2. Add a Transcript Note, if required.

Add Requirement Designation or Instructor ID

  1. Select the Student Enrollment 4 tab.
  2. Enter any applicable Requirement Designations or Instructor ID for Independent Study.

View Last Enrollment Action

  1. Select the Last Enrollment Action tab.
  2. The tab displays. Use it to view details about the most recent enrollment activity.
  3. Select Save.
  4. Process complete.

Video Tutorial

The video below demonstrates the process actions described in steps listed above.  There is no audio included with this video.  Select the play button to start the video.

Video Tutorial via External Link

View the external link to Enrolling Individual Students, Bypassing Enrollment Rules.  This link will open in a new tab/window.

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