Navigation: Records and Enrollment > Graduation > Graduation Tracking Batch

1. The Graduation Tracking Batch Run Control ID search page displays.
2. If you have run this process or report in the past, select the Find an Existing Value tab to enter an existing Run Control ID and select the Search button. If this is the first time running this process or report, select the Add a New Value tab to create a new Run Control ID and select the Add button.
3. Run Control IDs cannot be deleted. Do not include spaces in your Run Control. We encourage the Run Control ID to follow the same process naming convention, but unique to the step. Because of this, including your institution code and a brief process description in the Run Control ID is recommended--e.g., WA220_GRAD_TRACK_BATCH.
4. Select the Find an Existing Value to enter an existing Graduation Tracking Batch Run Control ID.
5. Select Search.
6. The Graduation Tracking Batch page displays.

1. Select the Academic Institution from the drop-down menu.
2. Select the Academic Career from the drop-down menu.
3. In the Population Selection section:
   • In the Selection Tool, select PS Query from the drop-down menu.
   • Select the Lookup (🔍) icon and choose a query.
4. Select Edit Prompts and enter the appropriate values for the selected query.
5. Prompts vary depending on the query used.
6. Select OK to close the Query Prompts window.
7. Select Preview Selection Results to review the student population.
8. Select Return to go back to the Graduation Tracking Batch page.

1. In the Graduation Tracking Options section, select a Graduation Review Status from the drop-down menu.
2. After the batch runs, the selected status will appear on the student’s Graduation Tracking page. 📝Note: Users must have Graduation Status Security to apply status updates.
3. Enter the Status Date.
4. The date will appear in Status History on the Graduation Tracking page.

1. In the Graduation Review Notes section, select the Lookup (magnifying glass) icon and choose a Graduation Note.
2. Graduation Notes help track a student’s graduation progress.
3. Notes are configured in the Graduation Notes Table and require the role ZZ SACR Student Rec Config.
4. Enter additional details in the Note text field if needed.
5. To add additional notes, select the [+] plus icon.

1. Select Run in the upper-right corner of the page.
2. On the Process Scheduler Request page:
   • Ensure the Graduation Tracking Batch checkbox is selected.
   • Select OK.
3. Select Process Monitor.
4. On the Process Monitor page, confirm the process completed successfully.

1. Select the Details link for the completed process.
2. On the Process Detail page, select View Log/Trace.
3. In the File List section, select the log file link.
4. Review the log to see which students were updated.
5. Process complete.