Entering Transcript Text
Purpose: Use this document as a reference for how to enter transcript text in ctcLink.
Audience: Student Records staff.
You must have at least one of these local college managed security roles:
- ZZ SR Transcript Text
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Navigation: Records & Enrollment > Transcripts > Transcript Text
- The Transcript Text search page displays.
- Enter search criteria to identify the student.
- Select Search.
- If the student has multiple program/plan stacks, they display in the Search Results at the bottom of the page.
- Select a hyperlinked row in the Search Results.
- All terms are stored on the Transcript Text page regardless of which row is selected.
- The Transcript Text page displays.
- Enter or select the following required values:
- Relative Position:
- After.
- Before.
- Print Location:
- Academic Program.
- Academic Standing.
- Includes an additional field: Term.
- Cumulative Stats.
- Includes an additional field: Term.
- Degrees - External.
- Includes additional fields: External Org ID and Degree Nbr.
- Degrees - Local.
- Includes an additional field: Degree Nbr.
- Enrollment.
- Includes an additional field: Term.
- Milestones.
- Includes an additional field: Milestone Nbr.
- Student Personal Data.
- Term Honors.
- Includes an additional field: Term.
- Term Statistics.
- Includes an additional field: Term.
- Transcript Print Date.
- Transcript Recipient.
- Transcript Request Reason.
- Transcript Requester.
- Transfer Credit - Courses.
- Includes an additional field: Model Nbr. Transcript text for transfer credit only prints when it is linked to a transfer credit model
- Transfer Credit - Others.
- Includes an additional field: Model Nbr. Transcript text for transfer credit only prints when it is linked to a transfer credit model
- Transfer Credit - Tests.
- Includes an additional field: Model Nbr. Transcript text for transfer credit only prints when it is linked to a transfer credit model
- Withdrawal Info.
- Includes an additional field: Term.
- Institution.
- Relative Position:
- Use the plus icon [+] next to the Print Location field to add new rows for different terms.
- Enter Transcript Level = Print on Official.
- ⚠️Important:
- If the Print Location is a section, any transcript text entered will print after each entry in that section.
- Example: If three ACPL entries exist, the same transcript text will print three times—once after each entry.
- If the Print Location is a section, any transcript text entered will print after each entry in that section.
- In the Transcript Report section, enter the applicable Transcript Text.
- Use the plus icon [+] next to the Transcript Level field to enter multiple transcript text entries for the same term, if needed.
- Generate the student’s transcript to verify that the text appears in the correct location.
- Refer to the Viewing and Printing Student Transcript QRG.
- Process complete.
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