9.2 Defining Student Enrollment Blocks

Purpose: Use this document as a reference for defining student enrollment blocks in ctcLink.

Audience: Student Records staff.

You must have at least one of these local college managed security roles:

  • ZD SR Enroll Students
  • ZD SR Super User
  • ZZ SR Enroll Students

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

OEE Classes: The start date field is not available with Block Enrollment. To enroll students in OEE classes, use the Enrollment Request or Quick Enrollment processes.

Defining student enrollment blocks

Navigation:  NavBar > Navigator > Records and Enrollment > Enroll Students > Block Enrollment > Create Student Block

  1. The Create Student Block search page displays.
  2. Select the Add a New Value tab.
  3. Enter Academic Institution.
  4. Enter Student Enrollment Block.
  5. Select Add.
Create a Student Block
  1. The Block Enrollment Students page displays.
  2. Enter Description.
  1. Define the Student Block with one of the three following options:
  2. OPTION 1: Selection via a hand-entered list of students
    1. Enter the list of students manually by entering each student's ID and Academic Career.
    2. Select the Add a New Row [+] icon to add additional students.
    3. Select Save.
Enter EMPLID of an individual studeent and career
  1. OPTION 2: Selection via PS Query
    1. Check the Population Selection checkbox.
    2. Select Selection Tool = "PS Query".
    3. Select Query Name from the dropdown menu. Please note the record SSR_ENR_BLK_BND needs to be a part of the query in order to be selectable from this list. Contact ctcLink system support person for assistance with ctcLink query.
    4. Select Edit Prompts and enter the appropriate information.
    5. Select Save.
Edit prompts and enter values
  1. OPTION 3: Selection via external file load
    1. Check the Population Selection checkbox.
    2. Select Selection Tool = "External File." This requires access to map a file from a specified server. Contact ctcLink system support for assistance with this process.
    3. Upload .csv file listing student EMPLIDs and Career.
    4. Create File Mapping. After the Excel .csv file is uploaded, use the lookup tool to enter a File Mapping value (if you have already created a file mapping for Block Enrollment) or use the Create File Mapping link to create a new option:
    5. In the File Mapping field, enter a name (you can reuse this next time you make a student block)
    6. Verify that File Type is Delimited.
    7. Verify the Field Delimiter is Comma.
    8. In the Field Mapping area, enter the Field Number that corresponds column number of your .csv file--EMPLID & ACAD_CAREER.
create file mapping to use .csv file
  1. Select the Fill Student Block button to populate IDs.
click on the fill student block button to populate students
  1. Select Save in the lower-left corner of the page.
  2. Select the Add Merge Process link above the Save button
Click the Save button
  1. The Block Enroll Merge Page displays. Create ad-hoc or look up class block.
Block Enroll Merge page displays
  1. Process complete.

Queries

To access the most up-to-date query information, visit dataservicesmetalink.sbctc.edu. In addition, discover the best methods for finding queries and reports by visiting Recommended Methods for Searching Queries and Reports.

2 Comments

Dennis Blew

For the final step, once you choose a student and class block, what do you need to do next? Click Merge? Save? The final step(s) are a little unclear on what to do next. Thank you!

Tanjagay Martin

Hi Dennis! Great question. Step seven in the QRG 9.2 Processing Block Enrollments https://ctclinkreferencecenter.ctclink.us/m/79558/l/1021820-9-2-processing-block-enrollments will advise you to select Merge. ~Tanjagay Martin | CS Core Functional Trainer.

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