Entering Grades - Faculty Center

⚠️This QRG reflects future updates that will be implemented on 10/10/26.    

Purpose: Use this document as a reference for how to enter grades in Fluid, using the Faculty Center section of the CS Staff Homepage.

Audience: Student Services staff

Some email systems, such as Gmail, have strict spam filters to protect their users. However, these filters can also prevent students from receiving emails sent via the Faculty Center and Advisor Center when multiple recipients are selected. While SBCTC discusses this issue and seeks solutions, staff should minimize their use of the “Notify All” functionality in ctcLink. For now, we recommend limiting notifications to one recipient at a time when sent via the Faculty Center and Advisor Center.

How does this differ from 3Cs? 3Cs functionality sends one email per user, whereas the Faculty and Advisor Centers send one email to all selected users at a time.

Overview

Use the Grade Roster in Faculty Center to enter and review grades for students enrolled in your classes. You can enter the same grade for multiple students, enter grades individually, review requirement designations, and approve the roster when grading is complete.

ctcLink CS Staff Homepage > Faculty Center Tile

Access the Grade Roster

  1. The Faculty Center page displays.
  2. Select View My Schedule from the left navigation menu if it does not display by default.
  3. Verify that you are viewing the appropriate term for grading. If needed, change the term.
  4. Locate the class you want to grade.
  5. Select the Grade Roster link for the class.
  6. The Grade Roster page is displayed.
  7. Select View All to display the entire roster.
    • By default, it displays 20 students.
    • View All displays up to 100 students per page.

Review Grade Roster Information

The Student Grade Roster includes tabs that organize the information displayed for each student. Select a tab to view specific information, or select View All to display all available columns together.

Tab or Option Description
Student Grade Displays information used to review and enter student grades.
Apply this grade to selected students – Located at the bottom of the page. Use this option to assign the same Roster Grade to multiple students at once. Select the applicable students, choose the appropriate grade from the drop-down list, then select "Apply this grade to selected students" to apply it to the selected rows.
Requirement Designation Displays requirement designation information associated with the student's enrollment, including the RD Option and Requirement Designation.
Apply this Requirement Designation to selected students – Located at the bottom of the page. Use this option to assign the same Requirement Designation to multiple students at once. Select the applicable students, choose Satisfied or Not Satisfied from the drop-down list, then select "Apply this Requirement Designation to selected students" to apply it to the selected rows.
Transcript Note Displays transcript note information associated with the student.
View All Displays the columns from all three tabs together in a single view.
Student Grade Roster in View All showing grade, requirement designation, transcript note, and student details columns.

Enter the Same Grade for Multiple Students

Use this option when you need to assign the same grade to multiple students.

  1. Select the Select All checkbox in the header next to ID to select all students displayed on the roster.
    • You can also select or deselect individual students as needed.
  2. Select the Grade drop-down field at the bottom of the page.
  3. Select the grade you want to assign to the selected students.
  4. Select Add this grade to selected students.
  5. Verify that the correct grade has been applied to the appropriate students.
  6. Select Save.

⚠️ Important: Always select Save after entering or changing grades. If you leave the Grade Roster without saving your changes, you will view a warning message.

Enter a Grade for an Individual Student

Use this option when you need to enter grades separately for individual students.

  1. Locate the student on the Grade Roster.
  2. Select the student's Roster Grade drop-down list.
  3. Select the appropriate grade.
  4. Repeat these steps for each student you need to grade.
  5. Verify the grades for accuracy.
  6. Select Save.
Student Grade Roster in View All showing grade, requirement designation, transcript note, and student details columns.

Approve the Grade Roster

Change the Approval Status only after you have entered all grades and verified their accuracy.

  1. Review all entered grades for accuracy.
  2. Select the Approval Status drop-down list.
  3. Change the status to Approved.
  4. Select Save.

⚠️ Important: After the roster is changed to Approved, grade change options are no longer accessible. If you need to make a correction before the grades are posted, change the Approval Status back to Not Reviewed, make the necessary grade changes, and then change the status back to Approved before saving.

Changes After Grades Are Posted

Once grades have been saved and posted, contact your college's Records and Enrollment office if you need to change a grade. For more information, visit the QRG Change a Final Grade via Enrollment Request and Quick Enroll.

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