Using Quick Admit

Purpose: Use this document as a reference for using Quick Admit in ctcLink.

Audience: Campus Community staff.

You must have at least one of these local-college managed security roles:

  • ZZ SR Quick Admit

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

You must also set these SACR Security permissions:

Important Notes

Quick Admit bypasses the Admissions module, allowing you to quickly admit a student. However, a student can only be Quick Admitted once per career, and this method is not included in admissions reporting.

When adding an admission application (Quick Admit or Add Application) to an existing EMPLID:

  1. Copy/Paste Tip: When copying and pasting an EMPLID, extra spaces or tabs may come along. Delete any extra spaces before or after the EMPLID before saving. Saving with extra spaces or tabs will create a new EMPLID (duplicate record).
  2. Manual Entry: If manually entering an EMPLID, confirm it matches the intended EMPLID before saving. Saving an incorrect EMPLID can create a new record or associate data with the wrong student.
  3. SSN Warning: If a warning indicates that an SSN is already in use, stop and verify.
    • This is a clue that you may be unintentionally creating a new EMPLID.
    • Review the other record using that SSN to confirm whether it’s the same person.
Expand or collapse content Navigation

Navigator > Records and Enrollment > Enroll Students > Quick Admit a Student

Expand or collapse content Quick Admit a Student - Add a New Value Page
  1. The Quick Admit a Student Add page displays.
  2. Allow the ID field to default to “NEW” unless quick admitting for an existing student.
  3. Note for Campus CE:
    • After performing a Search/Match and confirming the student does not already have an academic record at your institution, enter their EMPLID (ctcLink ID) into the ID field.
    • Example:
      • A student who previously enrolled in Academic classes (Academic Career) now wishes to enroll in Continuing Education classes (Cont Ed Career).
      • Enter their existing EMPLID in the ID field and select the Continuing Education Career.
  4. Academic Institution: Enter or look up 🔍 your institution.
  5. Academic Career: Enter or look up the appropriate career.
  6. Term. Enter or look up the term.
  7. Click Add to proceed.
Expand or collapse content Biographical Details
  1. The Biographical Details tab displays.
  2. Person Information:
    • Prefix: Select if disclosed by the student (optional).
    • First Name
    • Last Name
    • Date of Birth
    • Birth Information: Select the link to access the Birth Information Detail page to enter birth location, country, and state (optional).
  3. Biographical History:
    • Effective Date: Enter the date from which the entry is valid.
    • Marital Status: Identified with an asterisk (*) but not required to save the record.
    • Sex: Select from drop-down (Female, Male, Not Exclusively Male or Female, Unknown). Enter the legal sex as denoted on the birth certificate or driver’s license per WAC 246-490-075 or WAC 308-104-0150.
  4. National ID:
    • If provided, enter the applicant’s information in the National ID section.
    • To add more, select Add to insert additional rows.
Bio Details
Expand or collapse content Contact Information

Addresses

  1. Select the Addresses link in the Contact Information section or the Addresses Tab to view Current Addresses.
  2. To edit a current address, select the Edit/View Address Detail link in the grid.
    • Select the Add a New Row [+] icon, located on the right side of the screen.
    • A new address row displays.
    • Enter the Effective Date.
    • Select Update Addresses, located on the right side of the screen.
    • The Edit Addresses page displays.
    • Enter the new address.
    • Select OK.
    • The Address History page displays.
    • Select OK.
    • The Addresses tab displays.
    • Select Save.
    • Select OK to save. 💡Tip: If unable to save, confirm address accuracy.
    • When searching for England, select GBR (United Kingdom) to open address fields.
  3. To add an address, select the Edit Address link in the Add Address section
    • The Edit Address page displays.
    • Enter the new address.
    • Select OK.
    • The Addresses page displays.
    • Select one or more of the options under Add Address Type.
    • Select Submit.
    • The updated Addresses page displays.
    • Select Save.
  4. Select OK to save. 💡Tip: If unable to save, confirm address accuracy.
    • If Clean Address cannot validate a legitimate address, authorized staff may use the FORCE VALID bypass to enter the address. Use this option only after confirming the address is accurate and cannot be accepted through standard address entry pages. Refer to the Bypass Clean Address Validation QRG for security requirements and step-by-step instructions.
    • When searching for England, select GBR (United Kingdom) to open address fields.
  5. Choose an Address Type if applicable.

Phone & Email

  1. Phone
    • Type: Select desired phone type.
    • Phone: Enter the number.
  2. Email
    • Type: Select desired type.
    • Email Address: Enter address.
  3. To add an additional address, phone, or email:
    • Select Add a New Row [+] or Add within each section.
    • Additional Links
  4. Visa/Permit Data: Enter visa/permit information if disclosed.
  5. Citizenship: Enter citizenship or passport data if disclosed.
Contact Information
Expand or collapse content Regional Tab
  1. The Regional tab displays.
  2. Complete the Ethnicity section.
  3. If multiple ethnicities are reported, select Add a new Row [+] to enter additional records.
Expand or collapse content Program/Plan Tab
  1. The Program/Plan tab displays.
  2. Enter or look up the Academic Program Primary.
  3. Enter or look up the Campus.
  4. Enter or look up the Academic Plan.
  5. Enter or look up an Admit Term.
  6. Enter or look up a Requirement Term.
  7. Enter or look up an Expected Graduation Term. (Optional--not required at this time.)
  8. Select the Residency link to enter official residency information. 📝Note for CampusCE: Residency is not required for Continuing Education. Do not edit residency when Quick Admitting to the CNED Career.
    • Residency Official Page: Enter the following information:
      • Effective Term: Enter effective term.
      • Residency: Enter determined residency status.
      • Use "UD" if the status cannot be determined.
      • Residency Date: Enter applicable date.
      • Select OK to return to the Program/Plan tab.
  9. Select Save. The student is admitted and term-activated.
  10. Process complete.
Program/{lan page

0 Comments

Add your comment

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.