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9.2 Processing Test Credit - Manual

Purpose: Use this document as a reference for processing test credits in ctcLink.

Audience: Student Records staff.

You must have at least one of these local college managed security roles:

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Note: Students needs to be term activated in the term the credits are being posted to.

Navigation: Records and Enrollment > Transfer Credit Evaluation > Test Credits - Manual

Note: Students must be term activated in this career for the term to post credits.

The Equivalent Course Information page displays.
Enter Test ID.
Enter Component.
Enter Data Source.
Enter Test Score.
Enter Test Date.
Enter Percentile.
Enter Course ID.
Change the Grading Basis-- GRD/SUS/PNP must be used. Use the TRN grading basis if your institution is not awarding the credit but transferring the credit.
1. Please refer to the SBCTC policy manual for more test credit information and policy guidelines.

Note: The remaining fields default based on transfer credit setup and can be changed as needed.

Replace Official Grade "T" with "S" (Satisfactory) or "P" (Pass) based on local transfer credit business process.
Select OK.

The Equivalent Course Information page disappears. The updated Test Credit Entry tab displays.
Select the Test Credit by Term tab.

The updated Test Credit by Term tab displays.
Confirm that Model Status = "Posted." Note: Verify the credits are Posted. Credits in Completed status will not calculate as part of the student’s statistics.

According to the Academic Credit for Prior Learning coding guidelines document, colleges must include transcript text that clearly identifies the category or source of prior learning. For additional details on test credit information and policy guidelines, please refer to the SBCTC policy manual.