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SF DL Blast 9/4/2024
Updated on: Sep 26, 2024
Updates/Reminders Athletic Waiver Policy UPDATE Per the State Board Meeting held on 8/29, “Colleges may waive up to 100% of the established resident student operating fee rate for 15-credits for grant-in-aid eligible student athletes.” Please see page 29 (Tab 3) of State Board Business Meeting Agenda packet. Note: “...college boards of trustees must take formal action to adopt a waiver for this purpose before a grant of the waiver may be provided to students. If your institution would like to take advantage of this new policy, please submit a ticket (ctcLink Support : Student Financials : SF: Waivers) and the subject line of WAxxx Athletic Waiver 8/29 update Include the desired % increase. BOT minutes/documentation is required. New Student Statement A new optional report to display student billing/account information. Please check out the QRG Student Statement Report for more information. BFET Certain BFET item types are now refundable to students! Learn more in the below training link below. Duplicate EMPLIDs for Same Person Please take a moment to review/discuss internal business processes to ensure all staff involved in Search/Match processes have the necessary resources & understanding. Note that a new “Item Reasons” code of DUP has been added (for State Board SF use only) to aid in tracking the tedious task of duplicate account clean up. Trainings/Work Sessions Previous 30 Days Keeping Your SF Config Clean August 29th Canvas link BFET Item Type Configuration Training August 29th Canvas link 2024 Fall Welcome Back to Basics August 22nd Ref Center link Next 30 Days CPL & Item Types in Depth September 9th Trumba link Intermediate Cashiering September 12th Trumba link Refunding Part 1 The Why/When/Who Prior To! September 19th Trumba link Resources CLAM & Tuition/Fees Posted S.B.C.T.C. definition of tuition and fees via the ctcLink Accounting Manual (CLAM). Please see “Reporting Class: 4000005-4009999 Student Tuition and Fees” Did you know about the Statewide Administrative and Accounting Manual (SAAM) located at the Office of Financial Management web site? It contains a wealth of pertinent information such as state policies on the Chart of Accounts, Higher Ed Enrollment Reporting, Receivables, G.A.A.P., and SO much more! The following Student Financials Canvas courses have received a face-lift and are available as a training resource: SF:101 Cashiering SF:102 Refunds Request access to Canvas here. Thank you for taking the time to review this information. Please feel free to reach out if you have any questions or need further clarification ([email protected].) -Your State Board SF Team -
Third Party Contract Invoice Query
Updated on: Jun 22, 2023
Purpose: This query in ctcLink produces an invoice that can include student costs, registration data, SS#, and a custom notation per student. Audience: Student Financials staff. -
Build Summary Ledgers - 3b - Business Process Map
Build Summary Ledgers 3b -
CC.003.3 Transfer Credit (Project Archive)
In PeopleSoft, transfer credit can be awarded from courses, test results, or through the “other credit” process (for prior learning). The process for awarding credit for courses and test results can be expedited by creating rules for the system to generate your college’s equivalent course automatically. Your college will be building these transfer rules directly into the live version of PeopleSoft, and they will not be tested in the UAT process. Setting Up a Test Student The last step in the Transfer Credit UAT flow will be to run a transcript where you can view the different transfer credit types you have awarded. You may want to select one test student to use for all scenarios so you can compare how the different types of transfer credit appear together. All types of transfer credit will be awarded to a specific term, and your test student will need to be term activated for the articulation term you select with an active Program/plan stack. Your test student will need a test score entered (or converted) on the Test Results page. Awarding course credits begins with data entry into the External Education area. If an electronic transcript is received from one of the Washington Community Colleges, course data will be loaded into External Education. If a paper transcript is received, courses can be manually entered. The UAT process will include manually entering courses into a student’s External Education record. Next, external course information is fetched into the Course Credits Automated page, where any existing transfer rules are applied. Since there are no transfer rules configured in the UAT environment, you will manually assign a course equivalent. Transfer credits are assigned and posted to a specific term. Your test student will need to be term activated for the articulation term you select with an active program/plan stack. To award transfer credits based on a test score, begin by selecting a student who has a converted test score on the Test Results page or enter a test result for a student. Navigate to the Test Credits Automated page and fetch the existing test score. Select a course equivalent and post the transfer credit. The Other Credits Manual page will be used to award Academic Credit for Prior Learning (ACPL). When you have completed awarding course, test, and other credits, navigate to the Request Transcript Report page. Generate an Official and Unofficial transcript for your test student to view how transfer credit summaries are displayed. -
Managing Service Indicators (Financial Aid)
Purpose: Use this document as a reference for how to Manage Service Indicators in ctcLink. Audience: FA Counselor/Technician. -
View Unofficial Transcript
Updated on: May 15, 2023
Purpose: Use this document as a reference to view your unofficial transcript(s) through the Academic Records tile on the ctcLink Student Homepage. Audience: Students. -
9.2 Adding a Student Program/Plan Stack After Admission into a Career
Purpose: Use this document as a reference for performing quick program activation in ctcLink. Audience: Student Records staff. -
Sending Purchasing Approval Reminders
Updated on: May 06, 2024
Purpose: Use this document as a reference for sending purchase order and/or requisition approval reminders in ctcLink. Audience: Purchasing Approval Process Administrators -
Online Admissions Application Portal (OAAP) Login
Purpose: This document provides step-by-step instructions for navigating each login scenario and accessing the Online Admissions Application Portal. Audience: Students and Staff -
Purchasing Checklist & Process Steps Guide
Purpose: Use this document as a reference to assist in the standard or end-to-end processes in chronological order for a specific Finance Module. Audience: Finance Staff
