Updates/Reminders

• Athletic Waiver Policy UPDATE
  • Per the State Board Meeting held on 8/29, “Colleges may waive up to 100% of the established resident student operating fee rate for 15-credits for grant-in-aid eligible student athletes.”
    • Please see page 29 (Tab 3) of State Board Business Meeting Agenda packet.
    • Note: “...college boards of trustees must take formal action to adopt a waiver for this purpose before a grant of the waiver may be provided to students.
  • If your institution would like to take advantage of this new policy, please submit a ticket (ctcLink Support : Student Financials : SF: Waivers) and the subject line of WAxxx Athletic Waiver 8/29 update
    • Include the desired % increase.
    • BOT minutes/documentation is required.
• New Student Statement
  • A new optional report to display student billing/account information.
  • Please check out the QRG Student Statement Report for more information.
• BFET
  • Certain BFET item types are now refundable to students!
  • Learn more in the below training link below.
• Duplicate EMPLIDs for Same Person
  • Please take a moment to review/discuss internal business processes to ensure all staff involved in Search/Match processes have the necessary resources & understanding.
  • Note that a new “Item Reasons” code of DUP has been added (for State Board SF use only) to aid in tracking the tedious task of duplicate account clean up.

Trainings/Work Sessions

• Previous 30 Days
  • Keeping Your SF Config Clean
    • August 29^th Canvas link
  • BFET Item Type Configuration Training
    • August 29^th Canvas link
  • 2024 Fall Welcome Back to Basics
    • August 22^nd Ref Center link
• Next 30 Days
  • CPL & Item Types in Depth
    • September 9^th Trumba link
  • Intermediate Cashiering
    • September 12^th Trumba link
  • Refunding Part 1  The Why/When/Who Prior To!
    • September 19^th Trumba link

Resources

• CLAM & Tuition/Fees
  • Posted S.B.C.T.C. definition of tuition and fees via the ctcLink Accounting Manual (CLAM). Please see “Reporting Class: 4000005-4009999 Student Tuition and Fees”
• Did you know about the Statewide Administrative and Accounting Manual (SAAM) located at the Office of Financial Management web site?
  • It contains a wealth of pertinent information such as state policies on the Chart of Accounts, Higher Ed Enrollment Reporting, Receivables, G.A.A.P., and SO much more!
• The following Student Financials Canvas courses have received a face-lift and are available as a training resource:
  • SF:101 Cashiering
  • SF:102 Refunds
  • Request access to Canvas here.

Thank you for taking the time to review this information. Please feel free to reach out if you have any questions or need further clarification ([email protected].)

-Your State Board SF Team