Search Results
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Update Contact Details/Email and Phone
Updated on: Jan 18, 2024
Purpose: Use this document to reference how to update student contact information through the Profile tile on the ctcLink Student Homepage. Audience: Students; Student Services staff -
Setting Up Basic Pricing--Part I
Updated on: Aug 22, 2023
Purpose: Use this document as a reference for how to start using basic pricing functionality Audience: 25Live Functional Administrators and Event Schedulers -
Set Up SACR
Updated on: Jun 16, 2021
Purpose: Use this document as a reference for how to Set Up SACR in ctcLink/Community Solutions Pillar Audience: Security Administrators -
9.2 Vouchering a Quick Invoice on Demand
Updated on: Jan 02, 2024
Purpose: Use this document as a reference for building a voucher from a Quick Invoice in ctcLink. Audience: Accounts Payable staff -
Guided Pathways Synopsis: Pierce College District
Updated on: Jun 08, 2023
Purpose: This guide is a synopsis of the invaluable conversation that staff members of the State Board for Community and Technical College Education Division and Project Management Office had with leaders and key staff at Pierce College District around how their college is succeeding with Guided Pathways work. It also includes what Pierce College District needs from the system to continue their success. Audience: College Subject Matter Experts (SME) interested in Guided Pathways. -
9.2 Hiring a New Employee
Updated on: Sep 09, 2024
Purpose: Use this document for entering a new hire into the system. Audience: Human Resources Specialist. -
1099 Withhold to Send Detail Report
Updated on: Dec 14, 2023
Purpose: Use this document as a reference for how to review all 1099 reportable transactions before producing the final reports. Audience: Finance/Accounting. -
CS 9.2 SACR Security - Population Update Security
Updated on: Feb 01, 2022
Purpose: Use this document as a guide for establishing Population Update security in ctcLink. Audience: Campus Solutions Core and Financial Aid staff; Local Security Administrators -
Creating a Deduction Register
Updated on: Oct 07, 2024
Purpose: Use this document as a reference for creating a deduction register in ctcLink. Audience: Payroll Administrators. -
HH.001.1 Fluid Position Management (Project Archive)
This step is required regardless of whether a College has chosen to use TAM or not. The information below is intended to provide colleges guidance on performing a User Acceptance Test on the Hire to Payroll business process, starting Fluid Position Management. Colleges not choosing to adopt TAM may skip to step HH.001.5 - Hire a New Employee AFTER completing this step in the User Acceptance Test process. Non-TAM colleges will move to the next "start" point indicated on the high level flow diagram once they have completed testing the creation and management of positions. Position Management, using Fluid tiles, provides managers, budget approvers and HR staff the ability to create or clone (copy) positions, approve newly created positions, manage existing positions and secure any necessary approvals for changes made to existing positions. Fluid Position Management puts power to create a Position Request in the hands of supervisors, while leaving control over the approval of those requested positions in the hands of staff with budgetary approval rights and/or HR approval rights. Testers will be able to test adding "effective sequenced" changes (effective date + a sequence number if more than one change is made on the same day), as well as viewing the history of updates made to positions across time. This PeopleSoft fundamental ability also exist in a similar fashion when making Job Data updates. To get the most out of this testing process you will want to review your homework decisions around your position creation and change approval process and line up testers to create or make a change and testers who are responsible for approving those requests. If your organization is contemplating a re-organization in the future this might be a great opportunity to test out how new positions or position changes would fit into that envisioned organizational change. Positions must first be created before someone can be hired into that position, or have the position on their job record updated. Depending on how your college on-boarding process works, there may be several different staff involved in hiring a new employee. If your college has different staff managing recruitment than those managing benefit enrollment or leave processing, then coordination with those staff BEFORE commencement of testing is key to ensure your college has defined all the unique data scenarios and hand-offs between staff. Advance coordination will prevent stalls in the testing process as your testers determine whose task is next and whether a test can be verified as 'passed' with confidence that each scenario has been fully tested. In the same way that it doesn't take a single individual to operate the business of running a college it will require coordination across multiple staff and possibly multiple departments to successfully test a business flow from beginning to end. The HH.001 - Hire to Payroll test is considered complete when the job information, related time, leave and benefits are entered for the population of employees used in executing the test. The end result is employee data that will be ready and available for a payroll test. Actual execution of the payroll test is performed in a separate UAT HF.002 - Payroll to FIN (GL/AP).
