9.2 Producing an Academic Advisement Report

Purpose: Use this document as a reference for producing an Academic Advisement Report or a What-If Report in ctcLink.

Audience: All staff.

Academic Advisement Reports

Navigation: NavBar > Navigator > Academic Advisement > Student Advisement > Request Advisement Report

  1. The Request Advisement Report search page displays.
  2. Select the Add a New Value tab.
  3. Enter the student number into the ID field.
  4. Enter or select the Academic Institution.
  5. Enter ADV into the Report Type field.
  6. Select the Add button.
Request Advisement Report search page add a new value
  1. The Request Advisement Report page displays.
  2. Select the Process Request button.
Request Advisement Report page

If necessary, select the Select Institution / Career drop down menu to choose the appropriate career. Then, select the Change button.

  1. Select collapse all or expand all to either collapse or expand all requirement groups.
  2. Select the View Report Request Log link at the bottom of the page to review report request messages.
Results display
  1. The Advisement Report Request Log tab displays.
Advisement Report Request Log tab
  1. Select the Advisement Report Request tab at the top of the page.
  2. The Advisement Report Request tab displays.
  3. Select the View Report as PDF button to view a .pdf version of the advisement report.
Advisement Report Request tab
  1. Your computer may give you a pop-up warning.  Select appropriate response to view.
  2. The report displays in a new window.
Advisement Report
  1. The process to produce an advisement report is now complete.

What If Reports

Navigation: NavBar > Navigator > Academic Advisement > Student Advisement > Request Advisement Report

  1. Select the Add a New Value tab.
  2. Enter the student number into the ID field.
  3. Enter or select the Academic Institution.
  4. Enter WIF into the Report Type field.
  5. Select the Add button.
WIF search page
  1. The Advisement Report Request tab displays.
  2. Select the Add a What-If Course link.
Advisement Report Request tab result
  1. The Course Search page displays.
  2. Enter the appropriate information into the Career, Term and Subject fields.
  3. Select the Execute the Search button.
  4. Results displays below the search criteria section.
  5. Even if all checkboxes contain checkmarks, select the checkbox next to the specific course.
Course search and results
  1. The Advisement Report Request tab displays with the updated course in the What-If Information section.
  2. Select Use Career Simulation checkbox to set up a what-if scenario. Once this is checked, the View/Change the Career Simulation link appears.
  3. Select the View/Change the Career Simulation link to access the Create What-if Scenario page.
What-If Information section
  1. A new page displays with additional criteria to enter.
  2. To retrieve the student's existing record, select the Copy Current Program button. Change the field values and insert rows, as necessary. The arrows on the upper corners of the menu can be used to scroll between the various programs the student is enrolled in.
copy current program button
  1. Enter or select the new Academic Plan in the Plan What-If Data section.
  2. Select the OK button.
Plan what-if data section
  1. The Advisement Report Request tab displays.
  2. Select the Process Request button.
process request button
  1. If necessary, select the Select Institution/Career drop down menu to change the Career. Then, select the Change button.
  2. Select collapse all or expand all to either collapse or expand all requirement groups.
  3. Select the View Report as PDF button to view a .pdf version of the advisement report.
view report as pdf button
  1. The pdf file displays in a new window.
pdf file results
  1. The process to create a what if report is now complete.
  2. End of procedures.

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