9.2 Review and Modify Accounting Entries
Purpose: Use this document to to review, modify and approve automated accounting entries in ctcLink.
Audience: Treasury Accounting Staff
Review and Modify Accounting Entries
Navigation: NavBar > Navigator > Cash Management > Treasury Accounting > Accounting Entries
- On the Accounting Entries page, select the Find an Existing Value tab.
- Enter or select Business Unit.
- Select Source Code from the dropdown list to select the Accounting Entries to be viewed. In this example, "BSP" (Bank Statement Processing) is selected.
- Select Treasury Accounting Status from the dropdown list. In this example, "Error" is selected.
- Select Search. The Accounting Entries page will display.

- Use the Accounting Entries page to review, modify, and approve automated accounting entries.
- The Acctg Date (accounting date) field displays the date the entry was processed through Automated Accounting, or entered as a manual Accounting Entry.
- The Status list indicates the current condition or status of the accounting entry. You can choose from the following values:
- Provisional: The entry is not finalized; you can make any required changes.
- Error: An error exists (only the system can assign this status).
- Final: The entry is ready for the Journal Generator process. You can make changes until the process is actually run and the Distribution Status changes to Distributed.
- The Error Status field indicates the error source of an automated accounting entry. Values are:
- None: No error condition exists.
- Unbalanced: Debits/Credits do not equal, but refer to different GL Business Units.
- CF Combo Error: ChartField combination error, the ChartField is invalid.
- No Exchange Rate: The currency exchange rate is missing.
- Account Not Specified: The account was undefined and undistributable.
- IU Processor Error: The centralized processor encountered an error.
- The Acctg Template (accounting template) field displays the name of the accounting template attached to the accounting entry.
- If selected and uneditable, the Requires Review check box indicates that the Review Required option is enabled in the accounting template on which this entry was based.
- You can use the Line Detail tab to view and modify line entries.
- You can use the Additional Details tab to view and modify Additional Details fields.
- You can use the Journal tab to view accounting entries and associated General Ledger journal data.
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The GL Status (General Ledger status) column provides information on the entry's posting status. Values include:
- Distributed: Distributed to a General Ledger journal.
- Hold: An error condition exists (the entry must be corrected before Journal Generator can process it), or the entry requires review.
- None: The entry has been created without errors, but has not been processed by the Journal Generator process.
- The Combo Status column indicates whether the ChartField combination that the system built based on the accounting template is valid or invalid.
- Select the Chartfields tab. You can use the Chartfields tab to view and modify ChartField entries.
- In this example, since we have a ChartField Combo Error due to missing required ChartField, we have to provide missing Chartfield values.
- Once you are done updating ChartField values, you can select the Update Accounting button.
- Select Save.
- Process complete.