Search Results
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9.2 Online Packaging Financial Aid on a Non-Enrolled Student
Purpose: Use this document as a reference to the steps involved to online package students who have not yet enrolled in classes in ctcLink. Audience: Financial Aid Staff. -
Physical Inventory - 24d - Business Process Map
Physical Inventory 24d -
SBCTC Student & Course Coding Manual
Updated on: Jan 18, 2024
Purpose: To provide colleges with the course, class and student coding required for accurate reporting of programs and enrollments. Audience: All college staff involved in building, coding or reporting of courses, classes and students. -
Repeat Checking Process Video (9.0)
Purpose: Video explaining the repeat checking process Audience: Student Services Staff -
Copying Expense Report Expense Lines
Purpose: Use this document as a reference for copying expense report expense lines using the Classic Navigation or Fluid Tiles in ctcLink. Audience: Finance and Business Office staff. -
9.2 Making Interim Deposits
Updated on: Sep 19, 2022
Purpose: Use this document as a reference for making interim deposits in ctcLink. Audience: Cashiers -
Enrollment Dates
Updated on: Jan 18, 2024
Purpose: Use this document as a reference for how to view enrollment dates through the Manage Classes tile on the ctcLink Student Homepage. Audience: Students; Student Services staff. -
CC.010.2 International Matriculation (Project Archive)
After International Applicants apply, staff members will need to identify and review the applications to be processed. Once applications have been entered they will need to go through a process called Matriculation which establishes their student program record in PeopleSoft. The creation of the student program in PeopleSoft is important for many downstream processes such as activation for a term, enrollment appointments, financial processing, enrollment and eventually program completion. For International applicants, staff will also need to add or validate various required data elements, including Visa/Permit data, Citizenship and Residency. Residency information specifically has a downstream impact on tuition calculation. The External education page can be updated with prior education and course work from other colleges that can be used later for transfer credit processing. Test Scores of entrance and English proficiency can be added to allow students to meet enrollment requirements as they move through their program of study. International students typically have one or two student group codes assigned. One is assigned in a batch process nightly based on their Visa/Permit data. For International contract students, a student group is manually assigned by staff members. International students who may have unmet requirements would need to have service indicators applied to prevent enrollment or alert them to specific actions that must be taken prior to enrollment. To use this UAT guide first review the business process flow diagram below, which outlines the various steps to complete the test activities. Note that the business process flow diagram has distinct places where one can start testing this process, noted by a green 'Start' circle. Use the diagram, following the arrows to each step that must be executed. Use the Quick Reference Guide (QRGs) links, also below, to find the instructions on how to execute each step. The Quick Reference Guides are numbered to match each box on the flow diagram to assistant testers with following the flow of the business process. Once testing is complete for this final step, update Oracle Test Manager (OTM) to reflect the completion of this High Level Flow test set. -
9.2 Group Post a Corporate Payment (Third Party Contract)
Purpose: Use the below process steps in order to post a large quantity of third party contract payments. These steps take place outside of the cashiering module. Audience: Student Financials staff. -
Create and Finalize a Capital Project
Updated on: Dec 11, 2023
Purpose: Use this document to create a Project and Activity and finalize the Budget for a Capital Project in ctcLink. Audience: Finance Staff.
