CC.010.2 International Matriculation (Project Archive)

User Acceptance Test Overview

After International Applicants apply, staff members will need to identify and review the applications to be processed. Once applications have been entered they will need to go through a process called Matriculation which establishes their student program record in PeopleSoft. The creation of the student program in PeopleSoft is important for many downstream processes such as activation for a term, enrollment appointments, financial processing, enrollment and eventually program completion.

For International applicants, staff will also need to add or validate various required data elements, including Visa/Permit data, Citizenship and Residency. Residency information specifically has a downstream impact on tuition calculation. The External education page can be updated with prior education and course work from other colleges that can be used later for transfer credit processing. Test Scores of entrance and English proficiency can be added to allow students to meet enrollment requirements as they move through their program of study.

International students typically have one or two student group codes assigned. One is assigned in a batch process nightly based on their Visa/Permit data. For International contract students, a student group is manually assigned by staff members. International students who may have unmet requirements would need to have service indicators applied to prevent enrollment or alert them to specific actions that must be taken prior to enrollment.

To use this UAT guide first review the business process flow diagram below, which outlines the various steps to complete the test activities. Note that the business process flow diagram has distinct places where one can start testing this process, noted by a green 'Start' circle. Use the diagram, following the arrows to each step that must be executed. Use the Quick Reference Guide (QRGs) links, also below, to find the instructions on how to execute each step. The Quick Reference Guides are numbered to match each box on the flow diagram to assistant testers with following the flow of the business process. Once testing is complete for this final step, update Oracle Test Manager (OTM) to reflect the completion of this High Level Flow test set.

Self-Paced Training Materials (Advanced Prep)

To prepare yourself in advance for the richest testing experience below are required Canvas Courses. Successful course completion is a prerequisite to participate in all UAT activities.

  • CC100 Campus Community 
  • RA101 Admissions
  • RA201 Suspense Management

To register for these required courses visit the ctcLink Training Registration Page.

Instructor-Led Training Materials and Recordings

Instructor-Led Training Materials

Training Session Recordings

Minimum Test Case (Data) Scenarios:

  • A staff member needs to update Visa data
  • A staff member needs to update Citizenship data
  • A staff member needs to enter transfer courses
  • A staff member needs to update an admit term
  • A staff member needs to change the applicant’s program of study
  • An Applicant requests a residency exception
  • An International student was not able to apply online (Staff member would need to process the application manually)
  • A student is Matriculated that should not have been (On the Program/Plan stack revoke the admission)
  • A student is Matriculated but there are errors on the application (Either revoke admission and correct application errors or correct on the student’s Program/Plan Stack)
  • Batch process does not add the required International student Group (staff member would need to enter manually)

The High Level (Tier 1) UAT Framework:

Previous Step (Tier 2) in the High Level UAT Framework:

Links to User Acceptance Test 'How To' Information:

Overview of User Acceptance Testing


Security Matrix Mapping Information

The information below provides those completing the Security Matrix Mapping templates with the Menus, Pages and Role names needed to execute the User Acceptance Testing relevant to  this UAT guide.

CC.010.2.1 Run Applications to be Processed Query:

MENU: Query> Query Viewer

CC.010.2.2 Matriculate Applications and CC.10.2.3 Manage Visa/Permit Data -Step 12:

MENU: Student Admissions> Application Maintenance> Maintain Applications
MENU: Student Admissions> Application Entry> Add Application

CC.010.2.4 Manage Citizenship:

MENU: Campus Community> Personal Information (Student)> Identification (Student)> Citizenship> Citizenship and Passport
ROLENAME: ZZ CC Personal Info Student

CC.010.2.5 Manage Residency:

MENU: Campus Community> Personal Information> Identification> Residency Data
ROLENAME: ZZ CC Personal Info Student

CC.010.2.6 Manage External Education:

MENU: Records and Enrollment> Transfer Credit Evaluation> External Education
ROLENAME: ZZ CS Education Data

CC.010.2.7 Manage Test Scores:

MENU: Records and Enrollment> Transfer Credit Evaluation> Test Results
ROLENAME: ZZ CS Test Processing

CC.010.2.8 Manage Student Groups:

MENU: Records and Enrollment> Career and Program Information> Student Groups
ROLENAME: ZZ CS Student Groups

Note: This role requires additional SACR Security in Student Administration to ensure proper access to Student Groups.

CC.010.2.9 Manage Service Indicators:

MENU: Campus Community> Service Indicators> Person> Manage Service Indicators
ROLENAME: ZZ CC Service Indicate Student

PDF Version of Flow Diagram for Printing


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