The School Details row, when opened by clicking on the caret [>], contains the school location, country, and city if in the US. It also includes the type of school (Community, College, Secondary, etc.). This section is usually not open, but if you have questions about an institution's location, this would be the place to look.

These rows describe the status of each transcript request for each External Org ID. The entry in the Action field describes the need or receipt of the transcript.

There are two types of actions: Desired and Received. The entry in the Transcript Type field will determine if the received transcript is Official or Unofficial. All entries will have a Data Source.

For this data, you can enter the GPA (grade point average), units, and rank details, which are either reported on transcripts, self-reported or obtained from another source. Multiple transcripts (or similar data) may be entered under an external organization.

In the page layout, you can specify how you wish to represent a person's academic transcripts. It is possible to associate one or more summaries with a single transcript. Alternatively, you can enter a summary GPA, units, and rank for a person's entire academic career. You can also insert rows to create individual summaries for different segments of a person's academic career. There are no limitations to the number of summary types you may enter. As a result of this structure, you are able to record the grade point average, rank, and units for each school year as well as the overall summary on one transcript.

It is possible to report external subject information on a transcript, self-report, or report it from another source. It is beneficial to store this data in order to group subjects.

In the event that your office is tracking subject area requirements but does not wish to enter or load all external courses that a student has taken, you may record course level, number of courses, units, external GPA, and converted GPA details about external subject areas. Defining external subject areas can be done on the External Subject Table page. You can add multiple rows to enter external subject data.

If the Academic Institution field is not populated, you must select from the drop-down list and choose your college. This is a shared global page; therefore, you may notice that a different college has already been entered. This will result in you changing the Academic Institution from the other college to yours.

If the other college did not process the transfer credit, it could impact it. For example, if you are from Olympic College and intend to accept the course to your institution, you would choose Olympic College from the Academic Institution drop-down list. This would not impact any transfer credit already processed by the other college. Business Process Decision: If the transcript was sent to another college, would you want a newly updated copy of the transcript sent directly to your college?

The transcript load process does not load external degrees into External Education. With this in mind, it is important to note that the External Education page is global so that colleges can change the External Degrees data.  External Degrees allows staff to enter information about student degrees associated with the specific External Org IDs. Select the "Show All Columns" icon to expand all columns.