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Overview of a Grant
Updated on: Jun 12, 2024
A Grant for CtcLink is defined as funding received from one source outside the college, that has a specific budget, has a prescribed start and end date, requires a way to collect the funds (Invoice) at a given time, and reports its expenses and cash received to the sponsoring agency. Once a proposal has been funded and the award is negotiated and accepted, an award record needs to be generated in PeopleSoft (PS) by creating a Proposal and then generating an Award into Grants and Contracts. The award will contain one or more projects, depending on the nature of the award, to record expenditures. To ensure proper billing and accounts receivable activity, the award and its associated projects, must be activated in the Contracts module. To enter information into the system, the College will use the agency award letter and back up documentation. Each college may require different documentation to create the Grant/Contract. Getting familiar with the vital information for setting up the award prior to entering information into the system will cut down on possible mistakes in entering information. -
9.2 Create Additional Pay
Updated on: Jul 11, 2024
Purpose: To create additional pay in ctcLink. Audience: Payroll Specialists. -
CF.012.1 Enrollment (Project Archive)
To use this UAT guide first review the business process flow diagram below, which outlines the various steps to complete the test activities. Note that the business process flow diagram has distinct places where one can start testing this process, noted by a green 'Start' circle. Use the diagram, following the arrows to each step that must be executed. Use the Quick Reference Guide (QRGs) links, also below, to find the instructions on how to execute each step. The Quick Reference Guides are numbered to match each box on the flow diagram to assistant testers with following the flow of the business process. Once testing is complete for each box on the flow diagram, click the link in the Next Step (Tier 2) in the High Level UAT Framework section to access the next UAT Guide. -
Benefit Plans and Deduction Codes
Updated on: Oct 19, 2023
Purpose: Use this document as a reference for benefit plans and deduction codes in ctcLink. Audience: Benefit and HR Administrators. -
Viewing Customer Payment History
Updated on: Dec 04, 2023
Purpose: To view customer payment history using ctcLink. Audience: Accounts Receivable staff ctcLink enables you to review the customer's general payment history. You can also view his credit profiles or the sales and balance information. -
9.2 Viewing Academic Requirements or a Requirement Group Summary
Purpose: Use this document as a reference for viewing academic requirements or a requirement group summary in ctcLink. Audience: All staff -
Viewing the Dependent-Beneficiary Summary
Updated on: May 22, 2024
Purpose: Use this document as a reference for viewing the Dependent-Beneficiary Summary page in ctcLink. Audience: Benefits Staff -
Manage Contract Billing - 19f - Business Process Map
Manage Contract Billing 19f -
CF.005.2 Tuition Calculation (Project Archive)
The information below is intended to provide colleges guidance on performing a User Acceptance Test on this business process. The business process shown in the flow diagrams below may be only part of what is needed to complete an end-to-end test of a full business cycle. Coordination with other colleagues at your college in advance of commencing testing is key to success. In the same way that it doesn't take a single individual to operate the business of running a college it will require coordination across departments to successfully test a business flow from beginning to end. -
9.2 Add New PO Receipt
Updated on: Oct 27, 2022
Purpose: Use this document to create a new receipt in ctcLink. Audience: Purchasing staff
