ctcLink Reference CenterReports/Queries Finance Running the Matching Process in Batch

Running the Matching Process in Batch

Purpose: Use this document as a reference for running the Matching process in ctcLink.

Audience: Accounts Payable staff

Matching is run to insure what was received matches what was requested (the receipt matches the purchase order) and payment is for only what was received (the voucher matches the receipt).   

Running the Matching Process in Batch

Navigation: Accounts Payable > Batch Processes > Vouchers > Matching

  1. Select or create a Run Control:
    1. Enter a Description
    2. Select Always Process as the Process Frequency
    3. Select a Match Action
    4. Select an Option to define scope of processing (For example, select Voucher to specify a range of vouchers)
    5. Enter data to define the values of your selected Option (For example, add each voucher you want to process)
  2. Click the Run button.
  3. Select the AP Matching process.

Troubleshooting Matching Results

Navigation: Accounts Payable > Review Accounts Payable > Info > Vouchers > Match Workbench

(or from Process Monitor, click the Go back to Match Request link and then click the Match Workbench link)

  1. Select criteria to define the vouchers to review.  For example:
    1. Business Unit equal to your Business Unit
    2. Match Status equal to Match Exceptions Exist
    3. Voucher ID equal to a voucher you recently matched
Select criteria
  1. Click the Search button.
  2. For any vouchers with match exceptions:
    1. Click the Match Exceptions Exist link
    2. Click the Match Exception Summary link.  Review errors and close modal window
    3. Click the Document Details link. Review the voucher, PO, and receipt.  Close the modal window
    4. In the Match Rules section, review any Match Rules that have an exclamation mark
      • Click the Detail icon (to review the broken rule)Correct any errors and rerun matching as needed}

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