ctcLink Reference CenterResourcesReports/Queries Finance Running the Automated Accounting Process

Running the Automated Accounting Process

Purpose: Use this document as a reference for running the automated accounting process in ctcLink.

Audience: Settlement Manager, GL Accountant

The Automated Accounting Process creates accounting entries and prepares them for the Journal Generator process.

Navigation: Main Menu > Cash Management > Treasury Accounting > Automated Accounting

Running Automated Accounting Process

  1. Enter an existing Run Control ID or click the Add a New Value tab on the Automated Accounting page to add a new value.
    1. Enter a meaningful Run Control ID for the automated accounting process in the Run Control ID field.

Note: A Run Control ID is an identifier that, when paired with your User ID, uniquely identifies the process that you are running. The Run Control ID defines parameters that are used when a process is run. These parameters ensure that when a process runs in the background, the system does not prompt you for additional values.

  1. Click the Add button.
Add a New Value tab
  1. Use the General Accounting Options section to set the processing parameters:
    1. If it doesn’t default, enter or select the business unit in the Business Unit field. You can also leave the Business Unit field blank to set up automated accounting for multiple business units.

Note: If you enter a business unit defined with a calendar ID, the calendar ID appears on the page.

Note: If your business unit has an associated calendar, enter fiscal period details instead of the accounting events end date.

  1. Depending on your business unit requirements, enter either a date in the Acctg Events End Date field or enter a fiscal year and period in the Fiscal Year and Period fields.
  2. Click the Run button.
Automated Accounting page

Note: The process creates accounting entries even if errors occur. Use the Accounting Entries page to correct any errors, and then change the status from ‘Error’ to ‘Provisional.’ Use the View/Approve Entries page to change the status from ‘Provisional’ to ‘Final.’ The accounting entries are then ready for General Ledger. You do not have to rerun the Automated Accounting process.

  1. Use the Process Scheduler Request page to enter or update parameters, such as server name and process output format.
    1. Use the Server Name drop-down button to select the appropriate processing server for the request.
    2. Click the OK button.
Automated Accounting page

Note: A Process Instance number appears. This number helps you identify the process you have run when you check its status.

  1. Click the Process Monitor link.
Process Scheduler Request page
  1. Verify the expected results were received.
Process List tab

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