Purpose: Use this checklist as a guideline for 1098T preparations for Student Financials in ctcLink.
Audience: Student Financials Staff
||Navigation (if needed)
|Verify your 1098-T TIN Table information is correct for the current calendar year. If you have not copied over the TIN for the upcoming calendar, please do so.
||Setup SACR> Product Related> Student Financials> Taxes> 1098-T TIN Table
||October or November
|Verify Charge item types are flagged as 1098-T eligible (use query: QCS_SF_1098T_ITM_TYPE)
||Setup SACR> Product Related> Student Financials> Item Types> Item Types
||October through December, depending on how often new item types are created
|Verify your Enrollment Services department has been sending out missing SSN letters to students. *The update TIN request process looks at the communications table to see if it has been set to completed.
||November through January. Based on when you begin validating 1098-T
|In order to update the TIN Request field, you will need to generate and validate 1098-T for student population (see QRG on Generating and Editing 1098-T*)
*Please do not run the Print process until you are ready for students to receive their 1098-Ts
||November through January
|Communicate to students to do the following in their self-service:
||At least once per term|
|Determine who on campus will print the 1098-T for those students that did not select to receive their form electronically.
Hard Copy and mail
|Student Financials> Taxes> Tax Reports> 1098T Form Print
||End of January at the latest.|
|For those schools that have not processed 1098-Ts in ctcLink: Create a FIRE account with the IRS to send transmittal file.
||Test transmittal files may be sent from November to the beginning of March. Filing Information Returns Electronically
|Produce the transmit file to the IRS using FIRE account||Student Financials> Taxes> Tax Reports> 1098T Form Print
Below is a screenshot of the 1098-T TIN table page