Creating Openings from Positions
Purpose: Use this document as a reference for creating openings from positions in ctcLink.
Audience: HR Specialists, Recruiting Specialists, HR Administrators.
You must have at least one of these local college managed security roles:
- ZZ Recruiter
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
ADVISORY: This process applies only to openings for jobs with a position number (typically full-time positions).
Create Openings from Positions
Navigation: Recruiting > Administration > Create Openings from Positions
- The Create Job from Positions run control page displays.
- Select the Add New Value tab.
- Enter a Run Control ID (this unique identifier can be alpha or numeric).
- Select the Add button.
- The Create Job Openings from Positions page displays.
- Check the Allow Duplicates box (optional - see warning below).
- The Originator field will default with your Empl ID. If not, Enter your Empl ID.
- Select Save.
- Select Run (this will activate the Process the Scheduler Request).
WARNING: Selecting the Allow Duplicates box will create an opening for ALL vacant positions; including those that have an existing opening.
- The Process Scheduler Request pagelet displays.
- Select OK (this will activate the Process Scheduler).
- The Create Job Openings from Positions page displays.
- Make note of the Process Instance number.
- Select the Process Monitor link.
- The Process Monitor page displays.
- From the Process List tab, select the Refresh button, until the Run Status updates to Success, and the Distribution Status updates to Posted.
- Select the Go back to Create Job from Positions link.
- The Create Openings from Positions page displays.
- Select the Report Manager link (this will redirect you to the Report Manager page, where all reports you've run within a specific time frame will be listed).
- The Report Manager page displays. Select the Report name, HRS_CRJOB to open the report results.
- Select on the name link, AE_HRS_CRJOB_######.log. This will open the log which will list the results of the report, i.e. the number of openings created and the newly created opening ID.
- Review the results in the report. You can now find the Job Opening ID under the Status of Draft
Enter Job Details
You must have at least one of these local college managed security roles:
- ZZ Hiring Manager
- ZZ Interested Party
- ZZ Recruiter
- ZZ Recruiting Admin Local
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Navigation: Recruiting > Search Job Openings.
- The Search Job Openings page displays.
- Enter the Job Opening ID.
- Select the Job Opening Type DRAFT.
- See QRG, Creating a Job Opening and Entering Job Details, for instructions on entering job details.
- The process to enter job details is now complete.
End of procedures.
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