9.2 Hire an Applicant from TAM

Purpose:  Use this document to go through the process of hiring an applicant from TAM.

Audience:  HR/Hiring Staff.

Hire an Applicant from TAM

Navigation:  NavBar > Navigator > Workforce Administration > Personal Information > Manage Hires

Manage Hires
  1. The Manage Hires page displays.
  2. Select Type of Hire in the Select Transactions Where field.
  3. Hire option is pre-populated in the Equals field; change if needed.
  4. Select the Refresh button.
  5. Select the Name of person to be hired.
Manage Hires page

View/Edit Person

  1. The Manage Hires Detail page displays.
  2. All fields in the job section will be pre-populated from the Job Opening and Job Offer except the Empl ID if the applicant is not a former employee or student.  
  3. Change the Desired Start Date, if needed.
  4. For a Type of Hire = Hire.
  5. Leave the default for Org Instance to Create new Org Instance.
  6. For Employment Record, leave the default to Create New Assignment.
  7. If the applicant is a current or former student/employee, the option to View/Edit Person is available, to view and edit the existing Personal Data.  
  8. Select the Add Job button and follow instructions from the Add Job Data section below.
Manage Hires Detail

Add Person

  1. If the applicant is not a current or former student/employee, change the Desired Start Date, if needed.
  2. Type of Hire = Hire.
  3. Leave the default for Org Instance to Create new Org Instance.
  4. For Employment Record, leave the default to Create New Assignment.
  5. Select the Add Person button.
Manage Hires Detail page
  1. The Biographical Details page displays.
  2. The fields will be populated with data from Recruiting Solutions.
  3. The name will display.  Select the Edit Name button to edit if needed.
  4. The Effective Date field will default to the Desired Start Date from the Manage Hires page.  Leave as is or change if needed.
  5. Enter the employee's Date of Birth.
  6. If the applicant entered the Gender on the application it will default.  If not, the field will be blank; enter the employee's Gender.
  7. If the applicant entered the Highest Education Level on the application, it will default.  If not, the field will be blank; enter the employee's Highest Education Level.
  8. Select the employee's Marital Status.
  9. Select the Language Code.
  10. Enter the employee's National ID (Social Security Number).
  11. Select the Contact Information tab.
Biographical Details tab
  1. The Contact Information page displays.
  2. If the applicant entered Contact Information on their application, the information will be populated.  Validate and/or enter the Address.
  3. Validate and/or enter the Phone Type.
  4. Validate and/or enter the Email Address.
  5. Select the Regional tab.
Contact Information tab
  1. The Regional tab displays.
  2. If the employee entered their Ethnicity information on the application, the information will default.  Validate and/or select the Ethnicity.
  3. If the employee entered their Military Status on application, the information will default. Validate and/or select the Military Status.
  4. Select the Organizational Relationships tab.
Regional tab
  1. The Organizational Relationships page displays.
  2. Use the Organizational Relationships page to select an organizational relationship and checklist for this person.  The type of Organizational Relationship is defaulted from the Recruiting Solutions module.
  3. Select the Add Relationship button to save the data on this component.
Organizational Relationships tab
Add Job Data
  1. The Manage Hires page displays.
  2. Use the Work Location page to specify information abut the employee's job such as the position, regulatory region, company, department and location.
  3. The Effective Date defaults to the Desired Start Date from the Manage Hires page.
  4. The Job Indicator field specifies whether the job is a primary or secondary job. Retain the default value.
  5. The Action/Reason fields define the action and reason associated with this job record It defaults to Hire for a new record. Accept Hire for Action and enter New Hire for Reason.
  6. The Position Number, Company, Business Unit, Department and Location fields will default from Recruiting.
  7. Select the Job Information tab.
Work Location tab
  1. The Job Information page displays.
  2. Use the Job Information page to specify information about an employee's job, such as job code, employment status, employee class, shift, and standard hours. These fields are defaulted from Recruiting.  
  3. Enter Supervisor ID.
  4. Enter Employee Class.
  5. Select the Job Labor tab.
Job Information tab
  1. The Job Labor tab displays.
  2. Select Bargaining Unit.
  3. Select the Payroll tab.
Job Labor tab
  1. The Payroll tab displays.
  2. Use the Payroll page to enter employee payroll processing data. The payroll system and pay group information specified on this page affect the compensation processing.
  3. The Payroll System field identifies the payroll application associated with PeopleSoft HRMS at this site.  Update the Absence System from Other to Absence Management.
  4. Select Pay Group from list.
  5. The Tax Location Code field identifies the tax base associated with this employee. This will default after Pay Group is selected . Employee Type field will default from Pay Group.
  6. Select the Salary Plan tab.
Payroll
  1. The Salary Plan page displays.
  2. The Salary Plan value will default.
  3. Choose a Step to place the employee in, where applicable.
  4. Select the Compensation tab.
Salary Plan tab
  1. The Compensation tab displays.
  2. Use the Compensation page to specify the compensation date of an employee.
  3. If you do not select the Default Pay Components button on this page after updating relevant job data fields, a warning message will be displayed when you attempt to save the new record.
  4. Select the Default Pay Components button.
  5. Select the Rate Code field. Enter the desired information into the Rate Code field.
  6. Select the Comp Rate field.  Enter the desired information into the Comp Rate field.
  7. Use the Calculate Compensation to calculate an employee's compensation.
  8. Select the Employment Data link.
Compensation

Employment Information

  1. The Employment Information page displays.
  2. Select the Time Reporter Data link.
  1. The Time and Labor Data pagelet displays.
  2. Enter the Effective Date.
  3. Select the appropriate Time Reporter Type.
  4. Select the Time Template (Elapsed or Punched).
  5. Select the appropriate Work Group.
  6. Select the CTC Taskgroup Non Commit Acct.
  7. Select OK.
Time Reporter Data page
  1. The Employment Information page displays.
  2. Select the Benefits Program Participation link on bottom of page.

Benefits Program Participation

  1. The Benefit Program Participation page displays.
  2. Enter Benefit Record Number = Enter your company code.
  3. Select the applicable Benefit Program.
  4. Select Apply.
  5. Select Save.
Benefit Program Participation page
  1. The process to hire an applicant from TAM is now complete.
  2. End of procedure.

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