9.2 Process Award Authorizations
Purpose: Use this document as a reference on how to process award authorizations using ctcLink.
Audience: Financial Aid staff.
Authorize financial aid in batch by selecting records for authorization in preparation for disbursement.
You must have at least one of these local college managed security roles:
- ZD FA Director
- ZD FA Disbursements
- ZZ FA Disbursements
- ZZ FA Funds Manager
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Process Award Authorizations
Navigation: NavBar > Navigator > Financial Aid > Disbursement > Process Award Authorizations
- The Process Award Authorizations search page displays. On the search page, enter the Run Control ID.
- Select the Search button. The Authorize Aid page will display.

- On the Authorize Aid page, enter the Academic Institution.
- Enter the Aid Year - use the Aid Year in which you are processing.
- Select the Active checkbox.
- Select the Update Switch checkbox.
- Select the Process Selected Terms checkbox.
- Leave the Process Selected Items unchecked.
- Enter the Term for which you are authorizing awards.
- Select the Run button. The Process Scheduler Request page will display.

- On the Process Scheduler Request page, select OK button. The Authorize Aid page will display.

- On the Authorize Aid page, make note of the new Process Instance number.
- Select the Process Monitor link. The Process List tab will display.

- On the Process List tab, locate Process Instance number assigned in previous step.
- Select Refresh button until Run Status is "Success" and Distribution Status is "Posted".

Validation
To determine if any authorizations have been processed, run the CTC_FA_AUTHORIZATION_DISCREP query. Navigate to Query Viewer.
You must have at least one of these local college managed security roles:
- ZD_DS_QUERY_VIEWER
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Navigation: NavBar > Navigator > Reporting Tools > Query >Query Viewer
- The Query Viewer search page displays. On the search page, Search By = Query Name. Enter CTC_FA_AUTHORIZATION_DISCREP for the query name value.
- Select the Search button. Search Results will display.
- Select the HTML link. The report will display in a new browser window.

- On the report page, enter the Institution.
- Enter the Aid Year.
- Enter the Term.
- Select the View Results button.
- Select the Excel Spreadsheet link.
- Save the file to known location.
- The award authorizations process is now complete.
- End of procedure.