WG-A QARS Quick Reference Guide FY27

Year Report and New Apprentice Report | FY27 (2026-27)
Washington State Board for Community and Technical Colleges | Published August 2026

Purpose:

This Quick Reference Guide (QRG) is for Apprenticeship Coordinators and Financial Aid Administrators (FAAs) for Washington College Grant, Apprenticeship (WG-A). It covers the two QARS reports, the report toggles, the steps to determine WG-A eligibility, SSN match verification, the award calculation scenarios, Satisfactory Program Progress (SPP), and troubleshooting.

For field-by-field definitions of report columns, use the QARS Definitions document maintained by SBCTC Data Services. For financial aid processing steps, use the WG-A Apprenticeship Business Process Guide in the ctcLink Reference Center. For program rules, use the WSAC WG-A Program Manual. For an overview that includes Student Records and Student Financials details refer to the Apprenticeship Programs Business Process guide in the ctcLink Reference Center.  

QARS report availability: The FY27 QARS reports go live in mid-August 2026 with the new L&I annual data.

Terminology: This guide uses WG-A throughout. WSAC materials and some report labels use WCG-A. The two terms refer to the same program.

Award values: Dollar examples use the 2026-27 maximum WG-A award of $2,548 for the 0 to 60 percent MFI category. For FY27 the Legislature reduced the WG-A award to 50 percent of the Washington College Grant CTC maximum award value. Apprentices above 60 percent MFI receive prorated award values. See the MFI Award Values table.

Two QARS Reports

FY27 replaces the single QARS Apprenticeship Hours report with two reports. Which report to use depends on whether the apprentice appears in the July 1 L&I annual file.


 YEAR REPORT (July 1)
 Eligibility and SPP		 NEW APPRENTICE REPORT (Quarterly)
 Registered after July 1
Data sourceThe July 1 annual L&I file. Covers hours through June 30. Sponsors update ARTS by July 31, L&I sends the file to WSAC and SBCTC on or about August 5, and the report goes live in mid-August.Quarterly L&I files received by SBCTC based on load dates (August, November or December, February, May). Retained to capture apprentices not in the July 1 file.
WhoExisting and returning apprentices appearing in the July 1 file. The SPP section also includes prior year awardees who are no longer active.Apprentices registered with L&I after July 1. First appearance in a quarterly file sets the starting point, one time only.
BasisHours, locked on July 1. Beginning balances never change. No quarterly updates.Months, not hours. No OJT or RSI hour columns.
EligibilityFull: 2,000 OJT or 144 RSI eligible hours remaining equals 100 percent.
Below both: prorate by the greater of OJT eligible divided by 2,000 and RSI eligible divided by 144.		Key field: L&I Status Date (L&I ARTS registration date).
15th convention: before the 15th, that month counts. On or after the 15th, the award period begins the next month.
Calculation: months remaining through June divided by 12 equals the eligibility percentage.
SPPPrior award holders only. Evaluated once annually. The prior July 1 baseline is compared to current July 1 hours to give completed against expected.
Good Standing: meets 67 percent on the basis the award was calculated on. See the SPP section for the AND and OR rule.		Not applicable in the first year. Evaluated on the next Year Report.
FeedsFA Review Checklist (Exx179) comment (eligibility percentage) and FA SPP Checklist (Exx183) comment (completion percentages and standing). The FAA sets Enrollment Intensity % to match the whole number.FA Review Checklist (Exx179) comment (months-based eligibility percentage). The FAA sets Enrollment Intensity % to match the whole number of the months-based eligibility.
When to runAt the start of the aid year, and ad hoc for later term applicants who were registered prior to the July 1 file.Quarterly, when each new L&I file loads, to capture newly registered apprentices.
Applies to both reports
Match criteriaBoth reports match on WSAC approved program, occupation, ctcLink apprenticeship plan, identity (SSN), and the WG-A financial aid application. Enrollment verification remains with the Apprenticeship Coordinator in ctcLink.
Award valueAward value is a financial aid side calculation, not report logic. The eligibility percentage is applied against the award value for the term of first disbursement: Fall 100 percent, Winter 75 percent, Spring 50 percent, Summer 25 percent of the annual award. Award value is separate from SPP.
Following yearEvery apprentice appears in the next July 1 file and is evaluated on the Year Report: eligibility for all, SPP for prior awardees. FY27 is a clean start.

Universe change for FY27: only students in WSAC approved eligible programs load into the reports. A student in an apprenticeship program that is not approved as eligible by WSAC will not appear in any view. See Troubleshooting table.

Before You Start

  • Confirm QARS access. Request access through the QARS Access Request Form if needed.
  • Green columns in the report represent Eligibility and Expected Completion Hours. Blue columns represent Actual Completion Hours for SPP and are the values to record in the checklist comment.
  • Confirm the student is term active in the aid year, holds the correct apprenticeship plan code, and has a valid EMPLID that does not begin with X.

QARS Report Toggles

Both reports open with three toggle drop downs. The default setting is CURRENT YEAR, YES, YES. The defaults show your eligible students. Change a toggle only when researching a missing student. If a different combination is selected, the report may not display the expected group of students. Verify the toggle settings before researching a missing student.

 Toggle What Yes Means What No Means
Aid YearSelect the Financial Aid reporting year.Not applicable. A year must be selected.
Active Program Matches for Hours Evaluation?The program and occupation match across L&I, WSAC, and the ctcLink apprenticeship sponsor for WG-A eligibility. Identifying information (SSN) matches, the student is registered in an active program, and is term active.The error view. One or more mismatches exist, such as a program ID or occupation not matching between L&I, WSAC, and ctcLink, or a name or SSN discrepancy. Most often the mismatch is the occupation. Use this view to research data issues.
ctcLink WG-A Financial Aid Application Received in Aid Year?The student applied through WSAC and the application loaded to ctcLink. The FA Review checklist (Exx179) itself is triggered earlier, when the student's FA Term carries a WG-A eligible program plan stack, so a checklist can exist before the funding application arrives. This prompt looks for an ISIR within the 85 to 99 range, confirming the WG-A application is complete and received.The WG-A funding application has not yet been received in ctclink. It may also indicate the ISIR is not within the 85 to 99 range. A student can still have a checklist without the application, since the checklist triggers off the plan stack. Note: Applications can take up to 24 hours to process through WSAC.

Which Toggle View to Use

  • CURRENT YEAR, YES, YES (default): the view Apprenticeship Coordinators use for eligibility determination. Displays students whose data matches across all systems with a received application.
  • CURRENT YEAR, NO, NO: the review view. Displays students with potential issues requiring research, such as program or occupation mismatches and applications not yet received.

Determining Eligibility: Year Report

  1. Run the QARS report. Use the default settings. Leave Active Program Matches for Hours Evaluation set to Yes and ctcLink WG-A Financial Aid Application Received set to Yes.
  2. Find the student. If the student does not appear, set the two parameters to No one at a time to locate them, then use the troubleshooting table to identify the cause.
  3. Check the green eligibility columns. If L&I OJT Eligible Hours is 2,000 or more, or L&I RSI Eligible Hours is 144 or more, the student is eligible for a full award. The report Eligibility Percentage shows 100.
  4. If neither meets the standard, use the Eligibility Percentage (report field L&I Prorated Greater OJT/RSI %). This is the greater of eligible OJT hours divided by 2,000 and eligible RSI hours divided by 144.
  5. Record the determination. The Apprenticeship Coordinator enters the eligibility percentage, to the hundredth as shown in the report, in the FA Review Checklist (Exx179) comment. Indicate that the student is in good standing (currently active in L&I ARTS Apprenticeship and enrolled in RSI at the college). The FAA sets the Financial Aid Enrollment Intensity % to match, as a whole number.

NOTE: WSAC standardized decimal precision at four decimal places for a proportion, or two decimal places when expressed as a percentage, for example 0.3333 or 33.33 percent. The report and the checklist comment carry the hundredth. The ctcLink Enrollment Intensity field accepts only a whole number, so it holds 33 while the comment holds 33.33. The report calculates SPP from its own proration value to the hundredth, not from Enrollment Intensity.

How to Verify an SSN Match

Students must have a valid Social Security number in ctcLink to match to the L&I file. A student who does not match on SSN will not display L&I hours data and cannot be evaluated for award eligibility in the report. Use the following steps.

  1. Run the QARS report for the Aid Year.
  2. Locate the student and review the L&I Apprentice ID field. A value of 0 indicates the student was not found in the L&I file through an SSN match.
  3. Review the L&I Current Status field.
  4. Not in LI File: no SSN match and no first and last name match. Confirm the student is registered with L&I and confirm the SSN on file in ctcLink.
  5. SSN Mismatch with LI File: the first and last name matched the L&I file but the SSN did not. This is a possible match only. The SSN in ctcLink should be reviewed for accuracy.
  6. Verify the SSN in ctcLink and verify the student has a valid EMPLID. An EMPLID beginning with X will not return in the report.
  7. Verify the apprentice record in L&I ARTS. Confirm the registration is active and the name and identifying information match the ctcLink record.
  8. Determine where the incorrect SSN lives and route the correction. If the SSN on the WG-A application is incorrect, the apprentice updates it within the WG-A application. If it is incorrect in ctcLink, the student updates their application information. If it is incorrect in L&I ARTS, the apprentice should have it updated with their sponsor. If the SSN is incorrect with the employer, L&I must update it and the data will be available in the next file load.
  9. Once the correction is made in ctcLink, run the QARS report the following day to confirm the match.

How to use Calculate WG-A Eligible Award % without QARS data

In some cases, a student cannot be evaluated for award eligibility in the report due to the SSN being incorrect at L&I.  For colleges that do not want to wait for the next file load from L&I, use the following steps to review and award the student.

Calculation Steps

  1. Go to https://secure.lni.wa.gov/arts-public/#/program-search to gather the required data from L&I ARTS.
  2. For the specific apprentice, locate:
    1. Student progress (ARTS “Apprentice: record)
      1. L&I Student Total OJT Hours
      2. L&I Student Total RSI Hours
    2. Program totals (ARTS “Program/Occupation”)
      1. L&I Program OJT Hours
      2. L&I Program RSI Hours (may require opening program standards)
  3. Next, calculate Eligible Hours. These calculations will determine whether the student qualifies for a full or prorated award
    1. OJT Eligible Hours
      1. Program OJT  Student Total OJT = Eligible OJT
    2. RSI Eligible Hours
      1. Program RSI  Student Total RSI = Eligible RSI
  4. How to Find Total RSI Hours (When Not Visible)
    • Use ARTS Program Standards:
      • Search program in ARTS
      • Select occupation
      • Open Program Standards
      • Search for “RSI”
        • Example:
          • Machinist = 180 hrs/year
          • Program = 4 years
          • 180 × 4 = 720 total RSI hours

Worked Example

The following example is for an apprentice in a Machinist program:

 Program (Example) Program OJT Program RSI Student Total OJT Student Total RSI
Machinist8,0007203,047260
  1. OJT Eligible equals 8,000 minus 3,047 equals 4,953
  2. RSI Eligible equals 720 minus 260 equals 460
  3. Compare to the annual standard: 4,953 is greater than 2,000 OJT and 460 is greater than 144 RSI. Either comparison alone qualifies the student.
  4. Result: 100 percent eligible award. Enter the full award eligibility in the FA Review Checklist (Exx179) comment.

Related direction: when the report shows a plan code that does not match the L&I plan code, have the student verify their plan code, verify their application is correct, then run the QARS report the following day. If the program (sponsor) or occupation is incorrect on the WG-A application, the apprentice should update it to the correct plan code, and the college must ensure the correct listing is on the file they upload for payment requests.

WSAC has a feature on the FAA WG-A Portal that allows colleges to report a misplaced application, informing WSAC that a student is not in the right sponsor program or college. This requires the college to “Mark as Misplaced Application”. Contact WSAC for directions.

Award Calculation Scenarios

A full WG-A award is based on an annual minimum of 2,000 OJT hours or 144 RSI hours remaining in the program, for a charge of 3.00 QEUs. Eligible hours are calculated from the July 1 baseline L&I data:

  • OJT Eligible Hours equals L&I Program OJT Hours minus L&I Student Total OJT Hours
  • RSI Eligible Hours equals L&I Program RSI Hours minus L&I Student Total RSI Hours

If either value meets the annual standard, the student is eligible for a full award. If neither meets the standard, the award is prorated. The scenario used to award the student also sets how SPP is measured. See the SPP section.

Award dollar values below use the 2026-27 maximum WG-A award of $2,548 for the 0 to 60 percent MFI category. For an apprentice in another MFI category, substitute the value from the MFI Award Values table.

Expand or collapse content Scenario A: Full Award (Eligible Hours Meet the Annual Standard)

Use when either OJT Eligible Hours or RSI Eligible Hours meets or exceeds the annual standard of 2,000 OJT or 144 RSI.

Program (Example) Program OJT Program RSI Student Total OJT Student Total RSI Result
Machinist 8,000 720 3,047 260 Full award
  1. OJT Eligible equals 8,000 minus 3,047 equals 4,953
  2. RSI Eligible equals 720 minus 260 equals 460
  3. Compare to the annual standard: 4,953 is greater than 2,000 OJT and 460 is greater than 144 RSI. Either comparison alone qualifies the student.
  4. Result: 100 percent eligible award. Enter the full award eligibility in the FA Review Checklist (Exx179) comment. The report Eligibility Percentage and the FA Enrollment Intensity % show 100. SPP is measured on both components. See the SPP section.
Expand or collapse content Scenario B: Prorated Award, Remaining Hours Below the Standard

Use when the student has fewer than 2,000 OJT hours and fewer than 144 RSI hours remaining. The award is prorated on the greater of the two ratios, and SPP is measured only on that component.

Before calculating, the Apprenticeship Coordinator determines with the apprentice and their sponsor the number of hours the apprentice is expected to complete before they journey out of the program. Sponsors may continue an apprentice beyond completion of their hours until an anniversary date, and may require additional OJT hours for absences or other assigned requirements. Both add to the remaining hours used in the calculation.

Example from the WSAC Program Manual, apprentice with 750 OJT and 90 RSI hours remaining:

  1. OJT calculation: 750 divided by 2,000 equals 0.3750
  2. RSI calculation: 90 divided by 144 equals 0.6250
  3. Greater value: RSI at 0.6250 (62.50 percent)
  4. Award proration: $2,548 x 0.6250 equals $1,593 (rounded to the nearest dollar)
  5. QEU proration: 3.00 QEU x 0.6250 equals 1.875 QEUs
  6. SPP basis: RSI only, because the award was prorated on RSI. Record the proration type (RSI) in the comment.

Enter the prorated percentage, to the hundredth, in the FA Review Checklist (Exx179) comment. The ctcLink Financial Aid Enrollment Intensity % holds the whole number. The report calculates completed hours and SPP from its own proration value to the hundredth.

Expand or collapse content Scenario C: New Apprentice Registered After July 1 (No OJT or RSI Hours Reported)

Use for an apprentice who registers with L&I after July 1. New apprentices do not appear in the July 1 baseline and do not have OJT or RSI hour totals available for the award calculation. The award does not require OJT or RSI hours. The apprentice must be enrolled in an RSI course. The award is prorated by the months remaining in the fiscal year, measured from the L&I registration start date.

Terminology note: L&I ARTS refers to this date as the date the apprentice is registered. In the QARS report it displays in the L&I Status Date field. For a new apprentice, L&I Status Date reflects the registration date because the initial registration is the current status.

Rounding Convention (WSAC)

  • Registration before the 15th of the month: that month is included in the award period.
  • Registration on or after the 15th of the month: the award period begins the following month.

Calculation Steps

  1. Locate the L&I registration start date. This displays in the QARS report as L&I Status Date.
  2. Apply the 15th of the month rounding convention to set the first month of the award period.
  3. Count the months remaining in the fiscal year, from the first award month through June.
  4. Divide the months remaining by 12 to find the percentage. Use four decimal places for a proportion or two for a percentage, for example 0.3333 or 33.33 percent.
  5. Multiply the percentage by the award value based on MFI, by the 3.00 QEU standard, and by the 2,000 OJT and 144 RSI hour standards. The prorated hours set the SPP expectation.

Worked Example

Apprentice registers with L&I on March 10, 2027. March 10 is before the 15th, so March is included.

  1. Award period: March, April, May, June equals 4 months. 4 divided by 12 equals 0.3333, or 33.33 percent.
  2. Award value: $2,548 x 0.3333 equals $849 (rounded).
  3. QEU charge: 3.00 x 0.3333 equals 1.00 QEU.
  4. Prorated hours: 2,000 x 0.3333 equals 667 OJT and 144 x 0.3333 equals 48 RSI (rounded).
  5. SPP for the year: 667 x 67 percent equals 447 OJT and 48 x 67 percent equals 32 RSI, applied on both components.
  6. Verify RSI course enrollment for the award term.

Contrast: if the same apprentice registered March 18, the award period begins in April. April through June equals 3 months. 3 divided by 12 equals 0.2500, or 25 percent. The award value is $2,548 x 0.2500 equals $637, the QEU charge is 0.75, and the prorated hours are 500 OJT and 36 RSI. SPP would require 335 OJT and 24 RSI.

Term of First Disbursement (Award Value)

Scenarios A through C establish the eligibility percentage. The award value, the dollar amount, also depends on the term of first disbursement. WSAC prorates the award value by the quarters remaining in the fiscal year. A fully eligible student who applies in January and first disburses in Winter does not receive the full annual dollar award.

AWARD VALUE AND SPP ARE SEPARATE

The term of first disbursement reduces the award value only. It does not reduce SPP expected hours. Per WSAC, an apprentice registered by July 1, is presumed to be working from July 1, so SPP is measured against the full hours the award was calculated on, regardless of when aid disburses. The per quarter and per month metrics below set award value only and are not used to calculate SPP.

Per the WSAC Program Manual, a 3-month quarter equals 500 OJT and 36 RSI at 0.75 QEUs, and a 1-month period equals 167 OJT and 12 RSI at 0.25 QEUs. The 3.00 QEU annual award equals four quarters, Fall through trailing Summer, at 0.75 QEUs each.

Term of First Disbursement Quarters Remaining Award Value QEU Charge Standard OJT / RSI Value at 0-60% MFI
Fall 4 100% of annual award 3.00 2,000 / 144 $2,548
Winter 3 75% of annual award 2.25 1,500 / 108 $1,911
Spring 2 50% of annual award 1.50 1,000 / 72 $1,274
Summer (trailing) 1 25% of annual award 0.75 500 / 36 $637

Standard OJT / RSI in this table is the hour equivalent for award value only. SPP is not based on these reduced hours. It is based on the full hours the award was calculated on under Scenarios A through C.

Worked Example

Student is fully eligible under Scenario A at 0 to 60 percent MFI. The WG-A application is received in January and the first disbursement occurs in Winter.

  1. Eligibility percentage: 100 percent (Scenario A).
  2. Term of first disbursement: Winter, 3 quarters remaining.
  3. Award value: $2,548 x 0.7500 equals $1,911.
  4. QEU charge: 2.25 QEUs.
  5. SPP: measured on the full 2,000 OJT and 144 RSI the award was based on, not the Winter reduced hours. 1,340 OJT and 96 RSI at 67 percent, on both components.

Apprentices who register with L&I after July 1 are calculated under Scenario C rather than this table.

MFI Award Values, 2026-27

A full award is based on 2,000 OJT hours and 144 RSI hours and charges 3.00 QEUs in every MFI category. Only the dollar value changes by category. Substitute the value for $2,548 in any scenario when the apprentice is above 60 percent MFI. Please refer to WSAC 2026-27 WG-A Program Manual page 45.

Satisfactory Program Progress (SPP)

SPP appears on the Year Report only. It is evaluated once annually from July 1 data and displays prior aid year completion when the new aid year is selected. The blue columns hold the Actual Completion Hours used for SPP. SPP is not evaluated on the New Apprentice Report in the apprentice's first year. A new apprentice is evaluated for the first time on the following year's Year Report.

Who is Responsible

The Sponsor Financial Aid Administrator (SFAA) monitors each recipient's SPP, as outlined in WAC 250-21-010(17). For college awarded apprentices, the college financial aid office holds the SFAA role. Sponsors register apprentices in ARTS, report status (Active, Suspended, Cancelled, Completed), and report OJT and RSI hours to L&I by January 31 and July 31. RSI hours are reported quarterly.

The Rule in Brief

SPP is measured against the hours the prior award was calculated on, not against a disbursement term standard. Per WSAC, an apprentice registered by July 1 is presumed to be working from July 1, so the disbursement term does not reduce the SPP expectation. The scenario used to award the prior year sets the SPP basis and whether the standard is AND or OR.

If the prior award was SPP is measured on AND or OR
A full award (Scenario A) Both components, 2,000 OJT and 144 RSI AND. Both OJT and RSI must reach 67 percent. This is the majority of apprentices.
Prorated on the greater ratio (Scenario B) Only the component the award was prorated on, OJT or RSI OR. Only the awarded component is held to 67 percent. The report records the proration type.
A months based award (Scenario C, new apprentice) The prorated 2,000 and 144 standard, both components AND, applied to the prorated hours. See second year evaluation below.

The default is AND. OR applies only when the award itself was prorated on one component, which typically happens near the end of a program when one hour type has more remaining than the other.

First-Time Awards

Before funds are requested for a subsequent award, confirm both standards:

  • Qualitative standard: the apprentice continues to be listed in Active status with their sponsor in ARTS. The sponsor's program standards, as approved by the Washington State Apprenticeship and Training Council, define the program's qualitative standards. For state aid purposes, the qualitative standard is Active status in ARTS.
  • Quantitative standard: the apprentice has completed at least 67 percent of the hours for which their prior WG-A award was calculated and disbursed, on the AND or OR basis above, or has an approved SPP appeal.

Quantitative Standard, 67 Percent of Hours Awarded For

The examples below show the 67 percent threshold for each award basis. SPP is always measured against the hours the award was calculated on.

 Prior year award basis Hours the award was calculated on 67 percent threshold Standard
Full award, Scenario A2,000 OJT and 144 RSI1,340 OJT and 96 RSIAND. Both must be met.
Prorated on the greater ratio, Scenario B (example 1,500 OJT was the greater ratio)1,500 OJT1,005 OJT (1,500 x 67 percent)OR. Only OJT applies. RSI is not evaluated.
New apprentice, months based, Scenario C (example 4 months, 33.33 percent)667 OJT and 48 RSI447 OJT and 32 RSIAND, applied to the prorated hours.

SPP does not apply if the apprentice completed their program. Meeting the hour requirements for progression within the apprenticeship program counts as successfully completed. Withdrawing from the program or failing to complete the required hours within the prescribed time does not count as successfully completed hours.

Second Year SPP for a New Apprentice

An apprentice first awarded on the months calculation (Scenario C) is evaluated for SPP for the first time on the following year's Year Report. The first year eligibility is converted to expected hours: eligible months divided by 12, times the full 2,000 and 144 standard, then 67 percent of that.

Example: a four month apprentice at 33.33 percent is expected to complete 33.33 percent of 2,000 and 144, which is 667 OJT and 48 RSI. SPP is 67 percent of those, 447 OJT and 32 RSI, on both components.

How the QARS Report Shows SPP

 Report Element (blue) What It Means
WSAC Expected SPP OJT / RSI Hours CompletedThe hours the prior year award was calculated on, from the prior July 1 baseline, or the prorated month to hour conversion for new apprentices who registered after July 1. This is the denominator.
L&I Actual SPP OJT / RSI Hours CompletedHours completed between the prior July 1 baseline (or the baseline from the first active L&I file for new apprentices) and the current July 1 file. This is the numerator.
Actual SPP Percent Completion OJT / RSI Hours %Actual divided by Expected, displayed to the hundredth, not rounded.
Good StandingMeets 67 percent on the basis the award was calculated on: both components for a full award (AND), or the awarded component for a prorated award (OR).
Not Good StandingDoes not meet 67 percent on the applicable basis.

The Apprenticeship Coordinator records the completion percentages, to the hundredth, and the standing in the FA SPP Checklist (Exx183) comment. The report stores the proration type (OJT, RSI, or months) so the correct AND or OR rule is applied.

Troubleshooting

 What You See What It Means College Action
Student not on the report in any viewNEW for FY27: the student's program is not WSAC approved, or the plan code is not entered, or the student is not term active, or the EMPLID or SSN is invalid.Verify the plan code and program approval first, then term activation, plan enrollment, EMPLID, and SSN in ctcLink.
L&I Apprentice ID = 0Student not found in the L&I file through an SSN match.Verify the SSN in ctcLink and a valid EMPLID that does not begin with X. Correct and run the report the next day.
L&I Current Status: Not in LI FileNo SSN match and no name match.Confirm the student is registered with L&I. Verify the SSN in ctcLink.
L&I Current Status: SSN Mismatch with LI FileFirst and last name matched but the SSN did not. Possible match only.Review the SSN in ctcLink for accuracy. Have the student verify their information with their sponsor. If the SSN is incorrect with the employer, L&I must update it and the data will be available in the next file load.
Active L&I Program Match = NoThe ctcLink plan code does not match the L&I program or the WSAC approved program.Have the student verify their plan code and application, correct the plan code, and run the report the next day.
L&I Occupation Match = NoThe L&I occupation does not match the WSAC approved occupation for the program. This is the most common cause of a student appearing only in the No view.Verify the occupation in ARTS against the WSAC approved program list. Contact SBCTC if the approved list needs updating.
ctcLink WG-A Application Received = NoThe student has not submitted the WG-A application, it has not imported into ctcLink, or Active Program Matches is not Yes.Direct the student to the WSAC funding application. Resolve any program match issue first. Confirm more than 24 hours have passed. Check with FA to see if the application has been pulled down from WSAC.
Student applied but is not appearing as expectedAn upstream requirement is incomplete.Verify the student submitted an admissions application and was admitted, holds the correct plan code, program ID, and occupation, and has an ISIR coded within the 85 to 99 WG-A range. Confirm there is no SSN discrepancy between ctcLink Bio Demo and the WG-A funding application.
Wrong college sees the studentMisplaced application: the plan code points to the wrong college or sponsor program.Enter the correct plan code at the correct college and run the report the next day. Mark as Misplaced Application in the FAA WG-A Portal to notify WSAC.
Student missing entirely with parameters set to NoThe student is not term active in the Aid Year, is not in an apprenticeship plan, or has an invalid EMPLID or SSN.Verify term activation, plan enrollment, EMPLID, and SSN in ctcLink.
New apprentice not on the Year ReportExpected. The apprentice registered with L&I after July 1 and is not in the July 1 file.Use the New Apprentice Report and Scenario C.

References

0 Comments

Add your comment

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.