9.2 Update Weeks of Instruction

Purpose:  To update the weeks of instruction on FA Term using ctcLink.

Audience:  Financial Aid staff.

Update Weeks of Instruction

Navigation:  NavBar > Navigator > Set up SACR > System Administration > Utilities > Population Update > Population Update Process

  1. The Population Update Process search page displays.  Enter a new or use an existing Run Control ID.  In this example, we'll create a new Run Control ID = BUD_WKS_INSTR_UPD_BR.  
  2. Select the Add button.
Population Update Process search add page
  1. The Population Selection Update page displays.  From the *Record (Table) Name drop-down menu, choose STDNT_FA_TERM.
  2. Select the Report Error Messages radio button.
  3. From the Selection Tool drop-down menu, choose PS Query.
  4. From the Query Name drop-down menu, choose CTC_FA_SB_FIX_TERM_WEEKS_INSTR.
  5. Select Edit Prompts and enter Institution and Aid Year, the select OK.
  6. From the Field Name drop-down menu, choose Weeks of Instruction.
  7. In Field Value enter 12.
  8. Select Run (select Save if adding to a JobSet).  
Population Selection Update page
  1. At the Process Scheduler Request page, select the SCC_POP_UPD check-box, and then select the OK button to continue.
SCC_POP_UPD box selected
  1. Back at the Population Selection Update page, note the Process Instance number assigned to the process -- use it to track the statuses of this process.
  2. Select the Process Monitor hyperlink -- this step takes you to the Process List page.
Process monitor link annotated
  1. At the Process List page, ensure your Run Statuses run to "Success" and your Distribution Statuses run to "Posted".  You may select the Refresh button until the process runs to "Success" and "Posted".
Refresh button and Success and Posted annotated
  1. The process to update the weeks of instruction is now complete.
  2. End of procedure.