Creating Locations for Class Scheduling

Purpose: Use this document as a reference for how to create new locations and add them to the Campus Table.

Audience: Course Schedulers and Room Schedulers

You must have at least one of these local college-managed security roles:

  • ZD SACR Academ Struct Config
  • ZZ SACR Academ Struct Config

If you need assistance with the above security roles or SACR Security permissions, please contact your local college supervisor or IT Admin to request role access.

You must also set these SACR Security permissions:

Overview

The Location Table defines the general locations that make up the college. These include on-campus locations, off-campus locations (e.g., high schools, correctional centers), and virtual locations.

The Location Table is separate from the Facility Table, which identifies specific rooms and classroom spaces, both on and off campus, and is used for class and event scheduling.

Locations must be added to the Campus Table to become available for class scheduling. Colleges maintain the Location Table. The Campus Table can be edited by submitting a CS Support ticket.

Creating New Locations

Navigation: Set Up Common Objects > Foundation Tables > Organization > Location

  1. The Location Search page displays.
  2. Select Add a New Value.
  3. Enter the SetID (e.g., WA### for your institution).
  4. Enter the Location Code.
    • For high school and College in the High School (CiHS) locations, use the OSPI high school code.
    • For Department of Corrections (DOC) locations, review the SBCTC Student and Course Coding manual.
    • For all other locations, use a descriptive alphanumeric value (15 characters).
  5. Select Add.
  6. The Location Address tab displays. All Location information is entered on the Location Address tab. Do not enter additional data on the Location Profile tab.
  7. Enter the Effective Date.
  8. Set Status to Active.
  9. Enter the Description (full location name, e.g., “Bellevue High School”).
  10. Enter a Short Description (abbreviation, e.g., “BHS”).
  11. (Optional) Click the Edit Address button to add address details.
  12. Select Save.
Location Address page showing Bellevue High School, Location Code 2701, Active status, and address details.

Adding Locations to the Campus Table

Locations cannot be used for class scheduling until they are added to the Campus Table (Set Up SACR > Foundation Tables > Academic Structure > Campus Table). The Campus Table is not editable by college staff. Submit a ticket to CS Support to add new locations to the Campus Table.

View Configured Locations in the Campus Table

You must have at least one of these local college-managed security roles:

  • ZD SACR Found Tbl Config Inq
  • ZD SR Super User

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Navigation: Set Up SACR > Foundation Tables > Academic Structure > Campus Table

💡You will need to submit a CS support ticket to add the locations to the Campus Table to be available for setting up courses or scheduling classes. College staff only have view access to the Campus Table.

  1. The Campus Table search page displays.
  2. Enter the Academic Institution.
  3. Select Search.
  4. The Campus Table page displays.
  5. Process complete.

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