9.2 Generate Direct to GL Entries

Purpose:  Use this document as a reference to generate accounting entries for online application fee payments in ctcLink.

Audience: Student Financial staff

You must have at least one of these local college managed security roles:

  • ZZ SF Gen Dir GL Entries

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Generate Direct to GL Entries

Navigation:  NavBar > Navigator > Student Financials > GL Interface > Generate Direct to GL Entries

  1. The Generate Direct to GL Entries run control ID search page displays.
  2. Select the Add a New Value tab.
  3. Enter Run Control ID.
  4. Select Add.
Generate Direc to G L Entries Add a New Value tab
  1. The Generate Direct to GL Entries page displays.
  2. Enter Business Unit.
  3. Enter Journal Template = "SF/GL".
  4. Check the Current Transaction Date checkbox.
  5. Select Run.  Please refer to the Process Scheduling QRG for further instructions.

The Journal Template value may change for the Generate Direct to GL Entries process.

Generate Direct to G L Entries page
  1. Section complete.

Manual Batch Publish

  1. From the Generate Direct to GL Entries page, select Manual Batch Publish.
Generate Direct to G L Entries page
  1. The Batch Publish page displays.
  2. Enter Request ID.
  3. Enter Description.
  4. Select Process Frequency of "Always".
  5. Enter Process Name = "SSF_GL_TRANS".
  6. Select Run.  Please refer to the Process Scheduling QRG for further instructions.
Batch Publish page
  1. Process complete.

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