Generate Direct to GL Entries
Purpose: Use this document as a reference to generate accounting entries for Online Application Fee payments in ctcLink.
Audience: Student Financial staff
You must have at least one of these local college managed security roles:
- ZZ SF Gen Dir GL Entries
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Generate Direct to GL Entries
Navigation: Student Financials > GL Interface > Generate Direct to GL Entries
- The Generate Direct to GL Entries run control ID search page displays.
- Select the Add a New Value tab.
- Enter Run Control ID.
- Select Add.
- The Generate Direct to GL Entries page displays.
- Enter Business Unit.
- Enter Journal Template = "SF/GL".
- Check the Current Transaction Date checkbox.
- Select Run. Please refer to the Process Scheduling QRG for further instructions.
The Journal Template value may change for the Generate Direct to GL Entries process.
- Next we will run the Manual Batch Publish process.
Manual Batch Publish
- From the Generate Direct to GL Entries page, select Manual Batch Publish.
- The Batch Publish page displays.
- Enter Request ID.
- Enter Description.
- Select Process Frequency of "Always".
- Enter Process Name = "SSF_GL_TRANS".
- Select Run. Please refer to the Process Scheduling QRG for further instructions.
Process complete.
Video Tutorial
The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.
View Tutorial via Panopto
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