9.2 Budget Security for Commitment Control

Purpose:  Budget security for Commitment Control is defined using the general security module.  The budget security in Commitment Control is not set up for security purposes. These are the instructions on how to enter the budget security information in PeopleSoft.

Audience:  Finance Staff.

You must have at least one of these local college managed security roles:

  • ZD Local Security Admin

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Entering a Security Role for User

Navigation: NavBar > Navigator > PeopleTools > Security > User Profiles > Distributed User Profiles

  1. On the Distributed User Profile search page, enter or select the User ID of the person who requires additional security roles. The Distributed User Profiles page will display.
Distributed User Profile search page
  1. Select the User Roles tab to get the listing of current roles assigned.  If required role is not listed, select the Add a New Row [+] icon to add a new role for this user.
User Roles tab
  1. At the bottom of the page, select the Save button.
User Roles tab Save button
Role Name Title Description
ZD CC Budget Inquiry BUDGET INQUIRY  Inquiry Access to Commitment Control for things like Budget Overview and Budget Detail
ZZ CC Budget Approval BUDGET APPROVAL Approval Access for Budget Journals
ZZ CC Budget Entry BUDGET ENTRY Access to Enter Budget Journals
ZZ CC Budget Processing
BUDGET PROCESSING Access to Process Budget Journals such as Budget Checking, Posting, Running Request Build, etc
ZZ CC Budget Reports
BUDGET REPORTS Access to Commitment Control Reports
ZZ CC Local Config BUDGET CONFIGURATION Allows user to assign Commitment Control Budget Rules to Users

The level of budget security determines the allowable access of the user.  The above listing is in ascending order.  The description listing builds on the prior listing to give an overview of the access level of each role.

  1. Process complete.

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