Maintain/Update BEdA Course Lists and Course List Fees

Purpose: Use this document as a reference for how to update the class fee lists and course lists associated with Basic Adult Education in ctcLink.

Audience: Bursars.

You must have at least one of these local college managed security roles:

  • ZD SACR SF Local Config
  • ZZ SACR SF Charges Fees Config

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Course lists represent a group of linked courses. You can assign a course fee to a course list rather than attaching the fee to specific courses. The BEdA tuition process utilizes this course list to identify BEdA  courses.  Colleges should review and maintain their BEdA course list each term. To help identify all of the BEdA courses, the following query can be used to identify any missing course ID's not listed in the course list:

  • QCS_CM_BASIC_SKILLS_CRSES

Use the steps below to update the course list with any new or missing BEdA course IDs.

BEdA Course Lists

Any changes made to the course list requires a new effective date to ensure that additions or removals of courses do not impact prior terms.

Navigation: Set Up SACR > Product Related > Student Financials > Course and Class Fees > Course Lists

  1. The Course Lists search page displays.
  2. Enter the SetID.
  3. Enter the Course List number.
  4. Select the Search button and the Course Lists page displays.
  5. Note: To verify if a Course ID is not included in the list:
    1. Select the Find hyperlink.
    2. Enter the Course ID number.
    3. Select the OK button.
  6. Prior to adding/removing a Course ID, select the Add a New Value [+] button from the Effective Date section which will create a new Effective date.
    • Note: The new Effective Date needs to be on or prior to the start of the term for which you are adding/removing courses. You must be in Correct History mode.
  7. To add a new Course ID to the list, select the Add a New Value [+] button within the Sequence Number section. To remove a Course ID from the list, select the Remove a Value [-] button.
    1. Enter the Sequence Number.
    2. Enter the Course ID.
    3. Select the Save button.
  8. Section complete.
Course Lists page with descriptions field populated BEdA

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

View Tutorial Via Panopto

View the external link to Update BEdA Course Lists. This link will open in a new tab/window.

BEdA Tuition Groups

You must have at least one of these local college managed security roles:

  • ZC SF SACR Tuition Groups
  • ZD SACR SF All Config
  • ZD SACR SF Local Config
  • ZZ SACR SF Charges Fees Config

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

For any Tuition Group that utilizes the 000000001 (Basic Skills Course Fee), you must update the effective date of that Tuition Group.

Navigation: Set Up SACR > Product Related > Student Financials > Tuition and Fees > Tuition Groups.

  1. The Tuition Groups search page displays.
  2. Enter the Business Unit.
  3. Select the Search button.
  4. Select the appropriate Tuition Group hyperlink and the Definition tab displays.
  5. Select the Course Lists tab.
    1. Ensure the 000000001 (Basic Skills Course Fee) is listed.

If the Basic Skills Course Fee is not listed, do not continue with the Tuition Group you have selected. Typically, the CNED/DOC Tuition Groups do not have the Basic Skills Course Fee attached on the Course List Tab.

  1. Select the Definition tab.
  2. Select the Add a New Value [+] button to enter a new Effective Date.
    • Note: The new Effective Date needs to be on or prior to the start of the term for which you are adjusting. You must be in Correct History mode.
    • Note: The new Effective Date should match the Effective Date on the Course List page.
  3. Select the Save button.
  4. Repeat steps 12 through 16 as necessary.
  5. Section complete.
Tuition Groups Course Lists tab with BEdA populated

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

View Tutorial Via Panopto

View the external link to Update BEdA Tuition Groups. This link will open in a new tab/window.

BEdA Course List Fees

You must have at least one of these local college managed security roles:

  • ZD SACR SF Local Config
  • ZZ SACR SF Charges Fees Config

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

The Course Lists Fees page is used to establish fees for certain courses within a given course list.  As part of the BEdA tuition process, the course lists fees page is used and will need to be updated prior to the start of each new term.  The steps below are used for updating the terms and/or the fee amounts for BEdA.

Navigation: Set Up SACR > Product Related > Student Financials > Course and Class Fees > Course Lists Fees

  1. The Course List Fees search page displays.
  2. Enter the SetID.
  3. Enter the Course List number.
  4. Select the Search button and the Course List Fees page displays.
  5. Select the Copy Course List Fee button and the Enter From and To Term/Session window displays.
    1. Enter the From Term and the To Term.
    2. Select the OK button and the Enter From and To Term/Session window disappears.
  6. Verify the new Term was added to the list located within the Term / Session section.
  7. Select the Save button.
  8. Process complete.
Course List Fees page with BEdA Course List information populated based on WA090

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

View Tutorial Via Panopto

View the external link to Update BEdA Course List Fees. This link will open in a new tab/window.

2 Comments

Erica Jesberger

Is the Course List Fees (https://ctclinkreferencecenter.ctclink.us/m/92560/l/949138-9-2-maintaining-updating-beda-course-lists-and-course-list-fees#Course-List-Fees) section of this QRG a manual process every quarter or is it included in term roll?

Tanjagay Martin

Hi Erica, That's a great question. BEdA Course Lists and Course List Fees are included in the Term Rollover https://ctclinkreferencecenter.ctclink.us/m/92925/l/928036-9-2-term-rollover-checklist. Thank you for your time, Erica. ~Tanjagay Martin | CS Core Trainer

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