Legacy to PeopleSoft HCM Crosswalk of Terms

Purpose: Use this document as a reference for legacy to ctcLink terminology.

Audience: Human Resources Staff


PeopleSoft Term


Deduction Begin Date

Date deduction begins

Effective Dating

PeopleSoft term used to describe the maintenance of data within tables. Instead of deleting, use a new effective date to change data and therefor maintain history. Effective dating is used on pages, and used in sections within pages.

Employee Type

This field is defined by the pay group the Job Code is in and will automatically populate. The values are "Exception Hourly", "Hourly" and "Salaried". Each value has rules associated with governing how payroll is processed.

Employee Type

Pay Group

Pay Groups are somewhat the equivalent of legacy Employee Types of "C" – Classified, "E" – Exempt, "F" – Faculty, "H" – Hourly, "P" – Part-time Faculty, "S" – Student. The coding convention for Pay Groups is 3 characters which will include one of the characters above to support legacy employee types. Employees can belong to more than one Pay Group.

Employee Type

Empl Class

The Empl Class field has been selected to maintain the legacy employee types "C" – Classified, "E" – Exempt, "F" – Faculty, "H" – Hourly, "P" – Part-time Faculty, "S" – Student for reporting and other purposes.

Job Class Code

Job Code

Term used to describe the alpha/numeric code associated with a Job Title

Job Family

Term used to group similar jobs

Leave Processing

Absence Management

The PeopleSoft system that manages leave transactions in combination with Time and Labor

Leave Accruals


The amount of time an employee is entitled to take for each category of absence. Example: vacation leave accrual, sick leave accrual, comp time, jury duty

Leave Deductions


Amount of time off an employee takes. Example: 3 days of sick leave would be a "take"

Pay Range


Pay Range (4 character field) on legacy PS9004 Job Class Table will convert to Salary Grade in PeopleSoft, Salary Grade is a 3 character field in PeopleSoft. If no Pay Range exists for a particular Job Class code in legacy, the value XXX will default into PeopleSoft for conversion

Pay Scale

Salary Admin Plan

Pay Scale (2 character field) on legacy PS9004 Job Class Table will convert to Salary Admin Plan in PeopleSoft. Salary Admin Plan is a 4 character field in PeopleSoft. If no Pay Scale exists for a particular Job Class code in legacy, the value XXXX will default into PeopleSoft for conversion


Paysheets bring together information from many different sources in the system. A paysheet can contain many different paylines. You can make adjustments such as a one-time garnishment, one-time deduction or one-time tax if you were unable to enter that data on the employee's job record, and are working with a short deadline


A payline contains the data required to calculate employee pay each pay period such as amount of regular pay, number of regular hours, job data. This data is used to calculate pay and produce paychecks.

PERS Action


Personnel Actions are now divided into two categories: Action and Reason. When you select an "Action" a filtered list of "Reasons" will be available to further define that action. Please note: the selection of a certain "Action" can cause a process to run elsewhere in the system. Example: selecting a "Layoff" action may suspend the employee from payroll, when your intent was otherwise. Delivered "Actions" and the appropriate "Reasons" will be further defined.

Periodic Increment Date

Step Entry Date

Located on the Salary Plan page in Job Dat

Prob/Trial End

Probation Date

Date probation ends



Numerical values used for wage progression. Example would be DOP classified salary system.



EMPLID will be created immediately, whenever you add a person to the system



Step from legacy PS9015 Pay Scale Range Table will convert to Step in PeopleSoft Salary Grades. Legacy steps for classified employees that are alpha will be converted numerically in PeopleSoft, as PeopleSoft does not support alpha characters for steps. A = 1, B = 2, C = 3 and so on.

Termination Date

Termination Date

Example, if an employee has a Job record with an action of termination and an effective date of January 15, 2012, then January 15, 2012 represents the first day that the employee is no longer working. Therefore,   the system does not pay the employee for that day.


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