9.2 Generate Pell Data

Purpose:  Use this document as a reference to select students who have been awarded a Pell Grant to be sent to COD for origination using ctcLink.

Audience:  Financial Aid staff.

You must have at least one of these local college managed security roles:

  • ZD FA COD Prcs
  • ZZ FA COD Prcs
  • ZZ FA Direct Loan Processor
  • ZZ FA Pell Processor

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Generate Pell Data

Navigation:  NavBar > Navigator > Financial Aid > File Management > COD Full Participant > Generate Pell Data

  1. The COD Pell Grant Outbound search page displays.
  2. Enter an existing or new Run Control ID.  
  3. The Pell Outbound page displays.
  4. Enter the Academic Institution.
  5. Enter the Aid Year - use the Aid Year in which you are processing.
  6. Enter SFA Common School ID (COD Entity ID).
  7. Select Schema Version (ex: Ver 4.0e)  for 21/22,  (Ver 4.0d) - for 20/21.
  8. Enter File Path and Name - Suggested file name  CRAAxxIN.001 (where xx represents the aid year).
  9. Select the Pell Origination Outbound and Pell Disbursement Outbound check-boxes.

The Validate Only box can be checked when users would like to run and verify outcomes before processing in final mode.  To proceed in final mode simply un-check the Validate Only box and run the process.  

  1. Select the Run button.  
Pell outbound page with selection criteria defined
  1. The Process Scheduler Request page displays.
  2. Select OK.  
Process scheduler request page with ok button annotated
  1. The Pell Outbound page displays.
  2. Make note of the Process Instance number.
  3. Select the Process Monitor link.  
Process Monitor annotated on COD out page
  1. The Process Monitor page displays.
  2. Select the Refresh button until the process runs to Success and Posted.
  3. Select the blue PELLOUT link under the Process Name column to review processing status.  
Pellout annotated on process monitor page
  1. The Process Detail page displays.
  2. Select the FAPPLOUT to review processing outcomes.
FAPPLOUT Success process detail
  1. The Process Detail page displays.
  2. Select the Message Log link.
  3. The Message Log displays a variety of information.  This shows number of records read, processed or skipped.
Message log link annotated on Process Detail page
Process detail with total number of records read displayed

Other messages can include Disbursement or Enrollment issues.  Student Empl ID’s will be displayed and will need to be reviewed.

  1. The process to generate PELL data is now complete.
  2. End of procedure.